Responsibilities:
• Manage the entire recruitment process, from sourcing candidates to onboarding new hires.
• Develop and implement effective sourcing strategies to identify top talent.
• Collaborate with hiring managers to understand their staffing needs and create targeted recruitment plans.
• Utilize applicant tracking systems to maintain accurate records and streamline recruitment workflows.
• Screen resumes, conduct interviews, and evaluate candidates to ensure alignment with job requirements.
• Build and maintain a network of professionals with relevant experience for current and future positions.
• Ensure compliance with company policies and employment regulations throughout the hiring process.
• Provide regular updates and reports on recruitment metrics and progress.
• Stay updated on industry trends and best practices to enhance recruitment strategies.]]> • Expertise in high-volume recruitment processes.
• Familiarity with corporate recruiting practices and strategies.
• Proficiency in using applicant tracking systems to manage candidate information.
• Strong communication and interpersonal skills to engage effectively with candidates and hiring teams.
• Ability to develop innovative sourcing techniques to attract top talent.
• Knowledge of employment laws and regulations related to recruitment.
• Detail-oriented with excellent organizational skills to manage multiple hiring projects simultaneously.]]>

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

]]>

Responsibilities:
• Oversee the administration of employee benefit programs, including health insurance, retirement plans, and wellness initiatives.
• Manage COBRA processes to ensure compliance with applicable regulations and deadlines.
• Coordinate leave of absence requests, providing guidance and support to employees throughout the process.
• Respond to employee inquiries regarding compensation and benefits, offering clear and accurate information.
• Collaborate with internal teams and external vendors to streamline benefits processes and resolve issues.
• Maintain up-to-date records of benefits enrollment and changes, ensuring accuracy and confidentiality.
• Conduct regular reviews of benefits programs to optimize offerings and align with organizational goals.
• Support compliance efforts by monitoring changes in laws and regulations affecting employee benefits.
• Assist with benefits-related reporting and documentation as required.
• Provide training and resources to employees to increase understanding of available benefits.]]> • Strong understanding of COBRA regulations and leave of absence management.
• Excellent communication and interpersonal skills to interact effectively with employees and stakeholders.
• Ability to manage sensitive information with the highest level of confidentiality.
• Proficiency in using benefits management systems or software.
• Strong organizational skills and attention to detail for maintaining accurate records.
• Knowledge of relevant labor laws and regulations affecting employee benefits.
• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.]]>

TalentMatch^®

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Responsibilities:
• Respond promptly to tenant inquiries and coordinate effective solutions.
• Manage the online system for tracking work orders and tenant complaints.
• Support tenant engagement initiatives by preparing and distributing program materials.
• Organize, send, and monitor Master Service Agreements (MSAs) to ensure compliance.
• Record contract information, track expiration dates, and assist with pricing renewals.
• Verify and maintain vendor Certificates of Insurance (COIs) to meet regulatory standards.
• Input and update data into the Yardi system to ensure accurate records.]]> • Familiarity with property management software such as Yardi or Prism is preferred but not mandatory.
• Previous experience in property management or leasing roles is highly desirable.
• Strong organizational skills with the ability to handle multiple tasks efficiently.
• Excellent communication skills for interacting with tenants and vendors.
• Attention to detail and accuracy in record-keeping and data entry.
• Ability to work on-site, adhering to a Monday-Friday schedule.]]>

TalentMatch^®

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Responsibilities:
• Welcome and guide visitors, ensuring a positive and detail-oriented first impression.
• Manage incoming and outgoing packages through courier services efficiently.
• Maintain accurate logs of visitors and calls, and issue security passes or badges as needed.
• Oversee scheduling and equipment preparation for the boardroom.
• Provide general administrative support, including typing, filing, photocopying, preparing mailers, and binding documents.
• Ensure the reception area remains organized and presentable at all times.
• Handle inquiries and information requests promptly and accurately.
• Collaborate with team members to complete clerical tasks and support daily operations.
• Assist in maintaining confidentiality and organization of sensitive information.
• Utilize computer applications to complete tasks, including Microsoft Word, Excel, and PowerPoint.]]> • Proven ability to multitask and prioritize responsibilities independently.
• Experience in maintaining confidentiality and organizing information effectively.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• High school diploma or equivalent educational background required.
• Minimum of 10 years of relevant experience in receptionist or administrative roles.
• Excellent interpersonal skills to manage interactions with visitors and team members.
• Familiarity with office equipment and procedures, including switchboard operations and courier services.]]>

TalentMatch^®

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Responsibilities:
• Assist members with incoming and outgoing calls, addressing inquiries, processing transactions, and resolving issues promptly and efficiently.
• Educate members on the advantages of credit union membership and the range of financial services available.
• Deliver outstanding customer service through a friendly and detail-oriented approach that enhances member experiences.
• Maintain up-to-date knowledge of credit union products, procedures, and compliance regulations to provide accurate information and assistance.
• Collaborate with team members to ensure seamless service delivery and a positive work environment.
• Handle member concerns efficiently, providing solutions and escalating issues when necessary.
• Perform data entry and transaction processing with precision and attention to detail.
• Utilize computer systems effectively to manage member accounts and document interactions.
• Uphold company standards and policies while fostering trust and transparency with members.]]> • Previous experience in a fast-paced call center environment.

• Proficiency in computer systems and ability to navigate multiple platforms.

• Strong typing skills with accuracy and speed.

• Proven ability to deliver excellent customer service in a detail-oriented setting.

• Effective communication skills, both verbal and written, to interact with members and team members.

• Ability to multitask and prioritize in a dynamic work environment.

• Familiarity with financial services or credit union operations is a plus.

• Demonstrated problem-solving abilities and attention to detail.

If you are interested, please give us a call today at 920-666-6382.

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TalentMatch^®

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We are looking for an experienced to join our team in Menlo Park, California. In this long-term contract position, you will play a vital role in managing departmental projects, ensuring smooth operations, and fostering collaboration across various teams and stakeholders. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities effectively.

Responsibilities:

• Manage project schedules, activities, and reporting to ensure efficient utilization of company resources.

• Coordinate departmental projects, documenting each phase and ensuring tasks are completed within designated timelines.

• Provide administrative leadership, overseeing processes such as paperwork flow and departmental documentation.

• Support human resources activities, including coordinating hiring processes, conducting orientations, and ensuring policy compliance.

• Monitor inventory and supplies, conducting periodic reviews and preparing reports for facility management.

• Organize and manage events, ensuring all logistics and details are handled effectively.

• Serve as a liaison between departments, vendors, and customers to maintain strong working relationships.

• Facilitate workshops and committee meetings, presenting results and guiding discussions.

• Participate in assigned projects, ensuring completion within required timeframes and providing updates as needed.

• Track cost management efforts, presenting findings during departmental staff meetings.

]]> • Strong organizational and problem-solving abilities, with a capacity to prioritize various tasks.
• Proven ability to manage shifting priorities and work effectively both independently and as part of a team.
• Excellent written and verbal communication skills for collaboration and documentation.
• Knowledge of hospital and clinic operations is preferred.
• Ability to exercise discretion and sound judgment in confidential situations.
• Proficiency in Microsoft Office tools, including Excel, Word, and PowerPoint.
• Demonstrated leadership skills and ability to work with vendors and diverse stakeholders.]]>

TalentMatch^®

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Responsibilities:
• Coordinate schedules for after-school programs to ensure smooth operation and timely updates.
• Assist in organizing recreational activities for adults, including volleyball, pickleball, and basketball.
• Communicate program details, such as schedule changes and location updates, to participants effectively.
• Provide general support across all recreational program areas as needed.
• Ensure accurate documentation and scanning of relevant project materials.
• Monitor timelines and deadlines to keep activities on track.
• Collaborate with team members to maintain a master schedule for recreational events.
• Contribute to the management of small-scale projects within the department, ensuring goals are met.]]> • Strong organizational skills with the ability to manage multiple schedules and timelines.
• Effective communication skills to relay updates and information to participants.
• Familiarity with recreational activities or program management is a plus.
• Proficiency in scanning, documentation, and maintaining accurate records.
• Ability to work collaboratively within a team-oriented environment.
• Basic knowledge of project management principles.
• Detail-oriented mindset to ensure accuracy and efficiency in all tasks.]]>

TalentMatch^®

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We are looking for a dedicated Part-Time Customer Care Specialist to join our team in Palo Alto, California. In this long-term contract position, you will play a key role in delivering exceptional service to patients, families, and staff members at our clients Care Gift Shops. Your contributions will enhance the overall customer experience by assisting with sales, inventory management, and merchandising while maintaining high attention to detail.

Responsibilities:

• Provide outstanding customer service by assisting clients in finding and purchasing retail items, offering product recommendations, and emphasizing quality and utility.

• Process sales transactions efficiently, including handling cash, issuing change, and managing credit card payments using Point of Sale systems.

• Ensure incoming shipments are accurately received, inspected, tagged, and displayed appropriately within retail locations.

• Maintain inventory by fulfilling stock requests, organizing merchandise, and monitoring inventory levels in assigned zones.

• Collaborate with leadership to implement merchandising strategies, offering creative ideas to enhance the shop’s aesthetic and customer appeal.

• Conduct regular inventory cycle counts, compare results with system data, and work with the coordinator to address discrepancies.

• Participate in physical inventory checks, assist with stock receiving, and maintain accurate inventory records.

• Uphold the shop’s appearance by cleaning shelves, organizing fixtures, and replenishing merchandise as needed.

• Adapt to a fast-paced environment, taking initiative and working effectively both independently and as part of a team.

• Provide exceptional support to a diverse range of individuals, including patients, families, and executive leaders, while managing varying personalities and situations.

]]> • Minimum of two years of retail experience in a high-end, fast-paced environment.
• Strong ability to multitask, prioritize, and manage time effectively to meet deadlines.
• Excellent problem-solving skills with the ability to identify solutions independently.
• Attention to detail and accuracy in inventory management and sales transactions.
• Proficient in English communication, including reading, writing, and listening, to effectively interact with diverse individuals.
• Ability to adapt to changing situations and work flexible hours, including mornings, evenings, weekends, and holidays.
• Demonstrated ability to work collaboratively within a team while taking initiative to complete tasks without direct supervision.]]>

TalentMatch^®

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We are looking for a Customer Service Representative to join a team in Malvern, Pennsylvania. In this hybrid position, you will play a pivotal role in ensuring smooth order processing and exceptional customer support. This is a Contract to permanent opportunity, offering the chance to grow within a dynamic organization.

Responsibilities:

• Accurately process customer orders and quotes in the system while verifying product availability and inventory levels.

• Collaborate with sales and warehouse teams to coordinate order entry, confirmations, and updates.

• Address customer inquiries regarding orders, pricing, returns, credits, and expedited shipping requests.

• Resolve issues promptly to ensure customer satisfaction and maintain positive relationships.

• Utilize Salesforce to manage customer information and streamline processes.

• Monitor and track order statuses, providing timely updates to customers and internal teams.

• Ensure compliance with company policies and procedures during all customer interactions.

• Assist with inbound and outbound calls, delivering attentive and courteous service.

• Support the team in achieving service targets and performance goals.

• Identify opportunities for process improvements and contribute to enhancing operational efficiency.

• Hours are 10:00 am to 6:30 pm.

]]> • Proficiency in Salesforce or similar CRM systems.
• Strong skills in order entry and handling inbound/outbound calls.
• Excellent communication and problem-solving abilities.
• Ability to work collaboratively with internal teams to meet customer needs.
• Detail-oriented with a focus on accuracy and efficiency.
• Familiarity with managing customer inquiries related to pricing, returns, and shipping.
• Comfortable working in a hybrid schedule, including onsite and remote work.]]>

TalentMatch^®

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We are partnering with our client to find a skilled and motivated Office Manager to oversee day-to-day operations and ensure the smooth functioning of their business. The ideal candidate will be an organized, proactive professional with demonstrated experience leading office administration, facilities coordination, and team support.

Key Responsibilities:

Manage daily office operations, including supplies, equipment, and facility maintenance to maintain a productive and welcoming work environment.
Oversee scheduling, calendar management, and travel arrangements for staff and leadership.
Serve as the primary point of contact for visitors, vendors, and service providers, ensuring professional communications.
Develop, implement, and enhance administrative procedures and internal processes for maximum efficiency.
Support HR functions such as onboarding new team members, maintaining personnel files, and assisting with payroll and benefits processing.
Coordinate meetings, events, and company communications.
Maintain confidentiality of sensitive information and uphold company policies at all times.
Supervise and mentor administrative and support staff as assigned.

Requirements:

Proven experience as an office manager, administrative supervisor, or similar role.
Exceptional organizational and multitasking skills with keen attention to detail.
Strong interpersonal and written/verbal communication abilities.
Proficiency with Microsoft Office Suite and familiarity with office management systems and procedures.
Ability to adapt and problem-solve in a fast-paced setting.
Experience with budgeting, expense reporting, or basic bookkeeping is a plus.
High school diploma or equivalent required; associate or bachelor’s degree preferred.

This role is ideal for a resourceful and proactive professional who takes ownership of creating a collaborative office culture. The office manager will work closely with leadership and staff to deliver operational excellence and foster a positive workplace environment.

If you are ready to make an immediate impact and advance your career, we encourage you to submit your resume today.

]]> • Strong organizational and multitasking abilities.
• Familiarity with managing office supplies and inventory.
• Excellent communication skills, both written and verbal.
• Knowledge of receptionist duties, including phone and visitor handling.
• Experience in healthcare operations or familiarity with the healthcare industry is a plus.
• Proficiency in using office software and tools.
• Ability to work independently and collaboratively in a fast-paced environment.]]>

TalentMatch^®

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Responsibilities:
• Handle incoming and outgoing calls to assist members with inquiries, transactions, and account-related issues.
• Provide comprehensive guidance to members about credit union services, benefits, and online banking tools.
• Process cash transactions efficiently while maintaining a high standard of accuracy.
• Assist members with opening and closing accounts, updating personal information, and resolving issues with debit cards.
• Deliver personalized service by addressing member concerns thoroughly, ensuring satisfaction without focusing on quotas or sales.
• Maintain detailed knowledge of credit union policies, procedures, and compliance regulations to provide consistent and accurate information.
• Support members visiting the branch by creating a welcoming environment and fostering positive interactions.
• Utilize computer systems and multi-line phone systems to manage member interactions effectively.
• Collaborate with team members to ensure seamless service delivery and problem resolution.
• Uphold the organization’s commitment to exceptional customer experiences through proactive and friendly communication.]]> • Ability to type efficiently and accurately for data entry and communication purposes.
• Previous experience in customer service or call center environments.
• Strong interpersonal skills with a focus on delivering exceptional service.
• Familiarity with managing multi-line phone systems.
• Capability to handle cash transactions and ensure accuracy in financial processes.
• Knowledge of online banking systems and account management.
• Excellent problem-solving skills and attention to detail when addressing member concerns.]]>

TalentMatch^®

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Responsibilities:
• Collaborate with the warehouse operations manager to determine staffing needs and manage recruitment efforts.
• Oversee the job posting process and conduct interviews to identify suitable candidates.
• Facilitate onboarding activities to ensure new team members are integrated smoothly into the organization.
• Administer employee benefits programs and address any related inquiries.
• Maintain and update HRIS to ensure accurate and timely employee information.
• Support employee relations initiatives, addressing concerns and fostering a positive workplace culture.
• Assist in developing HR policies and procedures to align with organizational goals.
• Manage performance evaluation processes and provide guidance to supervisors.
• Ensure compliance with company policies and employment laws.
• Provide HR-related support for operational development activities.]]> • Familiarity with recruitment processes, including job posting and interviewing.
• Strong knowledge of onboarding procedures and best practices.
• Experience managing benefits programs and utilizing HRIS systems.
• Ability to handle staffing and workforce planning effectively.
• Excellent interpersonal and communication skills.
• Understanding of employment laws and compliance standards.
• Bachelor’s degree in Human Resources or a related field preferred.]]>

TalentMatch^®

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HR Specialist/ADA Compliance Opportunity!

Our client is seeking an HR Specialist with a strong background in ADA compliance and the reasonable accommodation process. This individual will support employees and managers by guiding them through accommodations, ensuring compliance with federal and state regulations, and maintaining a positive and supportive employee experience.

This is an excellent opportunity for an HR professional who is detail‑oriented, empathetic, and confident navigating sensitive situations.

Key Responsibilities

Serve as the primary point of contact for employee accommodation requests under the ADA.
Manage the end‑to‑end accommodation process, including intake, interactive discussions, documentation, approvals, and follow‑up.
Communicate with employees, managers, HR business partners, and healthcare providers to gather necessary information and determine appropriate accommodations.
Ensure all recommendations and decisions comply with ADA, FMLA, state laws, and internal policies.
Maintain accurate, confidential records and case files.
Provide guidance to leaders on accommodation best practices and compliance requirements.
Track case progress, deadlines, and required documentation using HRIS or case management tools.
Identify trends and recommend process improvements.
Support additional HR compliance functions as needed (leave management, return‑to‑work, policy communication, etc.).

]]> Required Qualifications

2–4+ years of HR experience with direct involvement in ADA or leave of absence processes.
Strong understanding of ADA, FMLA, and related federal/state regulations.
Excellent communication skills—ability to navigate sensitive or confidential conversations with professionalism and empathy.
Strong organizational and time‑management skills; capable of managing multiple cases simultaneously.
Ability to interpret medical documentation and make informed recommendations.
Proficiency in HRIS systems, MS Office, and case management tools.

Preferred Qualifications

Experience in a mid-size or large organization with volume accommodation cases.
HR certification (PHR, SHRM‑CP) is a plus.
Experience in occupational health, disability management, or workers’ compensation programs.

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TalentMatch^®

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Our Business Management client is looking for a detail-oriented Administrative Assistant to join their team in West LA. In this onsite role, you will provide vital support to office operations and leadership, ensuring smooth day-to-day administrative functions in a fast-paced environment. The ideal candidate will thrive under pressure, possess excellent organizational skills, and demonstrate professionalism while handling sensitive tasks. Previous experience in a CPA, business management or professional services firm is highly desired.

Responsibilities:

• Perform essential clerical duties such as data entry, filing, and preparing documents.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.

• Answer and direct incoming calls and greet visitors with professionalism and courtesy.

• Maintain and organize confidential business records and files.

• Create reports, presentations, and spreadsheets using Microsoft Office tools.

• Monitor office supplies inventory and coordinate orders and vendor services.

• Assist with various administrative tasks as assigned by managers and team members.

• Ensure seamless communication and coordination across departments.

]]> • Strong written and verbal communication skills.
• Ability to maintain composure and demonstrate a high standard of conduct in high-pressure situations.
• Exceptional attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Reliable and punctual with the ability to work onsite daily.
• Comfortable handling challenging personalities and adapting to dynamic environments.]]>

TalentMatch^®

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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We are looking for a detail-oriented Data/Intake Specialist to join our team in Pearl City, Hawaii. In this Contract to permanent position, you will play a vital role in managing data entry and ensuring the accuracy and integrity of information within our systems. If you have a strong background in data management and are eager to contribute to process improvements, this opportunity is for you. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800.

Responsibilities:

• Accurately input data into databases, spreadsheets, and other software systems while maintaining a high level of precision.

• Conduct thorough quality checks to verify the accuracy, completeness, and integrity of entered data.

• Identify and resolve inconsistencies or errors in data to ensure reliability.

• Collaborate with internal teams to gather necessary information and clarify data requirements.

• Uphold strict confidentiality and security standards for sensitive information.

• Create and update documentation related to data intake processes and procedures.

• Support the development and implementation of best practices for data management.

• Work alongside team members to enhance data intake workflows and streamline processes.

• Provide assistance to colleagues on data-related tasks as needed.

]]> • Proficiency in Accounts Payable (AP), Accounts Receivable (AR), and account reconciliation.
• Strong data entry skills with a focus on accuracy and efficiency.
• Familiarity with database systems and spreadsheet software.
• Excellent problem-solving skills to identify and correct data discrepancies.
• Effective communication skills to collaborate with team members and clarify requirements.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Commitment to improving workflows and contributing to team success.]]>

TalentMatch^®

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Responsibilities:
• Coordinate daily campus operations, addressing logistical challenges and providing escalation support as needed.
• Supervise and manage onsite staff, including custodial teams, cafeteria personnel, administrative staff, and attendance clerks.
• Handle purchasing, budgeting, and supply ordering to ensure the campus is well-equipped.
• Maintain and oversee student information systems while ensuring accuracy and compliance.
• Support front-office functions, including communication with families and responding to inquiries.
• Manage food service operations, including cafeteria coordination and inventory management.
• Partner with custodial, maintenance, and security teams to ensure the campus remains safe and operational.
• Lead student enrollment efforts, including recruitment activities and fall preparation tasks.
• Collaborate with teams on summer school operations and deep-cleaning schedules to prepare for the upcoming academic year.]]> • Familiarity with managing operations in fast-paced environments such as charter schools, public schools, or educational nonprofits.
• Strong administrative skills, including multitasking, organizational abilities, and attention to detail.
• Exceptional communication skills, both written and verbal, for effective interaction with staff and families.
• Experience overseeing staff teams and coordinating with multiple departments.
• Ability to manage budgets, purchasing, and supply logistics efficiently.
• Proficiency in maintaining and utilizing student information systems.
• Background in handling enrollment processes and supporting family-facing functions.]]>

TalentMatch^®

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The Community Manager (CM) ensures the efficient and safe management of an assigned Community. The CM is responsible for overseeing staff and property functions to ensure high-quality, safe housing for residents in a fiscally responsible manner. The CM is also responsible for building positive rapport and communication with residents, Board of Directors, Portfolio Manager, support staff, regulatory agencies, and other community constituents.

Key Responsibilities

• Contribute to caring and positive working and living environments for all employees and residents

• Manage the day-to-day operations of an assigned property

• Performs standard supervisory functions including team selection, initial and ongoing training and development, managing ongoing performance, and interpersonal matters

• Identify community resources to recruit staff vacancies in collaboration with the HR Department.

• Enforce CCH policies and procedures to ensure compliance with legal requirements and all administrative agency rules and regulations.

• Manage the resident waiting list to ensure compliance with Fair Housing and section 504 guidelines

• Prioritize and assign all work and projects amongst staff; Coordinate service work and monitor preventative

maintenance work; Ensure that work schedules are followed.

• Collaborate appropriately with internal and external business partners and vendors to ensure effective implementation of any improvements, repairs, and alike

• Prepare for site and other inspections (including INSPIRE, MOR and annual audit) by reviewing pertinent checklists and forms and ensuring that all requested documentation is located and accessible at the site (i.e. most recent audit, insurance policy, etc.).

• Ensure the successful day-to-day financial management of the property and maintain all necessary financial

records and files in good order. Work closely with the Portfolio Manager to develop the site’s annual budget.

• Administer the budget in a way that ensures a clean, safe and well-maintained building and environment for

residents and staff, while operating within +/- 5% variance of the approved budget.

• Direct the collection of rent, daily rent deposits, and communication of deposit information to the corporate office. Maintain an average 98% occupancy level or better.

• Market units in accordance with an approved marketing plan which considers all federal, state and local and

regulatory requirements.

• Process, complete and maintain accurate resident files at move-in and at each recertification within established

regulatory guidelines.

• Review all delinquent accounts and resident receivables and determine the necessary course of action to collect outstanding balances in consultation with the Portfolio Manager.

• Perform annual or more frequent inspections of units and follow up with housekeeping letters, preparation of

work orders and maintenance chargebacks to residents.

• Other duties as assigned.

]]> Qualifications and Requirements

• High School diploma or GED required.

• 1 year of supervisory experience required.

• Real Estate License, or Certified Property Manager (CPM) plus 1 Year of Property Management Experience

preferred

• Knowledge of HUD/Section 8, Tax Credits, and the systems related to managing these programs preferred

• Proficient with Microsoft Office 365 platform and ability to quickly learn the organization’s other systems

• Excellent organizational skills, attention to detail, prioritization and time management skills with a proven ability

to meet deadlines.

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TalentMatch^®

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Responsibilities:
• Input and update data into designated systems with precision and efficiency.
• Verify and confirm the accuracy of organizational, office, and agent information across various platforms.
• Utilize systems such as Agent Book, FlexMLS, and AZ Dept. of Realtors to manage data effectively.
• Provide technical support related to data management as needed.
• Collaborate with team members to ensure seamless data transitions and updates.
• Identify and resolve discrepancies within data entries.
• Maintain confidentiality and security of sensitive information.
• Follow established procedures and guidelines to ensure data integrity.
• Perform audits on data entries to ensure consistent quality.
• Manage multiple tasks effectively within tight deadlines.]]> • Strong typing skills with a focus on accuracy and speed.
• Proficiency in computer-based data entry systems and software.
• Familiarity with systems like Agent Book, FlexMLS, or similar platforms is a plus.
• Exceptional attention to detail and organizational abilities.
• Ability to analyze and resolve data-related issues.
• Strong communication skills to collaborate with team members.
• Capacity to work effectively in a fast-paced environment.]]>

TalentMatch^®

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Responsibilities:
• Manage and organize daily administrative tasks, including scheduling appointments and coordinating meetings.
• Answer and direct inbound calls with professionalism and accuracy.
• Perform data entry tasks to maintain and update records efficiently.
• Provide receptionist support by greeting visitors and handling inquiries.
• Prepare and distribute correspondence, reports, and other documents.
• Collaborate with team members to ensure smooth office operations.
• Maintain filing systems and ensure the confidentiality of sensitive information.
• Handle general office duties, including ordering supplies and managing inventory.
• Support special projects and assignments as needed.
• Ensure compliance with company policies and procedures in all administrative activities.]]> • Proficiency in Microsoft Office Suite and other office software.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Demonstrates a detail-oriented and courteous demeanor when interacting with clients and team members.
• High school diploma or equivalent (required); additional education or certifications are a plus.
• Experience handling data entry and receptionist duties is highly desirable.]]>

TalentMatch^®

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We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Honolulu, Hawaii. In this Contract to permanent position, you will play a crucial role in ensuring smooth office operations and providing excellent administrative support to various projects. The ideal candidate will have a proactive attitude, strong organizational skills, and the ability to handle multiple tasks efficiently. To apply for this role please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities:

• Manage administrative tasks such as answering incoming calls, responding to inquiries, and directing calls to the appropriate departments.

• Perform data entry tasks with accuracy, ensuring all records are up-to-date and properly maintained.

• Provide support with light accounting duties, including processing invoices and tracking expenses.

• Prepare price quotes and assist with project-related documentation as needed.

• Coordinate and oversee various office projects, ensuring deadlines and quality standards are met.

• Assist with receptionist duties, including greeting visitors and maintaining a welcoming office environment.

• Maintain organized filing systems and ensure proper documentation for administrative processes.

• Collaborate with team members to ensure operational efficiency and address any administrative needs.

]]> • At least 2 years of experience in an administrative or office support role.

• Proficiency in handling inbound calls and managing phone systems.

• Strong skills in data entry with attention to detail and accuracy.

• Familiarity with light accounting practices and basic financial tasks.

• Excellent organizational skills and the ability to prioritize multiple responsibilities.

• Proficiency in Microsoft Office Suite and other relevant office software.

• Effective communication skills, both written and verbal.

•Experience answering phones

•Great interpersonal skills

• A positive attitude and ability to work collaboratively in a team environment.

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TalentMatch^®

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Are you organized, detail‑oriented, and enjoy working with suppliers to keep things moving? This Supply Management Planner role is a great opportunity to gain hands‑on experience supporting the delivery of purchased parts in a fast‑paced, team‑oriented environment.

You’ll play an important role behind the scenes—coordinating with suppliers and internal partners to ensure materials arrive on time and operations stay on track.

What You’ll Do

Manage and track the delivery of purchased parts from both internal and external suppliers

Communicate regularly with suppliers and internal teams to address delivery timing, questions, or issues

Use Microsoft Office, especially Excel, to support daily planning, tracking, and reporting

Support material flow across one or more locations to meet operational needs

Schedule & Work Environment

1st shift: 7:00 AM – 3:30 PM

Potential for overtime, based on workload

Fully onsite role with a business casual dress code

May require occasional driving between sites or other Deere locations using a personal vehicle

Additional Details

Visa sponsorship is not available, now or in the near future, for this position

]]> What We’re Looking For

Strong communication skills and comfort working with multiple stakeholders

Solid typing and general computer skills

Proficiency with Microsoft Office, particularly Excel

Reliable, organized, and comfortable working in a fully onsite environment

Preferred

4‑year degree in Business, Supply Management, or a related field

Recent graduates welcome—internships or relevant coursework count

Experience with SAP

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TalentMatch^®

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Responsibilities:
• Provide comprehensive administrative support, including preparing correspondence, maintaining filing systems, and managing databases.
• Assist administrators with tasks related to their areas of responsibility, ensuring efficient coordination of office activities.
• Prepare and distribute meeting agendas, transcribe minutes, and compile reports as required.
• Maintain calendars, schedule appointments, and organize travel arrangements for administrators and staff.
• Operate and troubleshoot standard office equipment, such as computers, scanners, and copiers.
• Translate documents and correspondence into Spanish, ensuring clear communication with students, parents, and community members.
• Compile and post statistical data, support budget development, and process invoices for payment.
• Train personnel on clerical processes and cross-train staff to perform critical functions.
• Research and gather information needed for compliance, payroll reports, and other administrative tasks.
• Assist in preparing materials and agendas for board meetings and other special projects as assigned.]]> • Bilingual proficiency in Spanish and English, both written and verbal.
• Strong organizational and clerical skills, with the ability to prioritize tasks effectively.
• Familiarity with standard office equipment and software, including word processing and data entry tools.
• Excellent communication skills, capable of interacting professionally with staff, students, and community members.
• Ability to work independently and manage multiple responsibilities simultaneously.
• Knowledge of basic budgeting and payroll processes is preferred.
• High school diploma or equivalent; additional education or certifications in administrative support are a plus.]]>

TalentMatch^®

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We are offering a long-term contract employment opportunity for a Patient Access Specialist in Lewiston, Maine. This role is in the healthcare industry where you will be interacting with customers and patients, managing their accounts, and handling their inquiries.

Responsibilities:

• Engage in patient-facing activities and provide a high level of customer service.

• Process patient credit applications with accuracy and efficiency.

• Responsible for answering inbound calls and dealing with patient queries promptly.

• Maintain an up-to-date record of patient credit information.

• Perform authorizations, benefit functions, and billing functions as part of the role.

• Participate in clinical trial operations as required.

• Monitor patient accounts and take necessary actions based on account status.

]]> Qualifications:

HS Diploma or GED required
Previous experience in a customer-facing role (retail, hospitality, call center, etc.)
Strong communication and problem-solving skills
Ability to multitask in a fast-paced environment
Basic computer skills and familiarity with data entry
High school diploma or equivalent required

Multiple shifts with rotating schedules available, varying hours, shift differential available

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TalentMatch^®

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Responsibilities:
• Manage full-cycle recruitment processes, including sourcing, screening, interviewing, and onboarding.
• Develop and implement effective sourcing strategies to attract top talent for various roles.
• Collaborate closely with hiring managers to understand staffing needs and provide tailored recruitment solutions.
• Utilize applicant tracking systems to maintain accurate records and streamline hiring workflows.
• Handle a high volume of open positions and prioritize tasks to meet hiring deadlines.
• Build and maintain a pipeline of candidates with relevant experience for current and future openings.
• Conduct thorough candidate assessments to ensure alignment with role requirements.
• Maintain compliance with company policies and relevant employment laws throughout the recruitment process.
• Foster positive relationships with candidates to enhance the overall recruitment experience.
• Provide regular updates and reports on recruitment metrics to stakeholders.]]> • Proven expertise in sourcing candidates through various channels.
• Strong proficiency in managing high-volume recruitment efforts.
• Familiarity with applicant tracking systems and recruitment tools.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Detail-oriented with strong organizational and multitasking abilities.
• Knowledge of employment laws and regulations applicable to recruitment processes.]]>

TalentMatch^®

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Responsibilities:
• Facilitate the referral process by assisting patients with completing necessary documentation and addressing any related inquiries.
• Coordinate and verify insurance referrals to ensure proper authorization and compliance with healthcare policies.
• Schedule and confirm patient appointments while maintaining accurate records in the system.
• Educate patients on referral processes and pre-authorization requirements to provide clarity and enhance their experience.
• Collaborate with healthcare providers to process referrals efficiently and ensure timely patient care.
• Maintain up-to-date patient medical records and ensure the accurate documentation of referral details.
• Monitor referral statuses and follow up with patients and providers when necessary.
• Support patients by checking them in and addressing any concerns related to insurance or appointments.
• Review and verify referral authorization details to ensure alignment with healthcare standards.
• Assist in coordinating care between patients and providers to optimize service delivery.]]> • Proficiency in managing patient medical records and scheduling appointments.
• Strong understanding of referral verification and authorization processes.
• Excellent communication skills to assist patients and collaborate with providers effectively.
• Ability to educate patients on healthcare procedures and insurance requirements.
• Detail-oriented with the ability to maintain accurate and organized records.
• Familiarity with healthcare systems and policies related to referrals and authorizations.
• Proven ability to multitask and prioritize tasks in a fast-paced environment.]]>

TalentMatch^®

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Roseann Mabry is partnering once again with a client to fill a very important position on a direct hire basis for a Human Resource Manager. The full time position for Human Resource Manager will have 2 direct reports. The manufacturing facility has 600 plus employees. This position will work with department leaders to assist with employee relations, create trainings for staff, will conduct investigations, and build out a robust internship and apprenticeship program. The Human Resource Leader will negotiate contracts with vendors. If you enjoy leading and empowering employees to be the best they can be, this is the position for you! The annual salary for the Human Resource Manager will be up to 160K. Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In!

Responsibilities:

• Lead and mentor a team of HR professionals, ensuring alignment with organizational goals.

• Collaborate with department leaders to address employee relations and resolve workplace concerns.

• Design and deliver training programs that support staff development and compliance.

• Conduct thorough investigations to address employee issues effectively and fairly.

• Develop and manage internship and apprenticeship programs to enhance talent pipelines.

• Negotiate contracts with vendors and manage relationships to ensure cost-effective partnerships.

• Oversee HR systems and processes, including onboarding and employee benefits administration.

• Support labor relations initiatives and foster a positive work environment.

• Prepare and manage the annual HR budget to align with organizational priorities.

• Drive continuous improvement across HR functions to enhance employee satisfaction and organizational performance.

]]> • Strong expertise in employee relations, labor relations, and HR administration.
• Proven ability to manage HRIS systems and streamline HR processes.
• Experience in designing and conducting effective training sessions for staff.
• Skilled in negotiating and managing vendor contracts to optimize resources.
• Familiarity with onboarding processes and benefits administration.
• Demonstrated ability to oversee and manage annual budgets.
• Excellent communication and leadership skills, with a focus on empowering employees.]]>

TalentMatch^®

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Responsibilities:
• Welcome and guide visitors, address inquiries, and provide information while directing calls to the appropriate staff members.
• Handle incoming and internal phone calls, take messages, and ensure callers receive accurate assistance or are connected to the right personnel.
• Manage appointment scheduling, maintain calendars for community events, and assist in organizing meetings, including sending notices and recording minutes.
• Prepare agendas and presentation materials as instructed, ensuring all documents are completed accurately and on time.
• Create and oversee work orders for janitorial services, facility maintenance, and equipment repairs.
• Review preliminary payroll data for accuracy, submit corrections, and provide administrative support as needed.
• Verify vendor accounting records for accuracy, process invoices, and record journal entries or other transactions.
• Draft correspondence, memorandums, and other documents, ensuring clear and precise formatting.
• Maintain organized files and records for commissions, committees, and departments, ensuring easy retrieval when needed.
• Monitor inventory levels of office supplies and coordinate reordering to ensure staff needs are met.]]> • Minimum of three years of clerical experience; bilingual proficiency in English and Spanish is preferred.
• Valid driver’s license with a satisfactory driving record as per company policy.
• Ability to produce clear and accurate written documents with proper grammar and punctuation.
• Strong organizational skills and attention to detail for managing files and multitasking effectively.
• Proficient in basic arithmetic for processing invoices and payroll corrections.
• Excellent interpersonal skills to interact professionally with internal and external stakeholders.
• Capable of working independently while maintaining confidentiality and meeting deadlines.]]>

TalentMatch^®

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We are looking for a Workplace Experience Coordinator to join our team ONSITE in New York, NY. In this role, you will be responsible for ensuring seamless front desk operations and providing exceptional customer service to employees and visitors. This is a long-term contract position requiring onsite presence, offering an opportunity to contribute to the efficient functioning of a dynamic workplace.

Responsibilities:

• Welcome visitors and employees with a meticulous and friendly demeanor, issuing visitor and parking passes while adhering to security protocols.

• Prepare and deliver presentations, effectively communicating information to groups of various sizes.

• Coordinate dining, recreational, and business activities upon request, ensuring all arrangements are confirmed.

• Manage janitorial and maintenance work orders, ensuring timely execution and quality service.

• Facilitate workplace services, including mail distribution, office supply management, and onboarding activities.

• Address inquiries and complaints from employees, guests, and coworkers, providing solutions with a focus on excellent customer service.

• Plan and oversee on-site events, including securing event space, coordinating setup and teardown, and managing supply delivery.

• Follow property-specific security and emergency procedures, notifying appropriate parties to maintain safety.

• Collaborate with vendors to ensure timely delivery of goods and services to the workplace.

• Communicate detailed information within the team and execute tasks as directed by the manager with precision and clarity.

]]> • Ability to follow established routines and standards while maintaining attention to detail.
• Strong communication skills to exchange clear and concise information.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent organizational skills and a proactive, inquisitive approach to problem-solving.
• Familiarity with security protocols and emergency procedures.
• Ability to manage multiple tasks simultaneously while maintaining professionalism.
• Experience coordinating with vendors and handling workplace service operations.]]>

TalentMatch^®

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Responsibilities:
• Communicate effectively with individuals on the housing waitlist or those seeking to apply.
• Collect and manage physical documents to ensure accurate recordkeeping.
• Update and maintain information in the company database with precision.
• Scan and file documents systematically for easy access and retrieval.
• Perform general clerical and administrative duties to support office operations.
• Handle inbound and outbound calls to address customer inquiries.
• Provide clear and attentive assistance to customers via phone and email.
• Process orders and ensure accurate entry of information into the system.
• Collaborate with team members to ensure smooth workflows and customer satisfaction.]]> • Strong communication skills, both verbal and written.
• Ability to handle inbound and outbound calls with a focus on accuracy and attention to detail.
• Proficiency in order entry and database management.
• Exceptional organizational skills and attention to detail.
• Competence in managing physical document collection and filing.
• Familiarity with basic administrative and clerical tasks.
• Ability to work effectively as part of a team.]]>

TalentMatch^®

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We are looking for a dedicated and approachable Bilingual Banker to join our team in Milwaukee, Wisconsin. In this Contract to permanent position, you will play a vital role in delivering exceptional service to members while efficiently handling financial transactions. This opportunity is ideal for someone passionate about customer service and eager to contribute to a non-profit organization.

Responsibilities:

• Process deposits, withdrawals, loan payments, and other financial transactions with precision and care.

• Respond to member inquiries and provide tailored solutions to meet their financial needs.

• Promote credit union products and services to strengthen member relationships and enhance satisfaction.

• Ensure compliance with all policies and procedures while maintaining accurate financial records.

• Balance cash drawer daily, identifying and resolving discrepancies promptly.

• Foster a welcoming environment through outstanding service and professionalism.

• Assist with email correspondence, order entry, and scheduling appointments when necessary.

• Collaborate effectively with team members to ensure smooth branch operations.

• Travel to support other branches as needed, providing consistent service across locations.

]]> • Proven ability to build and maintain strong relationships with customers and team members.
• Proficiency in answering inbound and outbound calls, along with effective email communication.
• Familiarity with Microsoft Excel and Word for data entry and reporting purposes.
• High school diploma or equivalent required.
• Strong organizational skills and attention to detail in managing transactions and records.
• Willingness to travel to other branches as necessary.
• Ability to handle inquiries and resolve issues with professionalism and efficiency.]]>

TalentMatch^®

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We are looking for an experienced HR Generalist to join our team in Freehold, New Jersey. This contract position offers a dynamic opportunity to support operations by overseeing critical human resources functions. The ideal candidate will bring expertise in employee relations, payroll administration, and benefits management to ensure smooth HR processes and compliance.

Responsibilities:

• Manage employee relations, addressing concerns and fostering a positive workplace environment.

• Administer onboarding processes to ensure new hires are integrated effectively into the organization.

• Oversee benefits administration, including enrollment and employee inquiries.

• Maintain and update HRIS systems, ensuring accurate employee records and data integrity.

• Process multi-state payroll, ensuring timeliness and compliance.

• Utilize HRIS software to streamline payroll and HR functions.

• Collaborate with management to support HR strategies aligned with organizational goals.

• Ensure compliance with federal, state, and local employment regulations.

• Provide guidance on HR policies and procedures to employees and managers.

• Generate reports when needed from HR systems

]]> • Proven experience in an HR Generalist role

• Strong knowledge of employee relations practices and conflict resolution.

• Proficiency in managing payroll operations, including multi-state payroll.

• Familiarity with HRIS systems and payroll software

• Experience administering benefits programs and addressing employee inquiries.

• Ability to manage onboarding processes effectively for new hires.

• Solid understanding of employment laws and regulations.

• Excellent communication and organizational skills to handle diverse HR responsibilities.

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TalentMatch^®

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We are seeking a reliable, customer‑focused Medical Patient Access Representative to support our onsite operations during weekend hours on the North side of Indianapolis. This position plays a key role in ensuring a smooth and positive experience for patients by assisting with check‑ins, insurance verification, scheduling, and front‑desk support.

Schedule: Friday, Saturday, Sunday — 5:00 PM to 5:00 AM (overnight)

Location: Onsite

Key Responsibilities

Greet and register patients in a professional, welcoming manner
Verify insurance coverage, collect co‑pays, and ensure accuracy of patient information
Answer phones, schedule appointments, and direct inquiries to appropriate departments
Maintain confidentiality in accordance with HIPAA guidelines
Support patient flow and collaborate with clinical and administrative teams
Document all interactions accurately in the electronic medical record (EMR) system
Provide exceptional customer service in a fast‑paced environment

Schedule

Friday: 5:00 PM – 5:00 AM
Saturday: 5:00 PM – 5:00 AM
Sunday: 5:00 PM – 5:00 AM

]]>

Previous healthcare, medical office, or patient access experience preferred

Strong communication and customer service skills

Ability to multitask and stay organized under pressure

Comfortable working 12‑hour shifts Friday–Sunday

Basic proficiency with computers and EMR systems

Dependable, punctual, and team‑oriented

]]>

TalentMatch^®

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Responsibilities:
• Collaborate closely with account executives to provide comprehensive support for agency clients.
• Coordinate with insurance carrier underwriters to process new business and renewal accounts efficiently.
• Address client inquiries and provide exceptional customer service.
• Maintain and update client records in the agency management system, including underwriting, billing, and claims data.
• Handle claims submissions to insurance carriers promptly and accurately.
• Prepare detailed insurance proposals and summaries for client presentations.
• Gain cross-functional knowledge by training on additional product lines within the agency.
• Offer general administrative support to various departments as required.
• Manage multiple tasks effectively while adhering to deadlines.
• Contribute to a team-oriented work environment with strong communication and collaboration skills.]]> • Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Demonstrated ability to review detailed information with accuracy and efficiency.
• Familiarity with insurance agency operations and claim administration processes.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both verbal and written.
• Ability to work collaboratively in a team setting.
• Negotiation skills are a plus.]]>

TalentMatch^®

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Responsibilities:
• Coordinate and manage incoming correspondence, including mail, faxes, and courier deliveries, ensuring timely distribution.
• Schedule appointments and maintain office calendars to support efficient daily operations.
• Uphold client confidentiality by safeguarding sensitive information and fostering trust.
• Maintain the reception area and ensure it is welcoming by keeping it tidy and offering refreshments to clients.
• Monitor office supplies, placing and expediting orders when necessary to ensure availability.
• Perform routine maintenance checks on office equipment and arrange repairs as needed to ensure functionality.
• Represent the office in a detail oriented manner by handling multi-line phone systems and directing calls appropriately.
• Execute courier tasks such as deliveries to court clerks, post offices, banks, and supply stores.
• Support the team by taking ownership of diverse requests and identifying ways to enhance office processes.]]> • Proficiency in managing multi-line phone systems and directing inbound calls.
• Strong organizational skills with the ability to schedule appointments and maintain calendars effectively.
• Excellent communication and interpersonal skills to engage with clients and team members.
• Attention to detail and ability to handle sensitive information with discretion.
• Familiarity with office equipment maintenance and supply management.
• Capability to perform courier tasks and manage time efficiently.
• Positive attitude and willingness to adapt to new responsibilities as needed.]]>

TalentMatch^®

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Responsibilities:
• Coordinate and schedule meetings for senior staff to ensure effective time management.
• Process incoming mail, handle faxing requirements, and manage photocopying tasks as needed.
• Organize and maintain both paper and electronic filing systems for efficient document retrieval.
• Draft and prepare thorough correspondence, including letters and reports related to incidents and complaints.
• Oversee daily office operations, providing support to senior management as required.
• Adapt to changing priorities by completing ad hoc assignments in a timely manner.
• Assist in orienting and training other support staff to ensure consistency in administrative processes.]]> • Ability to handle high-volume tasks while maintaining attention to detail.
• Skilled in managing multiple assignments and shifting priorities effectively.
• Proficient in office administration practices, including filing systems and document management.
• Strong command of grammar, punctuation, and spelling for business communications.
• Capable of taking accurate notes and preparing thorough and well-organized documents.
• Knowledge of receptionist duties, data entry, and answering inbound calls.]]>

TalentMatch^®

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Responsibilities:
• Respond promptly to all incoming calls, ensuring each caller receives courteous and efficient service.
• Operate and maintain proficiency in telecommunications hardware, software, and relevant IT systems.
• Address emergency situations by initiating appropriate responses to safety alarms and codes.
• Deliver emergency announcements with clarity and urgency when required.
• Utilize communication tools effectively while considering the cultural and individual needs of callers.
• Assess and route calls accurately, maintaining a high standard of confidentiality and professionalism.
• Handle a high volume of calls daily, maintaining efficiency and attention to detail.
• Collaborate with team members to ensure smooth operations and exceptional service delivery.
• Monitor and escalate critical situations as necessary to ensure patient safety.
• Uphold organizational standards and protocols in all interactions.]]> • Strong knowledge of multi-line switchboard operations.
• Experience in handling inbound calls in a call center setting.
• Familiarity with the healthcare industry is preferred.
• Excellent communication skills with the ability to listen and assess caller needs.
• Ability to remain calm and focused in high-pressure situations.
• Proficiency in using multiple IT applications and telecommunications platforms.
• Commitment to maintaining confidentiality and professionalism in all interactions.]]>

TalentMatch^®

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Responsibilities:
• Supervise the registration and pre-registration tasks performed by staff, ensuring daily completion and providing necessary training.
• Develop and manage staff schedules, including rotations, time-off requests, and coverage adjustments, while minimizing overtime and maintaining productivity.
• Monitor and improve upfront collection processes by setting goals, offering coaching, and addressing performance issues as needed.
• Establish and refine departmental procedures, conducting regular audits and staff training to promote continuous improvement.
• Serve as a resource for employees and other departments, fostering an environment of excellent customer service for both internal and external stakeholders.
• Lead and track assigned projects, implementing changes and reporting progress to Patient Access Leadership.
• Participate in daily facility operations, compiling statistical data and assisting in various departmental functions as required.
• Conduct employee evaluations and oversee attendance tracking systems to ensure compliance and efficiency.
• Attend facility meetings to align processes and maintain effective communication between clinical and administrative teams.]]> • Proficiency in managing customer accounts and ensuring high-quality service delivery.
• Skilled in computer-aided dispatch systems and call center operations.
• Demonstrated ability to schedule and coordinate staff effectively.
• Strong commitment to providing superior customer service and promoting service excellence.
• Experience with employee training, coaching, and performance evaluation.
• Competency in tracking and reporting statistical information for operational improvements.
• Ability to implement and manage departmental processes in alignment with organizational policies.]]>

TalentMatch^®

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We are looking for a detail-oriented and organized Receptionist to join our team in Metairie, Louisiana. This short-term contract-to-permanent position offers an excellent opportunity to showcase your administrative and customer service skills in a dynamic showroom environment. The role requires a proactive individual who can manage front desk operations efficiently while providing exceptional support to clients and team members.

Responsibilities:

• Serve as the first point of contact for visitors and clients, ensuring a welcoming and detail-oriented environment.

• Answer incoming phone calls promptly and direct them to the appropriate departments or individuals.

• Perform accurate data entry tasks to maintain and update records.

• Provide outstanding customer service by addressing inquiries and resolving issues effectively.

• Manage daily administrative tasks, including scheduling and correspondence.

• Organize and maintain the reception area to ensure a clean and functional workspace.

• Assist with showroom operations, including facilitating client interactions and supporting sales staff.

• Utilize Microsoft Word and other tools to create and manage documents as needed.

• Support additional tasks such as shipping coordination or assisting with inventory, depending on business needs.

• Collaborate with team members to ensure smooth operations and address any challenges proactively.

]]> • Strong proficiency in Microsoft Word and familiarity with other Office applications.
• Excellent communication skills, both verbal and written, to interact confidently with clients and colleagues.
• Ability to manage multiple tasks efficiently and prioritize workload effectively.
• High attention to detail, particularly in data entry and record-keeping.
• Comfortable working in a customer-facing role with a detail-oriented approach.
• Basic knowledge of administrative processes and office equipment.
• Willingness to adapt to evolving responsibilities and support team goals.]]>

TalentMatch^®

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Responsibilities:
• Engage with customers to provide information about products and assist with order inquiries.
• Process and input customer orders accurately into the system.
• Act as a floater to support various administrative and operational tasks as needed.
• Collaborate with distributors to ensure timely processing and delivery of orders.
• Handle inbound and outbound calls to address customer needs and resolve issues.
• Maintain accurate records and ensure data integrity for all transactions.
• Utilize numerical skills to calculate order details and verify information.
• Monitor schedules and prioritize tasks to meet deadlines efficiently.
• Communicate effectively with team members and customers to ensure smooth operations.]]> • Strong attention to detail and ability to maintain accuracy in all tasks.
• Proficiency in handling numerical data and performing calculations.
• Excellent time management skills with the ability to multitask effectively.
• Strong verbal and written communication skills.
• Ability to handle inbound and outbound calls professionally.
• Familiarity with order processing systems is a plus.
• Positive attitude and adaptability in a dynamic work environment.]]>

TalentMatch^®

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We are looking for an experienced Office Engineer to join a dynamic team supporting the Terminal 5 renovation project at Los Angeles World Airports. This challenging role involves working onsite in Los Angeles, California, on a high-profile project encompassing the demolition and complete reconstruction of a terminal headhouse and concourse. This is a contract position, offering a multi-year opportunity to contribute to a significant infrastructure development.

Responsibilities:

• Oversee and manage project documentation, including RFIs, submittals, and change orders.

• Maintain logs and records using PMWeb and other document management systems.

• Coordinate effectively with contractors, design teams, and field personnel to ensure smooth operations.

• Facilitate meetings, prepare reports, and monitor schedules and cost tracking.

• Ensure compliance and organization of all project records and documentation.

• Support construction management activities in an active airport environment.

• Assist the project management team with documentation and operational coordination.

• Contribute to the successful execution of a complex terminal renovation project.Administrative Coordinator – Cost Accounting Support

Schedule: Hybrid (Remote Monday & Friday | Onsite Tuesday–Thursday)

Experience Required: 5+ years administrative experience

Position Summary

This position provides administrative support to the Development Group’s Cost Accounting team. The role supports daily administrative operations including consultant timekeeping coordination, budget memo preparation, contract budget tracking, and maintenance of shared electronic files and charge code lists.

The Administrative Coordinator will also assist with training users on the Timekeeping application, prepare reports, and support data tracking related to expenditures and contract authorizations. This role requires strong attention to detail, the ability to manage multiple priorities, and strong collaboration with internal stakeholders.

Key Responsibilities

Provide administrative, clerical, and data collection support to the Cost Accounting team and supervisor.
Assist with consultant timekeeping services and provide training/support for new Timekeeping application users.
Prepare, route, and track budgetary memos and requests.
Maintain and update charge code lists, contract budget authorizations, and monthly expenditure data.
Gather statistical and operational data and compile reports for internal use.
Prepare spreadsheets, graphical reports, and narrative reports as directed.
Verify collected data, including matching supplier invoices to file records.
Maintain and organize shared electronic files and document repositories.
Draft general correspondence and administrative reports.
Scan and archive documents and reports.
Manage incoming calls, take messages, and route inquiries appropriately.
Receive, sort, and distribute mail.
Maintain an organized workspace and filing system.
Support team initiatives and collaborate with internal stakeholders to advance organizational goals.
Perform additional administrative duties as assigned.

]]> Required Skills & Technical Knowledge

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Strong keyboarding and data entry skills
Experience using Windows-based systems, spreadsheets, and database software
Experience creating reports and working with data sets
Strong written and verbal communication skills
Excellent organizational and time management abilities
Ability to manage multiple tasks in a high-volume team environment

Preferred Qualifications

Experience with Prolog project management software
Familiarity with organizational policies and administrative procedures

Professional Competencies

Self-starter with strong initiative
Ability to complete assignments independently
Highly organized with strong follow-through
Flexible and adaptable to changing priorities
Reliable and accountable for task completion

Education & Experience

High School Diploma or equivalent required
5+ years of administrative or office support experience

Work Schedule

This role follows a hybrid schedule:

Remote: Monday and Friday
Onsite: Tuesday, Wednesday, Thursday

Additional duties may be assigned as needed.

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TalentMatch^®

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Responsibilities:
• Greet visitors and staff with attention to detail and provide exceptional customer service to ensure positive experiences.
• Manage front desk operations, including directing inquiries and maintaining an organized reception area.
• Coordinate the physical setup of meeting rooms and event spaces, including arranging furniture, signage, and equipment.
• Maintain accurate records of room bookings, calendars, and event schedules to ensure smooth operations.
• Collaborate with other facilities team members to support broader workplace services and initiatives.
• Utilize workplace software and tools, comparable to Microsoft Office, to manage administrative tasks efficiently.
• Foster a welcoming and detail-oriented environment, acting as a key point of contact for internal and external stakeholders.
• Ensure that hospitality services are delivered to a high standard, including white-glove service for client-facing roles.
• Monitor and address any issues related to facilities, ensuring the building remains functional and presentable.
• Assist with day-to-day administrative duties as required to support team operations.]]> • Strong customer service skills with the ability to communicate effectively both verbally and in writing.
• Proficiency in workplace software tools, such as Microsoft Office, and familiarity with similar platforms.
• Excellent organizational skills and attention to detail to manage bookings, calendars, and events.
• Confidence and energy to interact with customers and colleagues at all levels.
• Ability to work collaboratively within a team and contribute to a positive workplace culture.
• High school diploma or equivalent is required; additional certifications in hospitality or administration are a plus.
• Experience in catering, concierge services, or reception duties is preferred.]]>

TalentMatch^®

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We are looking for an Administrative Assistant to join a team in Plymouth Meeting, Pennsylvania. This is a Contract-to-Permanent position that offers an excellent opportunity to support the compliance department within a Real estate and property management office. The ideal candidate will bring strong organizational skills and attention to detail to ensure smooth daily operations.

Responsibilities:

• Perform clerical tasks including filing, scanning, and organizing documents to maintain accurate records.

• Prepare and generate reports to support compliance and departmental needs.

• Manage and respond to inbound calls, providing attentive assistance to clients and team members.

• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.

• Ensure timely and accurate completion of administrative duties to support compliance initiatives.

• Collaborate with team members to maintain efficient workflows and processes.

• Assist in maintaining the office environment by ordering supplies and ensuring equipment is functional.

• Handle sensitive information with discretion and confidentiality.

• Support the department in meeting deadlines and achieving organizational goals.

]]> • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent communication skills, both verbal and written.
• Familiarity with scanning and document management processes.
• Ability to handle inbound calls professionally and courteously.
• Detail-oriented with a focus on accuracy and timeliness.
• Capable of working onsite during standard office hours, 8:30 AM to 5:00 PM.]]>

TalentMatch^®

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Responsibilities:
• Provide excellent customer service by answering inbound calls and addressing inquiries promptly.
• Manage filing systems to ensure accurate organization and easy retrieval of documents.
• Coordinate scheduling and appointments to optimize efficiency.
• Perform accurate and timely data entry to maintain records and databases.
• Assist with administrative tasks to support overall office operations.
• Ensure the reception area is well-maintained and welcoming for visitors.
• Communicate effectively with team members to facilitate smooth workflow.
• Handle incoming and outgoing correspondence in a detail oriented manner.]]> • Proficiency in data entry with a high level of accuracy.
• Strong organizational skills to manage filing and scheduling tasks.
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize work in a dynamic environment.
• Familiarity with office equipment and basic computer applications.
• Appearance and demeanor suitable for a front-facing role, demonstrating attention to detail.]]>

TalentMatch^®

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Responsibilities:
• Manage procurement activities, including processing purchase requests for materials and office supplies.
• Oversee the ordering process for inventory systems such as Two Bin orders.
• Perform regular administrative tasks such as filing and organizing documents.
• Support accounting and purchasing projects as assigned.
• Handle receptionist duties, including answering inbound calls and directing inquiries.
• Maintain accurate data entry and ensure records are up-to-date.
• Utilize Microsoft Excel to create, update, and analyze spreadsheets.
• Coordinate with departments to facilitate smooth operations and communication.
• Assist with general office administrative tasks to ensure efficiency.
• Ensure compliance with company policies and procedures while handling sensitive information.]]> • Proven experience in administrative assistance or a related role.

• Strong proficiency in Microsoft Excel and other office software.

• Excellent organizational and multitasking skills.

• Ability to handle receptionist duties and communicate professionally.

• Familiarity with procurement processes and inventory systems.

• Detail-oriented with a commitment to accuracy in data entry.

• Employment is contingent upon meeting pre-employment requirements.

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TalentMatch^®

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We are looking for dedicated and detail-oriented individuals to join our team in Brecksville, Ohio as Data Entry Clerks. This is a 6-month contract position, offering the opportunity to work with both physical and digital documents to ensure accurate data processing. If you thrive in a fast-paced environment and have excellent typing and organizational skills, we encourage you to apply.

Responsibilities:

• Accurately input alpha-numeric data from physical and digital documents into proprietary systems.

• Maintain a high level of attention to detail to ensure data integrity and accuracy.

• Open and sort incoming mail efficiently, preparing documents for processing.

• Adhere to daily workflow schedules and complete tasks within assigned deadlines.

• Collaborate with team members to address and resolve data discrepancies.

• Follow established procedures and guidelines for handling sensitive information.

• Meet productivity targets, including maintaining a specific keystroke per hour rate with accuracy.

• Participate in occasional overtime to accommodate increased workflow demands.

• Ensure compliance with organizational standards and practices.

• Regularly review and verify entered data for completeness and accuracy.

]]> • Proficiency in alpha-numeric and numeric data entry.
• Strong organizational skills and attention to detail.
• Ability to handle repetitive tasks while maintaining focus and efficiency.
• Previous experience in mail sorting or document handling is a plus.
• Familiarity with data entry systems and software.
• Capacity to work independently and as part of a team.
• Willingness to adapt to changing workflows and occasional overtime.]]>

TalentMatch^®

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We are seeking a polished and service-oriented HR Coordinator to join our client’s dynamic People & Culture team in the hospitality industry. This contract/contract to hire opportunity is ideal for a detail-oriented professional who thrives in a fast-paced, guest-focused environment and can effectively support high-volume recruiting efforts while delivering exceptional customer service.

As a key member of the HR team, this individual will play a critical role in recruiting coordination, candidate experience, and HR administrative support, partnering closely with hiring managers to ensure a seamless and professional hiring process.

Key Responsibilities:

Coordinate full-cycle recruiting efforts for high-volume hospitality roles, including culinary, housekeeping, and room attendant positions
Conduct phone screenings to assess candidate qualifications, professionalism, and alignment with organizational culture
Partner closely with hiring managers to understand staffing needs, align on candidate profiles, and drive efficient recruiting strategies
Schedule interviews, manage candidate communications, and ensure a smooth, high-touch candidate experience from application through onboarding
Utilize HRIS and applicant tracking systems (e.g., SmartRecruiters, Dayforce) to manage candidate pipelines and maintain accurate records
Facilitate pre-employment processes, including background checks and onboarding documentation
Create and distribute internal communications and recruiting materials (e.g., flyers, postings) using tools like Canva
Maintain organized employee records, filing systems, and HR documentation in compliance with company policies
Support data tracking and reporting through spreadsheets and HR systems
Deliver exceptional customer service to employees, candidates, and internal stakeholders, handling inquiries with professionalism, discretion, and urgency
Collaborate with HR leadership to support ongoing initiatives and daily operations
Assist with additional HR projects and administrative tasks as needed

]]> Qualifications:

1–3+ years of HR or recruiting coordination experience, preferably within hospitality or a high-volume environment
Proven experience supporting recruitment efforts and working directly with hiring managers
Strong interpersonal and communication skills, with a high level of professionalism and customer service orientation
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Experience with HRIS/ATS systems such as SmartRecruiters, Dayforce, or similar platforms
Proficiency in Microsoft Office (Excel, Word, Outlook) and design tools like Canva is a plus
Highly organized with strong attention to detail and follow-through

]]>

TalentMatch^®

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We are looking for a contract-based Office Reception & Coordinator. You will be responsible for delivering a positive and welcoming experience for all employees and visitors, managing day-to-day office operations, supporting events and programs, and assisting the Facilities and Workplace Services Manager in maintaining a best-in-class workplace.

Reception & Visitor Experience:

Greet all employees, candidates, and visitors professionally, ensuring each is warmly welcomed and directed to the appropriate building location.
Create an inviting atmosphere aligned with company values and departmental guiding principles.
Offer amenities such as water and luggage storage to visitors.
Ensure visitors understand their next steps, whether meeting a staff member, attending an interview, or accessing services.
Maintain the front desk and lobby area to high standards of cleanliness and organization.
Collect feedback from Facilities and Workplace Services Manager monthly to reflect on service excellence.

Office Coordination:

Support internal customers (employees) by keeping all office, wellness, pet, and parent-related supplies stocked and organized.
Serve as the primary conference room coordinator, resolving scheduling conflicts within 24 hours.
Communicate office updates, perks, and event info across all buildings via flyers, Slack, The Hub, etc.
Respond to general office inquiries within 30 minutes and provide follow-up or direction as needed.
Maintain timely, bi-weekly feedback loops and meet operational deadlines.

Facilities Ticketing Support:

Assist with the Facilities Ticketing System by assigning tickets within 90 minutes to appropriate team members.
Ensure timely ticket responses (within 90 minutes of assignment) and close tickets with documented outcomes.
Monitor facility issues and proactively suggest creative solutions to improve employee experience on a monthly basis.

Events & Programs:

Support planning and execution of office holiday celebrations, staff events, and decorations, ensuring timely ordering, setup, and breakdown.
Measure success through monthly feedback and adherence to event timelines.

Food & Beverage Support:

Direct food deliveries based on the Food & Beverage calendar, ensuring proper placement and verification.
Relay kitchen complaints (e.g., low coffee) to Food & Beverage Managers within 10 minutes of receiving them.
Run daily Coffee Metrics Report and update spreadsheets accordingly.
Assist with creating engaging F& B communications using Canva.

Onsite Perks Programs:

Organize employee communications and invitations (e.g., Slack messages) for onsite perks, with advance notice (one week before and day-of reminders).
Track program success via employee participation and manager feedback.

]]>

Prior experience in office administration or reception preferred.

Strong verbal and written communication skills.

High attention to detail and organizational ability.

Ability to manage multiple priorities and deadlines.

Customer-focused mindset with a friendly disposition.

Comfortable with technology for scheduling, communications, and ticketing systems.

Ability to work both independently and collaboratively.

]]>

TalentMatch^®

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We are looking for a proactive and approachable Human Resources Assistant to join our team on a contract basis in Beverly Hills, California. This contract position is around 2–3 months and provides a fantastic opportunity for individuals at the beginning of their HR career to gain hands-on experience in the hospitality industry. Hours are 9-5, onsite Monday through Friday.

Responsibilities:

• Assist employees with resetting passwords in the ADP Workforce Now system and resolving basic account access issues.

• Support administrative operations by filing and maintaining accurate records.

• Digitize documents through scanning to facilitate the transition to paperless systems.

• Enter and update employee information in the HR database with precision.

• Ensure compliance with onboarding processes and assist in gathering necessary documentation.

• Conduct background checks and verify employee credentials as part of hiring procedures.

• Address employee inquiries and provide guidance on HR-related matters.

• Collaborate with team members to maintain a positive and productive work environment.

]]> • Familiarity with HRIS systems, such as Workforce Now, is preferred.
• Strong organizational skills and attention to detail are essential.
• Ability to communicate effectively and professionally with employees and management.
• Bilingual proficiency in Spanish is highly valued.
• Knowledge of onboarding processes and employee relations is beneficial.
• Basic understanding of background checks and compliance regulations.
• Positive attitude and willingness to assist in various HR tasks.]]>

TalentMatch^®

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Responsibilities:
• Compile quarterly statement packages based on client-specific requirements and prepare them for delivery.
• Ensure all packages include necessary documents such as tax notices, employee 1099 and W2 forms, and additional reports.
• Operate and maintain office equipment including mail metering machines, PCs, label printers, and shipping tools.
• Monitor production timelines and adhere to quality standards to ensure timely delivery.
• Organize and track packages to ensure accuracy and efficient processing.
• Collaborate with team members to improve workflow and maintain high service levels.
• Address any issues with equipment or packaging processes promptly to avoid delays.
• Perform regular quality checks on assembled packages to ensure completeness and accuracy.
• Maintain accurate records of processed packages and delivery schedules.
• Assist in troubleshooting and resolving operational challenges during peak periods.]]> • Demonstrated ability to meet production and quality standards within strict timelines.
• Proficiency in operating office equipment such as PCs, label printers, and mail metering machines.
• Familiarity with handling tax notices and employee forms like 1099 and W2.
• Strong organizational skills and attention to detail.
• Ability to work effectively in a fast-paced environment.
• Excellent communication skills for coordinating with team members.
• Prior experience in shipping or packaging processes is preferred.]]>

TalentMatch^®

]]>

Responsibilities:
• Schedule interviews for engineering candidates using tools such as Ashby, ensuring all details are accurately coordinated.
• Facilitate virtual interview stages, managing logistics and communication throughout the process.
• Organize onsite interview logistics, including creating detailed schedules and adhering to established protocols.
• Support candidates in coordinating their travel needs, including issuing travel cards when applicable.
• Serve as the primary coordinator for multiple open positions and actively manage a pipeline of over 150 candidates.
• Handle up to 10 onsite interviews per week, ensuring all logistics are clear and communication is seamless.
• Maintain comprehensive records of candidate interactions, scheduling updates, and travel arrangements.
• Collaborate with recruiters to ensure all standard operating procedures are followed effectively.
• Provide empathetic and thorough support to both candidates and hiring managers throughout the recruitment process.]]> • Minimum of 2-3 years of experience in recruitment coordination, preferably within engineering or technical hiring.

• Ability to manage multiple priorities and roles in a fast-paced environment.

• Strong organizational skills with exceptional attention to detail.

• Proficiency in using interview scheduling tools and applicant tracking systems; experience with Ashby and Rippling is a requirement.

• Excellent communication skills, with the ability to deliver clear instructions and provide empathetic support.

• Proven ability to handle onsite responsibilities and maintain professionalism in a fully onsite role.

• Familiarity with administrative tasks such as managing office supplies and accounts payable is desirable.

• Comfort in working independently while collaborating effectively with team members.

]]>

TalentMatch^®

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

]]>

Responsibilities:
• Input and maintain accurate data across multiple systems and sources.
• Process and organize purchase orders and associated documentation for project management purposes.
• Create, update, and manage large spreadsheets in Microsoft Excel for tracking and reporting.
• Utilize Sage 100 Contractor software to execute administrative tasks and assist project management workflows.
• Provide comprehensive support to the project management team, ensuring operational efficiency.
• Ensure all documentation is completed with precision and meets company standards.
• Communicate effectively with team members and external partners to streamline project operations.
• Balance independent work with collaborative tasks in a fast-paced office environment.
• Perform receptionist duties, such as answering calls and directing inquiries.
• Assist in maintaining familiarity with commercial construction processes and related documentation.]]> • Proficiency with Sage 100 Contractor software is mandatory.
• Advanced knowledge of Microsoft Excel, including working with large data sets.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently as well as collaboratively in a team setting.
• Understanding of commercial construction processes and documentation is highly preferred.
• Excellent written and verbal communication skills.
• Flexibility to adapt to a small-office environment and varied administrative tasks.]]>

TalentMatch^®

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Robert Half is seeking dedicated Customer Service Representative to join a company in Urbandale, Iowa. This position involves assisting members of retired teachers and public employee associations with their dental and vision coverage inquiries. As part of a long-term contract opportunity, you will play a key role in delivering attentive and accurate support to enhance customer satisfaction.

Responsibilities:

• Handle inbound calls from members regarding dental and vision coverage obtained through their associations.

• Process payments and provide detailed rate and plan information.

• Submit updates and changes to members' insurance coverage as requested.

• Direct members to the appropriate carrier for claims-related inquiries.

• Utilize multiple systems and screens efficiently while maintaining accuracy.

• Work collaboratively to ensure a consistent and high-quality customer experience.

If you are looking to continue in your customer service-based career, please apply today! Please call 515.706.4974 or apply through our Robert Half website.

]]> Requirements:

• Previous experience in customer service is required, showcasing professionalism and efficiency.

• Call center experience is preferred.

• Proficient in working with multiple computer systems and screens simultaneously.

• Demonstrated ability to deliver accurate and high-quality work consistently.

• Skilled in using Microsoft Office applications.

• Proven reliability and strong attendance record.

• Ability to maintain a solution-oriented approach in challenging situations.

If you are looking to continue in your customer service-based career, please apply today! Please call 515.706.4974 or apply through our Robert Half website.

]]>

TalentMatch^®

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Are you detail-oriented, organized, and eager to grow your career in supply chain? We are seeking a Supply Management Planner to support the coordination and delivery of purchased parts across multiple locations. This role works closely with both suppliers and internal teams to ensure materials are delivered on time and operations continue running smoothly.

This is a great opportunity for someone who enjoys problem solving, communicating with different teams, and working in a fast-paced environment.

Details:

Fully onsite position in Ankeny, IA

Schedule: Monday – Friday, 7:00 AM – 3:30 PM

Visa sponsorship is not available now or in the future for this role

What You’ll Do

- Coordinate and manage delivery of purchased parts from internal and external suppliers

- Communicate with suppliers and internal teams to track shipments and resolve issues

- Monitor supply activity and maintain accurate records

- Utilize Microsoft Excel and other Microsoft Office tools for daily reporting and tracking

- Support supply chain operations across one or more locations

]]> What We’re Looking For

- Strong communication and organizational skills

- Comfortable working with computers and data entry

- Proficiency in Microsoft Office, especially Excel

- Ability to manage multiple priorities in a fast-paced environment

Preferred

- Bachelor’s degree in Business, Supply Chain, or a related field

- Recent graduates are encouraged to apply

- Experience with SAP is a plus

]]>

TalentMatch^®

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We are looking for an HR Recruiter to join a team in Bryn Mawr, Pennsylvania. This is a Contract position with the potential for transition to a long-term role, offering an exciting opportunity for individuals passionate about talent acquisition and recruitment. The ideal candidate will thrive in a fast-paced environment, handling high-volume recruiting tasks and ensuring a seamless hiring process.

Responsibilities:

• Manage full-cycle recruiting processes, including sourcing, screening, interviewing, and onboarding candidates.

• Conduct intake interviews to evaluate candidates' qualifications and align them with job requirements.

• Handle high-volume recruitment tasks, such as making approximately 100 calls per day.

• Utilize applicant tracking systems to maintain accurate records and streamline the hiring process.

• Collaborate with hiring managers and team members to understand staffing needs and develop recruitment strategies.

• Leverage Microsoft Office Suite for documentation, reporting, and communication.

• Facilitate virtual interviews and ensure all necessary steps are completed efficiently.

• Maintain compliance with company policies and procedures throughout the recruitment process.

• Monitor recruitment metrics and provide regular updates to management.

• Stay informed about industry trends to improve recruitment practices.

]]> • Proficiency in recruitment sourcing techniques to identify top talent.
• Strong ability to conduct interviews and assess candidates effectively.
• Experience with applicant tracking systems and related recruitment software.
• Familiarity with Microsoft Office Suite, including Word, Excel, and Outlook.
• Exceptional communication and organizational skills.
• Ability to manage high-volume tasks and prioritize effectively.
• Willingness to work onsite in Bryn Mawr, Pennsylvania.]]>

TalentMatch^®

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We are looking for a dedicated Sr. Medical Customer Service Representative to join our team in Kailua, Hawaii. The Sr. Medical Customer Service Representative is a contract position, you will provide critical administrative and customer support for our Home Health department, ensuring patients receive seamless care and assistance. This role involves handling various inquiries, processing referrals, and maintaining accurate documentation to enhance operational efficiency.

Responsibilities:

• Respond to incoming calls from members and healthcare providers, offering accurate information regarding medical, dental, vision, and prescription drug claims.

• Document all interactions and maintain detailed records of calls and inquiries.

• Process and review referrals and pre-certification requests, verifying benefits and eligibility.

• Input referral and pre-certification data into the computer system with precision.

• Research and address rejected or erroneous claims, forwarding corrections as necessary.

• Collaborate with the claims department to facilitate smooth claim adjudication.

• Analyze medical records and referral information to support accurate processing.

• Ensure compliance with organizational policies regarding vaccinations and safety standards.

• Perform other administrative duties as assigned to support departmental operations.

• Maintain knowledge of healthcare plans and benefit provisions to assist with member inquiries.

]]> • Minimum of two years of relevant experience in customer service or administrative support is preferred.
• Strong proficiency in handling medical claims, referrals, and benefit-related processes.
• Excellent communication skills to interact effectively with members and healthcare providers.
• Ability to document and manage data accurately using computer systems.
• Familiarity with healthcare plans, medical records, and claims adjudication processes.
• Strong analytical skills to research and resolve claim discrepancies.
• Commitment to adhering to vaccination requirements and organizational safety policies.]]>

TalentMatch^®

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Responsibilities:
• Foster a hospitable and welcoming environment for all employees and visitors.
• Identify and address client needs proactively to enhance workplace experiences.
• Assist the Facilities Manager by taking on additional tasks and responsibilities as required.
• Coordinate daily operations and support tactical planning for the Workplace Management team.
• Manage building work order systems, invoice processing, and maintenance scheduling.
• Monitor office conditions and ensure timely follow-up with stakeholders and team members.
• Oversee vendor activities and ensure seamless coordination of services.
• Maintain and stock kitchen supplies, including snacks, beverages, and utensils, while ensuring cleanliness.
• Administer badge access systems and ensure compliance with organizational guidelines.
• Provide assistance with meeting room reservations and conference setups.]]> • At least 2 years of experience in facility or property administration is required.
• Excellent communication skills and the ability to interact professionally with clients and coworkers.
• Strong time management skills and the ability to handle daily responsibilities effectively.
• Physical ability to lift up to 50 pounds when required.
• Proficiency in Microsoft Office Suites, including Excel, for reporting and operational tasks.
• Familiarity with vendor coordination and project management processes.
• Commitment to following organizational guidelines and maintaining compliance standards.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Honolulu, Hawaii. This role is essential in ensuring the office is prepared for regulatory inspections and maintaining a high standard of organization. The position offers an opportunity to contribute to critical operations while showcasing your organizational and communication skills. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities:

• Welcome and direct inspectors and visitors with courtesy and respect.

• Organize and maintain readily accessible office documentation, including policies, licenses, and logs.

• Ensure the office remains clean and compliant with regulatory standards.

• Act as the primary point of contact for leadership during inspection activities.

• Perform clerical tasks such as scanning documents, answering calls, and handling correspondence.

• Support the team by maintaining accurate records and assisting with administrative duties.

• Collaborate with staff to address any immediate needs during inspections.

• Uphold the integrity and reputation of the organization during interactions with external parties.

]]> • Familiarity with healthcare regulations or compliance processes is highly beneficial.
• Strong communication skills and a detail-oriented approach are essential.
• Exceptional organizational abilities and attention to detail.
• Ability to remain composed and confident during high-pressure situations.
• Proficiency in basic computer applications, such as Google Workspace or similar systems.
• Reliability and punctuality to meet the demands of a fast-paced environment.]]>

TalentMatch^®

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We are looking for a detail-oriented Patient Access Specialist to join our team in Evansville, Indiana. In this long-term contract role, you will play a vital part in ensuring smooth patient registration and access processes while delivering exceptional customer service. The position requires strong communication skills and a commitment to supporting patients with their healthcare needs.

Responsibilities:

• Facilitate accurate patient registration and scheduling appointments in compliance with established protocols.

• Handle inbound and outbound calls to provide information and assistance to patients.

• Verify insurance coverage and document details related to deductibles, copays, and medical billing.

• Assist patients with questions regarding their healthcare coverage and financial responsibilities.

• Perform receptionist duties, including greeting patients and managing clerical tasks.

• Optimize workflow procedures and maintain accurate records in computer systems.

• Support clinical trial operations by managing documentation and labeling processes.

• Ensure adherence to protocols for patient access and registration.

• Collaborate with healthcare teams to enhance patient satisfaction and service delivery.

• Address ad hoc financial inquiries and provide solutions to patient concerns.

]]> • Strong communication skills, both verbal and written.
• Familiarity with insurance verification, billing, and medical coverage processes.
• Proficiency in using computer systems and scheduling software.
• Ability to handle high call volumes in a call center environment with attention to detail.
• Knowledge of healthcare protocols and clinical trial operations.
• Excellent organizational and documentation skills.
• Capability to perform receptionist and clerical duties efficiently.]]>

TalentMatch^®

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We are looking for a dedicated Patient Access Specialist to join our team in Evansville, Indiana. In this long-term contract position, you will play a vital role in ensuring seamless patient registration and access processes while delivering exceptional customer service. This role requires strong organizational skills, attention to detail, and the ability to effectively communicate with patients and healthcare teams.

Responsibilities:

• Facilitate patient registration by gathering and verifying necessary information, including insurance and medical coverage details.

• Provide clear and accurate information to patients regarding their billing, deductibles, copays, and financial options.

• Schedule appointments efficiently and manage inbound and outbound calls to address patient inquiries.

• Assist patients in understanding clinical trial protocols and optimize patient access procedures.

• Perform receptionist duties, including clerical tasks, typing, and documentation, to support daily operations.

• Ensure accurate labeling and documentation in accordance with established protocols and procedures.

• Use computer systems to input and retrieve patient data while maintaining confidentiality and compliance.

• Support call center operations by addressing patient concerns and resolving issues promptly.

• Collaborate with healthcare teams to optimize patient access and streamline processes.

• Conduct ad hoc financial tasks as needed to assist patients with their accounts.

]]> • Strong communication skills with the ability to explain complex information clearly to patients.
• Proficiency in scheduling systems and computer applications used for patient registration.
• Familiarity with insurance policies, deductibles, copays, and billing procedures.
• Ability to perform clerical duties, including typing and documentation, with accuracy and efficiency.
• Knowledge of clinical trial operations and protocols is a plus.
• Detail-oriented and highly organized to manage multiple tasks effectively.
• Ability to work collaboratively with healthcare teams and adapt to a fast-paced environment.]]>

TalentMatch^®

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Responsibilities:
• Manage employee relations by addressing concerns and fostering a supportive workplace culture.
• Oversee the onboarding process to ensure new hires integrate smoothly into the organization.
• Administer employee benefits programs, ensuring accuracy and compliance with policies.
• Maintain and manage HRIS systems to streamline HR operations and data management.
• Assist in the development and implementation of HR policies and procedures.
• Provide guidance and support to managers and employees on HR-related matters.
• Conduct investigations and resolve workplace issues in a fair and timely manner.
• Collaborate with teams to identify and address training and development needs.
• Ensure compliance with labor laws and regulations, maintaining accurate records.
• Participate in strategic HR planning to align with organizational goals.]]> • Strong knowledge of human resources administration and processes.
• Familiarity with onboarding procedures and best practices.
• Expertise in managing employee benefits programs.
• Proficiency with HRIS platforms and systems.
• Solid understanding of labor laws and regulatory compliance.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.]]>

TalentMatch^®

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Responsibilities:
• Organize and maintain digital records for efficient filing and retrieval.
• Assist the executive team and HR group with administrative tasks to streamline processes.
• Schedule and coordinate interviews with candidates and hiring managers.
• Support HR functions such as onboarding, employee relations, and background checks.
• Utilize HR information systems (HRIS) to manage employee data and ensure accuracy.
• Perform general office duties, including managing correspondence and scheduling.
• Use Microsoft Outlook for communication, scheduling, and task management.
• Help ensure compliance with company policies and procedures.
• Provide exceptional customer service to employees and candidates.
• Contribute to the overall efficiency of the HR team through proactive support.]]> • Minimum of 1 year of experience in a similar administrative or HR role.

• Familiarity with HR administration processes, including onboarding and employee relations.

• Experience using HRIS platforms to manage employee data.

• Proficiency in Microsoft Outlook for scheduling and communication.

• Strong organizational skills with attention to detail.

• Ability to manage multiple tasks effectively and prioritize responsibilities.

• Comfortable interacting with people and providing excellent service.

]]>

TalentMatch^®

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available including medical, vision, dental, life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company’s 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. The amount of Choice Time Off (CTO) received varies based on years of service and is pro-rated based on the hours worked per week. A new FTEP employee earns up to 13 days of CTO and up to 10 paid holidays per calendar year. Learn more at roberthalfbenefits.com/Resources.

]]>

The HR Business Partner provides guidance to management and staff in the areas of recruitment, benefit administration, compensation and strategic focuses. Will support HR policy, onboarding and orientation, talent management, performance management, investigations, and HRIS database management.

• Work directly with leaders to achieve goals while in line with policies and procedures

• Talent Management - recruiting, onboarding and offboarding

• Support compliance through investigations, provides day to day guidance on employee issues, leave of absences, etc.

• HRIS database management

]]> 2+ years experience in HRBP role

Strong knowledge of Employee relations and generalist responsibilities such as HR Policy, onboarding and new hire orientation, recruiting, HRIS database management, performance management, compliance

Bachelors Degree required - in Human Resources or other related field

]]>

TalentMatch^®

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Responsibilities:
• Process a variety of financial transactions, including deposits, withdrawals, loan payments, and account transfers.
• Address account inquiries and provide tailored solutions to meet members' financial needs.
• Promote and educate members about credit union products and services to strengthen relationships.
• Ensure compliance with organizational policies and procedures while maintaining accurate transaction records.
• Balance cash drawer daily and quickly resolve any discrepancies.
• Deliver exceptional customer service, creating a welcoming and positive experience for all members.
• Collaborate with team members to support overall branch operations and member satisfaction.
• Travel occasionally to assist other branches when needed.]]> • Proven ability to build and maintain strong relationships with both internal teams and external customers.
• High school diploma or equivalent required.
• Proficiency in answering inbound calls and managing customer inquiries.
• Strong skills in data entry, email correspondence, and scheduling appointments.
• Familiarity with Microsoft Excel and Word for documentation and reporting.
• Experience handling inbound and outbound calls with attention to detail.
• Ability to manage order entry efficiently and accurately.]]>

TalentMatch^®

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Responsibilities:
• Oversee daily office operations to maintain a clean and inviting reception area, ensuring a positive experience for visitors and staff.
• Execute daily opening and closing procedures, including light cleaning and maintaining the overall tidiness of the workspace.
• Manage inventory levels for office supplies and kitchen essentials, ensuring cost-effective procurement and organized storage.
• Coordinate incoming and outgoing mail, including courier services, to ensure timely and accurate delivery.
• Provide administrative support to team members and act as a liaison between offices to facilitate collaboration.
• Prepare and update process documentation to enhance efficiency and support administrative team operations.
• Partner with the technology services team to address office technology needs and coordinate on-site visits.
• Assist in planning and executing company-wide and office-specific events, ensuring all logistical details are handled effectively.
• Serve as the office community service coordinator, supporting local initiatives and promoting organizational values.
• Contribute to various projects and initiatives with a positive and teamwork-focused approach.]]> • Strong proficiency in Google Suite and calendar management.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to maintain office supplies and manage inventory efficiently.
• Experience with receptionist duties and creating a welcoming environment.
• Self-motivated and resourceful with a proactive mindset.
• Comfortable working in a fast-paced, collaborative environment.]]>

TalentMatch^®

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Responsibilities:
• Manage and coordinate customer orders, including pricing, document requests, and inquiries.
• Address and resolve customer complaints promptly to ensure satisfaction.
• Serve as a subject matter expert for designated systems, providing guidance to internal users.
• Build and maintain strong relationships with customers and vendors to enhance competitive positioning.
• Monitor and analyze customer data to ensure accuracy and integrity.
• Assist with medium to complex data-driven projects aimed at improving operational efficiency.
• Provide timely and effective communication to customers regarding order updates and resolutions.
• Collaborate with cross-functional teams to streamline processes and improve customer experiences.
• Ensure compliance with company policies and procedures in all customer interactions.
• Handle customer inquiries with professionalism and a solution-oriented approach.]]> • Minimum of 3 years of experience in customer service

• Proven ability to deliver superior customer service and resolve issues effectively.

• Proficiency in using Windows PC and related software applications.

• Experience with SAP or similar enterprise systems.

• Strong organizational skills with the ability to manage multiple priorities.

• Excellent communication skills, both written and verbal.

• Self-motivated and capable of working independently.

• Analytical mindset with the ability to interpret and manage customer data.

]]>

TalentMatch^®

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We are looking for a detail-oriented and organized Receptionist to join our team in Canonsburg, PA. This role involves providing essential administrative support and ensuring smooth daily operations by managing front desk responsibilities and interacting with clients and visitors. As a Long-term Contract position, this opportunity is ideal for someone who values consistency and enjoys creating a welcoming environment.

Responsibilities:

• Welcome and guide visitors, ensuring they feel comfortable and are directed to the appropriate individual or department.

• Handle incoming and outgoing packages, coordinating deliveries and pickups with couriers.

• Maintain detailed records of visitors and calls, and issue security passes or badges as needed.

• Schedule and oversee the use of boardrooms, including ensuring equipment is ready for meetings.

• Perform general administrative tasks such as typing, filing, photocopying, binding documents, and preparing mailings.

• Answer and manage calls on a multi-line phone system, ensuring prompt and attentive communication.

• Provide assistance with switchboard operations for phone systems handling 1-10 lines.

• Address inbound calls efficiently, offering helpful responses or routing calls to the appropriate parties.

]]> • Familiarity with managing multi-line phone systems and handling switchboard operations.
• Ability to handle inbound calls professionally and direct them appropriately.
• Proficiency in basic administrative tasks such as filing, typing, and photocopying.
• Experience with scheduling and maintaining meeting spaces and equipment.
• Strong attention to detail and ability to maintain accurate visitor and call logs.
• Excellent interpersonal skills and a welcoming demeanor.
• Availability to work part-time and provide coverage when needed.]]>

TalentMatch^®

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Key Responsibilities:

Provide welcoming, front‑line reception and customer service
Set up and reconfigure meeting rooms (tables, chairs, layouts)
Assist with basic AV and equipment setup (training provided)
Coordinate with onsite catering teams and ensure correct room assignments
Communicate clearly with customers via email and in person
Use booking/reservation systems (training provided)

]]> Requirements:

Reception or front‑desk experience preferred
Ability to lift up to 50 lbs
Strong communication and customer service skills
Flexibility for shifts: 7:30–4:00 or 8:30–5:00
No weekends; occasional evening events

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TalentMatch^®

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Robert Half's client in Wellesley MA is looking for a part-time Office Assistant to help their team on an ongoing basis!

Responsibilities include:

- Email/Phone correspondence

- Greeting visitors

- Direct foot traffic

- Sorting mailings

- Event support

- Restocking refreshments

- Other duties as assigned

Start Date: Asap!

Duration: ~6 months (could extend)

Hours: 10 hrs per week (flexible)

Work type: On-site

Pay Rate: $17-$18

**If interested, APPLY now!

]]> Responsibilities include:

- Email/Phone correspondence

- Greeting visitors

- Direct foot traffic

- Sorting mailings

- Event support

- Restocking refreshments

- Other duties as assigned

Start Date: Asap!

Duration: ~6 months (could extend)

Hours: 10 hrs per week (flexible)

Work type: On-site

Pay Rate: $17-$18

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TalentMatch^®

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We are looking for a skilled Millwork Estimator to join our team in Gardena, California. In this contract role, you will play a vital part in managing procurement activities and ensuring the timely acquisition of goods and services to support project operations. This position requires an individual with strong attention to detail, excellent organizational skills, and a proven ability to collaborate effectively with suppliers and project teams.

Responsibilities:

• Analyze architectural blueprints to determine material requirements and procurement needs.

• Prepare accurate and competitive bid proposals using tools such as Bluebeam and On Center.

• Collaborate with contractors to ensure alignment on purchasing goals and project timelines.

• Evaluate suppliers and subcontractor proposals to identify the most cost-effective options.

• Conduct thorough research on materials to ensure quality and compliance with project specifications.

• Oversee budget management related to procurement activities, ensuring financial efficiency.

• Develop and maintain strong relationships with clients to support project success.

• Coordinate timelines and estimates with project teams to ensure seamless execution.

• Monitor purchase orders and ensure timely delivery of materials and services.

• Provide guidance and support to the purchasing department to optimize workflows.

]]> • Strong written and verbal communication skills for effective collaboration.
• Proficiency in Microsoft Office applications.
• Familiarity with Bluebeam and On Center software is preferred.
• Exceptional interpersonal skills to foster positive relationships with stakeholders.
• 1-3 years of experience in millwork or cabinet estimating or drafting.
• Solid understanding of purchasing functions and merchant services.
• Proven ability to manage multiple tasks and deadlines in a fast-paced environment.]]>

TalentMatch^®

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Robert Half is hiring on behalf of our client for a highly organized and proactive Administrative Assistant. The salary range for this position is $31/hr. to $33/hr. Benefits available to contract professionals include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Responsibilities

• Extensive calendar and time management; consistently reviews calendar for changes, continually monitors and handles scheduling conflicts.

• Builds and maintains excellent client relationships; stays on top of relevant client information. This includes interface with internal partners and other senior leaders.

• May coordinate detailed travel reservations and ensures changes or problems are resolved and communicated

• Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner

• May prepare both routine and confidential correspondence and reports

• Proactively monitors the need for follow-up meetings and initiates planning as appropriate

• Compiles and submits accurate expense reports as required

• Addresses miscellaneous tasks as requested or designated by other office leaders

• Demonstrates initiative and planning; capable of anticipating

• Professional appearance and calm demeanor; capable of consistently maintaining a high level of composure, confidentiality; professionalism and job focus

• Strong problem solving, prioritizing, organizational and time management skills

• Ability to work independently with minimal guidance

• Front desk reception; greets visitors, screens incoming calls and handles accordingly

• Coordinate and maintain conference rooms; copy room; and ensures the overall office is maintained

• Sorts and distributes incoming & outgoing mail. Ensures all confidential mail is handled accordingly

• Orders and maintains office supplies and kitchen supplies

• Order office catering and set-up

• Handles and maintains office equipment; copiers, phones, etc

• Updates phone lists; filing; copies; faxes; data entry; and other clerical functions

• Communicates with office of the building and Security on various communication

• Registers guests with security using the office online portal

• Provides support to the Investment Team

• Remotely Assists the Channing Global Team in Florida office as needed

• Remotely Assists the Regional Director in the Atlanta office as needed

• Assists the Office Manager/ Executive Assistant as it relates to the co-CEO’s support; office management; IT management and relations; Client relations; event planning; HR clerical support.

• May assist the Client Service department to build presentation decks.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

]]> · 5 years minimum experience in Administrative Assistant supporting a senior level team with Associates Degree or

· 3 years minimum experience in Administrative Assistant supporting a senior level team with a Bachelor’s Degree

· Previous Finance industry experience preferred

· Excellent Microsoft; Outlook email and calendar skills

· Proficient in Microsoft Office programs

· Excellent organization skills and attention to detail

· Excellent verbal and written communication skills

· Excellent phone skills and internal/external customer service

· Excellent collaboration skills to support working within cross-functional teams.

· Ability to multi-task and work efficiently with a high degree of accuracy

· Demonstrates a sense of urgency with completing tasks

· High-level of professionalism; positive attitude and team-player mentality

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities: • Act as the first point of contact by welcoming and assisting clients, staff, and guests in a friendly and detail oriented manner. • Manage appointment scheduling, confirmations, and follow-ups to ensure smooth client flow. • Handle client check-ins and check-outs, including collecting payments, issuing receipts, and balancing the cash drawer at the end of each shift. • Update client information accurately during check-in or check-out and maintain secure data entry practices. • Distribute and collect client satisfaction surveys to gather feedback. • Collaborate with clinical staff to ensure timely service delivery and address pending client issues. • Perform opening and closing procedures as assigned, ensuring a seamless start and end to each day. • Assist with distributing faxes and other administrative tasks as needed. • Respond effectively to upset or distressed clients, providing warm, empathetic customer service. • Travel to other locations as required, with mileage reimbursement provided.]]> • Strong organizational and data entry skills with attention to detail.
• Ability to schedule appointments and manage time efficiently.
• Excellent communication skills, both verbal and written, for email correspondence and client interactions.
• Familiarity with payment collection and cash handling procedures.
• Proficiency in using scheduling software and maintaining accurate records.
• Ability to work independently and collaboratively in a fast-paced environment.
• Medical or behavioral health background is a plus but not required.]]>

TalentMatch^®

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Our client is looking for a Credentialing Coordinator! The Credentialing Coordinator performs core functions within the credentialing lifecycle, including provider onboarding, credential verification, and maintenance of credentialing records. The Credentialing Coordinator role supports the medical staff services department by ensuring accurate and timely processing of credentialing documentation while maintaining compliance with regulatory standards and organizational policies.

Job Requirements:

Manage credentialing lifecycle processes including initial appointments, reappointments, privileging, and focused professional practice evaluations (FPPE)/proctoring.
Collect required documentation and conduct primary source verification to ensure provider credential files are complete and compliant.
Maintain accurate, organized, and error-free credentialing files, ensuring timely processing and updates.
Support provider onboarding by coordinating computer access, training, orientation, and ID badging.
Maintain working knowledge of medical staff bylaws, rules, regulations, and regulatory agency requirements.
Assist with the maintenance and accuracy of the medical staff credentialing database.
Ensure strict confidentiality regarding all medical staff and credentialing information.
Perform additional duties as assigned.

]]> Education

High School Diploma or GED required
Associate’s or Technical Degree (or equivalent combination of education and experience) preferred

Experience

Minimum 2 years of experience in a Medical Staff Services department or related healthcare administrative setting preferred

Certifications

Hospital Fire and Life Safety (HLFS) certification required

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TalentMatch^®

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Responsibilities:
• Provide administrative support to ensure efficient operation of the office.
• Answer inbound calls and direct them to the appropriate departments or personnel.
• Perform data entry tasks with accuracy and attention to detail.
• Assist with receptionist duties, including greeting visitors and managing correspondence.
• Support the preparation and organization of income tax return documents.
• Maintain and update office files and records as needed.
• Coordinate schedules and meetings to facilitate team operations.
• Handle confidential information with professionalism and care.
• Communicate effectively with team members and clients to address inquiries and resolve issues.]]> • Proficiency in handling inbound calls and managing office communications.
• Strong organizational skills with attention to detail.
• Familiarity with data entry processes and office software.
• Experience in receptionist duties, including greeting clients and managing correspondence.
• Knowledge of income tax return preparation is preferred.
• Ability to handle sensitive information with discretion and professionalism.
• Excellent verbal and written communication skills.]]>

TalentMatch^®

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We are looking for an organized and detail-oriented Administrative Assistant to join a team in Claymont, Delaware. In this role, you will provide essential support in property management operations, assisting with tenant relations, compliance processes, and administrative tasks. This is a long-term contract position that offers the opportunity to contribute to maintaining high standards of occupancy and resident satisfaction.

Responsibilities:

• Process and manage applications, maintain waitlists, and conduct property tours while ensuring compliance with established guidelines.

• Coordinate new resident orientations to provide a seamless onboarding experience.

• Collaborate with the Property Manager to address vacancies, including scheduling unit preparation and overseeing move-ins.

• Deliver timely recertification notices and manage correspondence with residents.

• Build and maintain a proactive pipeline of applicants with relevant experience to ensure smooth unit transitions.

• Support efforts to maintain high occupancy rates by monitoring property performance and assisting with compliance requirements.

• Handle rental payments, process invoices, and address tenant inquiries professionally.

• Maintain accurate records and documentation to uphold regulatory standards.

• Assist with communication and coordination between residents and maintenance teams.

• Provide front desk support, answer inbound calls, and manage administrative office duties.

]]> • Proficiency in data entry and managing documentation processes.
• Strong communication skills, with the ability to handle resident inquiries professionally.
• Experience with compliance procedures and housing regulations is highly desirable.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Familiarity with Section 8 housing processes is a plus.
• Competence in using office software and tools for administrative tasks.
• Business casual attire required for this onsite role.]]>

TalentMatch^®

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We are looking for a skilled Recruiter to join our team in Savannah, Georgia for a logistics and transportation company. This Contract to permanent position offers an opportunity to lead full-cycle recruiting efforts and connect top talent with exciting career opportunities. The ideal candidate will bring expertise in sourcing, applicant tracking systems, and high-volume recruitment.

Responsibilities:

• Manage the entire recruitment process, from sourcing candidates to onboarding new team members.

• Develop and execute effective sourcing strategies to attract individuals with relevant experience for various roles.

• Utilize applicant tracking systems to maintain organized and efficient recruitment workflows.

• Coordinate high-volume hiring initiatives to meet organizational staffing needs.

• Collaborate with hiring managers to understand role requirements and align recruitment strategies.

• Screen resumes and conduct interviews to evaluate candidate backgrounds.

• Build and maintain a pipeline of potential candidates for future staffing needs.

• Ensure compliance with company policies and employment regulations throughout the recruitment process.

• Provide regular updates and reports on recruitment activities and progress.

• Foster strong relationships with candidates and stakeholders to enhance the hiring experience.

]]> • Proficiency with applicant tracking systems, such as Dayforce, and other recruitment tools.
• Demonstrated ability to manage high-volume recruitment processes effectively.
• Strong knowledge of corporate recruiting practices and strategies.
• Excellent interpersonal and communication skills to engage with candidates and stakeholders.
• Ability to analyze recruitment metrics and optimize strategies accordingly.
• Familiarity with employment laws and compliance standards.
• Strong organizational skills and attention to detail to manage multiple priorities.]]>

TalentMatch^®

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Responsibilities:
• Manage daily administrative tasks to ensure smooth office operations.
• Answer incoming phone calls professionally and direct them to the appropriate departments.
• Perform accurate data entry and maintain organized records.
• Handle receptionist duties, including welcoming visitors and managing inquiries.
• Provide support to team members with scheduling, correspondence, and document preparation.
• Coordinate office supplies and ensure all materials are adequately stocked.
• Assist with filing, scanning, and other clerical tasks as needed.
• Collaborate with team members to ensure efficient workflow and task completion.]]> • Strong proficiency in data entry and office software applications.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.
• Skilled in answering inbound calls and managing receptionist duties.
• High level of attention to detail and organizational skills.
• Familiarity with administrative office procedures and practices.
• Strong attention to detail and ability to work as part of a team.]]>

TalentMatch^®

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Responsibilities:
• Conduct high-volume outbound calls to prospective customers to generate leads and close sales.
• Develop and maintain positive relationships with clients, ensuring their needs are understood and addressed.
• Maximize sales opportunities by effectively presenting products and services to potential customers.
• Meet and exceed individual sales targets while contributing to overall team goals.
• Utilize CRM tools to track sales activity, customer interactions, and follow-ups.
• Provide excellent customer service throughout the sales process, ensuring a seamless experience for clients.
• Collaborate with team members to refine sales strategies and share insights.
• Continuously stay updated on industry trends and product knowledge to enhance sales techniques.
• Participate in training sessions and workshops to improve personal and organizational skills.]]> • Strong communication and interpersonal skills to effectively connect with clients.
• Ability to handle high call volumes and manage multiple tasks simultaneously.
• Demonstrated success in meeting or exceeding sales targets.
• Proficiency with CRM software or sales tracking tools.
• Self-motivated and driven to achieve results in a fast-paced environment.
• Excellent problem-solving skills and adaptability to changing situations.
• Knowledge of sales strategies and techniques to maximize revenue.]]>

TalentMatch^®

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This role supports the purchasing and administrative team, focusing on vendor interaction, invoice/purchase order management, and general office duties within a manufacturing/industrial setting. This is not a buying role, but it requires strong administrative skill and professionalism.

Key Responsibilities:

Support Purchasing and Admin teams with data entry, process tracking, and document management.
Communicate professionally with vendors by email and phone, articulating needs and following up as required.
Review, process, and track purchase orders, invoices, and related documentation.
Accurately enter and maintain records in internal systems.
Coordinate with internal teams to ensure timely delivery of materials/services.
Assist with ad-hoc administrative projects as needed.

]]> Qualifications:

Prior experience in an administrative support role, preferably in a manufacturing or industrial environment.
Strong organizational and multitasking skills; able to manage changing priorities.
Excellent verbal and written communication; comfortable interacting with vendors.
Experience with purchase order and invoice processing strongly preferred.
Professional and polished business demeanor.
High energy, self-starter, eager to learn and grow within the company.

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TalentMatch^®

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We are looking for a motivated and detail-oriented Field Investigator to join our team in Riverside, California. This direct hire position offers a unique opportunity to combine office-based responsibilities with travel and field assignments, supporting diverse investigations including civil and insurance-related cases. The ideal candidate will have strong analytical skills, a detail-oriented approach, and the ability to work effectively in fast-paced environments.

Responsibilities:

• Conduct interviews with witnesses and subjects to gather relevant information for investigations.

• Perform thorough canvassing of accident scenes and crime sites to collect evidence.

• Investigate claims related to insurance accidents and injuries, ensuring accuracy and compliance.

• Support legal discovery efforts by assisting individuals with legal paperwork and documentation.

• Identify, collect, and preserve physical evidence crucial to case resolution.

• Conduct stakeouts and surveillance for complex service of process assignments.

• Manage project timelines and ensure all field operations are completed efficiently.

• Perform audits and fieldwork to verify details and maintain accurate records.

• Collaborate with teams to execute special investigations and resolve challenging cases.

• Utilize strong communication and interpersonal skills to build rapport during fieldwork.

]]> • Bachelor's degree in Criminal Justice, Psychology, Communications, or a related area is preferred.
• Strong organizational and project management skills to handle multiple assignments effectively.
• Excellent interpersonal and communication abilities, with attention to detail.
• Ability to travel extensively for field operations and maintain flexibility in work hours.
• Bilingual candidates are highly encouraged to apply.
• Must be located within California and eligible for a Private Investigator license.
• Proficiency in accident investigation, crime scene analysis, and special investigations.]]>

TalentMatch^®

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We are looking for a Learning & Development Consultant to support the creation, coordination, and implementation of enterprise-wide learning initiatives. This role will focus on optimizing the use of Workday as a learning management tool, ensuring alignment with organizational goals. You will collaborate with HR teams, business leaders, and external vendors to deliver impactful and scalable learning solutions. This is a long-term contract position based in West Los Angeles and requires you to go onsite three days a week.

Responsibilities:

• Oversee the administration of Workday Learning, including content management, campaign launches, and system updates.

• Develop strategies to enhance Workday functionality and implement solutions to improve learning measurement and impact.

• Track and analyze engagement metrics for learning platforms such as LinkedIn Learning, providing actionable insights to stakeholders.

• Manage relationships with external learning vendors, coordinating schedules, program logistics, and performance evaluations.

• Organize and ensure seamless delivery of leadership and management training programs across the organization.

• Collaborate with stakeholders to support onboarding initiatives and maintain learning materials for global onboarding programs.

• Facilitate training related to performance management processes, creating supporting documentation such as guides and job aids.

• Provide operational support for learning programs, including scheduling, facilitation, and addressing ad hoc learning requests.

• Promote learning resources through effective internal communication strategies to drive engagement and program adoption.

]]> • Minimum of 5 years of experience in Learning & Development, Talent Development, or HR programs.
• Proven expertise in managing learning management systems, particularly Workday.
• Demonstrated ability to coordinate training programs and manage vendor relationships effectively.
• Strong skills in organizational planning, project management, and stakeholder communication.
• Experience using analytics to track engagement and assess the impact of learning initiatives.
• Familiarity with designing and implementing onboarding and leadership development programs.
• Ability to create clear and concise training materials, including guides and job aids.]]>

TalentMatch^®

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Our client, a well-known entertainment company located in Beverly Hills, is seeking an Executive Assistant to provide comprehensive support to their Marketing Department on a contract to hire basis. In this critical role, you will take charge of high-volume scheduling and calendar management, coordinate cross-functional projects, and assist with meeting and event planning. Additional responsibilities include handling phone support, travel arrangements, expense reporting, and editing and preparing various materials and documents. The department is energetic and deadline-driven, so proven ability to prioritize and multi-task is essential.

The ideal candidate will have previous experience as an executive assistant, strong written communication skills, and proficiency in the Microsoft Office Suite. Standard hours are 9am-5pm with occasional light overtime.

]]> • At least 2 years of executive assistant experience

• Experience coordinating meetings and managing related logistics.

• Strong knowledge of Microsoft Office Suite

• Excellent communication skills, both written and verbal.

• Ability to multitask and prioritize tasks in a fast-paced environment.

• High level of attention to detail and commitment to accuracy.

• Ability to maintain confidentiality at all times and demonstrate a strong focus on detail.

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TalentMatch^®

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Responsibilities:
• Develop and implement operational policies and procedures to enhance organizational efficiency and compliance.
• Manage facilities across multiple locations, ensuring safety, accessibility, and functionality of workspaces.
• Coordinate vendor relationships and oversee procurement of supplies, equipment, and other operational resources.
• Supervise administrative staff, providing guidance, coaching, and establishing clear workflows.
• Organize logistics for staff travel, including international arrangements, and support planning for organizational events.
• Collaborate with the finance team to ensure vendor contracts, expenses, and procurement align with financial policies.
• Maintain accurate records and documentation related to facilities, inventory, and operational activities.
• Monitor and improve day-to-day operations of both physical and virtual workspaces to support staff productivity.
• Ensure shared spaces such as conference rooms and event areas are efficiently managed and utilized.]]> • Familiarity with call center metrics, consumer lending, and consumer banking processes.
• Knowledge of the credit card industry and criticality analysis.
• Strong ability to plan and execute scalable operational processes.
• Excellent organizational skills with the ability to manage multiple priorities.
• Effective communication skills for vendor management and team leadership.
• Proficiency in maintaining detailed records and operational documentation.
• Ability to coordinate logistics for travel and events effectively.]]>

TalentMatch^®

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Responsibilities:
• Greet visitors and ensure they are directed to the appropriate person or department.
• Manage incoming calls efficiently using a multi-line phone system, providing accurate information or redirecting as needed.
• Maintain a clean and detail oriented reception area to create a positive first impression.
• Handle incoming and outgoing mail, packages, and deliveries promptly.
• Assist with scheduling appointments or meetings for staff and management.
• Provide administrative support, including data entry, filing, and other clerical tasks.
• Coordinate with various departments to ensure smooth communication and operations.
• Monitor and maintain office supplies, placing orders when necessary.
• Respond to inquiries with accuracy and courtesy, both in-person and over the phone.]]> • Proficiency in managing multi-line phone systems.
• Strong interpersonal skills with a friendly and detail-oriented demeanor.
• Excellent organizational abilities and attention to detail.
• Effective verbal and written communication skills.
• Ability to multitask and prioritize tasks in a busy environment.
• Familiarity with basic office equipment and software such as Microsoft Office.
• High school diploma or equivalent education.]]>

TalentMatch^®

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We are looking for a detail-oriented Operations Support Specialist I to join our team in Palo Alto, California. In this long-term contract position, you will play a vital role in ensuring smooth and accurate patient registration processes while delivering exceptional customer service. This position requires someone who can manage multiple tasks efficiently, prioritize responsibilities, and maintain professionalism in a fast-paced environment.

ESSENTIAL FUNCTIONS

Maintain and distribute controlled documents to mobile and center locations.

Maintains an inventory of controlled documents, labels and tags, fulfills orders to, and from multiple locations to ensure each location using preprinted materials are using the most current version of each document.

% Time: 10%

Maintains Donor Services Critical Supply Verification process by checking in supplies and verifying shipment number, lot number and expiration dates match what was logged by materials management. Verifies package inserts for updates or revision changes and obtains certificates from manufactures for products that require them.

% Time: 20%

Orders and maintains office supplies and equipment for donor services. Maintaining par levels for all office supplies and distributes them to locations when needed. Obtains special requested supplies and equipment for donor services by obtaining quotes from vendors and working with purchasing to ensure orders arrive quickly and on time to meet the varying needs of the donor services team.

% Time: 10%

Handles preventative maintenance (PM) and equipment repair tasks for donor services. Performs PM tasks on various equipment within donor services, reaches out to vendors and coordinates PM's for more complicated equipment. Handles problem equipment requests from staff members by diagnosing equipment and performing repairs on equipment when able or sending equipment out to vendors for more complicated repairs.

% Time: 20%

Handles bag and kit reporting for donor services by taking incoming problem bag and kit reports from donor services staff and completing vendor requirements to report any defective products to the vendor and our quality and regulatory affairs (QRA) team.

% Time: 10%

Maintains supply and equipment records for the OS department both in paper form when necessary and in digital form by entering information into a software system. Maintains the most current version of package inserts and certificates and obtains digital copies when possible. Recalls records from offsite storage when necessary.

% Time: 10%

Assists other Operations Support Specialists with projects and tasks as assigned.

% Time: 20%

]]> Required Knowledge, Skills, and Abilities:

* Knowledge of general practices, program, and/or administrative specialty.

* Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.

* Knowledge of English grammar, spelling, and punctuation.

* Familiarity and understanding of project management principles and practices.

* Ability to take initiative and independently plan, organize, coordinate, and perform work and projects in various situations where numerous and diverse demands are involved.

* Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.

* Ability to make independent decisions and exercise sound judgment.

* Ability to compile, write, and present reports related to program or administrative specialty.

* Ability to communicate effectively, both orally and in writing.

* Ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

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TalentMatch^®

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We are looking for a detail oriented Patient Access Specialist to join our team in North Vernon, Indiana. In this role, you will play a key part in ensuring smooth patient registration processes, providing exceptional customer service, and handling administrative tasks efficiently. This is a long-term contract position with opportunities to make a meaningful impact within a healthcare setting.

Hours: Monday - Friday 3:30p to 11:30p + rotating weekends

Key Responsibilities:

Greet and register patients with professionalism and empathy, ensuring a positive first impression.
Obtain, validate, and update patient demographic and insurance information, maintaining accurate records.
Schedule, reschedule, and coordinate patient appointments across multiple providers and service lines.
Verify insurance benefits; collect and process co-pays, deductibles, and prior authorizations as needed.
Manage intake forms, admissions, and referrals with attention to detail and regulatory compliance.
Respond to patient inquiries; resolve access or billing issues with efficiency and tact.
Collaborate with clinical and non-clinical teams to ensure seamless patient flow and service.

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Prior experience in patient access, medical front desk, admissions, scheduling, or a related non-clinical healthcare role strongly preferred.

Familiarity with Epic, scheduling software, or electronic records management systems is a strong plus.

Excellent organizational, communication, and customer service skills.

Ability to work in a fast-paced, multitasking environment while maintaining accuracy and compassion.

Demonstrated commitment to patient privacy and confidentiality.

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TalentMatch^®

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We are looking for a dedicated Weekend 3rd shift Spanish Bilingual Customer Service Representative to join our team in Indianapolis, Indiana. This Contract-to-permanent position offers an excellent opportunity to engage with customers, resolve inquiries, and provide detailed information about products and services. Ideal candidates will thrive in a fast-paced call center environment and demonstrate strong communication and problem-solving skills.

Hours for this position will be 10:00 PM - 9:00AM EST. Sun, Mon, Tue, Sat.

Responsibilities:

• Open and manage trouble tickets to address specific customer issues effectively.

• Clearly explain product options, associated charges, and promotions to customers.

• Navigate customer service systems and tools efficiently to deliver timely assistance.

• Resolve routine problems using established procedures and seek guidance for complex issues.

• Maintain high-quality performance standards and meet call center metrics.

• Promote self-service tools such as organizational applications and web resources.

• Provide accurate quotes for rates and encourage customers to consider prepay options.

• Inform customers about new or upgraded products and services.

• Conduct additional tasks and responsibilities as assigned to support team objectives.

]]> • Bilingual in Spanish

• Able to work 10:00 PM - 9:00AM EST. Sun, Mon, Tue, Sat.

• Proficiency in data entry, research, and email correspondence.

• Ability to provide accurate customer quotes and product information.

• Strong communication skills, including fluency in Spanish.

• Familiarity with navigating customer service systems and tools.

• Demonstrated ability to meet performance metrics and quality standards.

• Problem-solving skills with the ability to follow established procedures.

• Capability to promote self-service tools and explain product options effectively.

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TalentMatch^®

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Responsibilities:
• Manage day-to-day administrative tasks related to property management, including maintaining accurate records and documentation.
• Assist with leasing activities by coordinating agreements, reviewing terms, and ensuring compliance with policies.
• Utilize Yardi software to input, update, and track property-related data efficiently.
• Organize and maintain both physical and electronic files, ensuring accessibility and security of important documents.
• Support property managers in handling tenant inquiries, requests, and correspondence.
• Oversee e-filing processes to ensure timely and accurate submissions.
• Coordinate property inspections and prepare detailed reports for management review.
• Facilitate communication with vendors and contractors to streamline property maintenance and repairs.
• Handle numeric data entry tasks related to property accounts and transactions.
• Prepare and manage file boxes for archiving purposes, ensuring proper labeling and storage.]]> • Proficiency in using Yardi software for property management tasks.
• Strong organizational skills with the ability to manage multiple responsibilities effectively.
• Experience with both residential and commercial property management is preferred.
• Familiarity with e-filing and maintaining computer-based records.
• High attention to detail, especially when handling data entry and documentation.
• Excellent communication skills for interacting with tenants, vendors, and team members.
• Ability to handle physical file boxes and maintain an organized filing system.]]>

TalentMatch^®

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Our client is looking for a motivated and detail-oriented Assistant Project Manager to join their team in Lansing, Illinois. This role involves overseeing various aspects of project execution, ensuring operations run smoothly, and maintaining effective communication with both internal teams and customers. The ideal candidate will possess strong organizational skills and a commitment to delivering high-quality results in a fast-paced industrial environment. CONSTRUCTION ASSISTANT PROJECT MANAGER EXPERIENCE REQUIRED.

Responsibilities:

• Coordinate schedules for field staff to guarantee projects are completed on time.

• Prepare and review proposals for upcoming projects, ensuring accuracy and completeness.

• Respond promptly to customer inquiries and concerns, fostering high levels of satisfaction.

• Monitor inventory levels and order necessary materials to support project needs.

• Handle billing processes, including pricing and work order management.

• Analyze field employees’ reports, logs, account data, photos, and routes for accuracy.

• Communicate effectively with installers, customers, and the general public to address issues or provide guidance.

• Inspect completed work and review daily meter tickets to ensure quality standards are met.

• Approve time-off requests for payroll purposes and ensure proper documentation.

• Promote safety compliance and enforce adherence to company policies and regulations.

Position Details:

Hours: 7:00AM-3:30PM

$65,000-$90,000 (no bonus)

100% premium covered for health and dental for employee and family

No 401K, No vision insurance

100% on-site (90% in-office, 10% on the job site)

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

]]> • Strong knowledge of budget processes and cost control practices.
• Experience in construction project management or related industrial fields.
• Excellent customer service skills with the ability to resolve issues effectively.
• Ability to prepare detailed proposals and manage deliverables.
• Familiarity with order management systems and inventory control.
• Competence in reviewing time cards and other payroll-related documents.
• Effective communication skills to collaborate with team members and stakeholders.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Use scanning equipment to digitize a variety of documents with speed and accuracy.
• Review scanned images to ensure they meet quality standards, including clarity and completeness.
• Organize and label digital files systematically for easy retrieval and reference.
• Safeguard sensitive information by adhering to confidentiality protocols.
• Work collaboratively with team members to achieve scanning and organizational goals.
• Assist with general office tasks such as filing, scheduling appointments, and managing correspondence.
• Utilize tools like Microsoft Word, Excel, and Outlook to support administrative functions.
• Coordinate shipping and delivery processes to ensure timely distribution of materials.
• Provide excellent customer service by addressing inquiries and resolving minor issues.
• Maintain an organized workspace to support efficiency and productivity.]]> • Experience with document scanning equipment and related software.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent attention to detail and commitment to accuracy in all tasks.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Familiarity with scheduling appointments and coordinating shipping or delivery processes.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Prior experience in customer service or office administration is highly desirable.]]>

TalentMatch^®

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Responsibilities:
• Coordinate inbound and outbound calls to schedule patient appointments and provide answers to pre-visit inquiries, including billing-related questions.
• Verify insurance details and complete necessary documentation to ensure timely delivery of hearing aids and other medical supplies.
• Manage patient accounts with confidentiality and adhere to high standards and regulatory requirements.
• Execute appointment reminders and confirmations while maintaining timely and courteous interactions with patients.
• Discuss service costs, insurance coverage, and payment options with patients, and schedule follow-up or outpatient appointments when needed.
• Support the practice’s quality assurance goals and wellness initiatives by seeking patient referrals during interactions.
• Foster a collaborative work environment by demonstrating attention to detail and respect toward patients and team members.
• Build and maintain relationships with service providers, manage inventory, and communicate effectively with vendors.
• Participate in ongoing training and development through regular conference calls and educational sessions to enhance skills and knowledge.]]> • A minimum of two years of experience in a front office, sales, retail, call center, or customer service role.
• Proficiency in Microsoft Excel and Word is essential.
• Familiarity with insurance billing processes and medical reimbursement workflows.
• Strong skills in patient scheduling, medical front office duties, and receptionist responsibilities.
• Knowledge of patient check-in procedures and basic medical terminology.
• Excellent communication and organizational abilities.
• Ability to work effectively in a team-oriented environment.]]>

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Responsibilities:
• Conduct regular inspections of the office to identify and address facility-related issues, such as lighting, temperature, and cleanliness.
• Coordinate with external vendors for cleaning services, repairs, and scheduled maintenance tasks.
• Monitor and manage office supply inventory, placing orders to ensure adequate stock levels.
• Prepare meeting rooms by arranging furniture, setting up AV equipment, and providing refreshments as needed.
• Assist with office relocations and workspace adjustments, including logistics and vendor coordination.
• Ensure adherence to health, safety, and security procedures throughout the facility.
• Handle incoming and outgoing mail and deliveries, ensuring timely distribution.
• Provide support for special projects, office events, and reconfiguration efforts as required.
• Maintain accurate facility records, including vendor contracts and maintenance logs.]]> • Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal abilities to collaborate with team members and external vendors.
• Ability to work independently and demonstrate problem-solving skills.
• Proficiency in Microsoft Office Suite; familiarity with facilities management systems is a plus.
• Knowledge of electrical systems, light repairs, and HVAC maintenance is advantageous.
• Understanding of OSHA standards and safety procedures.
• Experience coordinating vendors and managing maintenance schedules.]]>

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Responsibilities:
• Coordinate and prepare meeting agendas in collaboration with relevant stakeholders.
• Set up and manage Zoom meetings, ensuring smooth virtual sessions.
• Record and maintain accurate meeting minutes for future reference.
• Provide general administrative support, including answering inbound calls and managing correspondence.
• Organize and maintain records, ensuring data is accurate and up-to-date.
• Assist in scheduling and coordinating meetings with internal and external participants.
• Perform data entry tasks with a high level of accuracy.
• Support office operations by ensuring all administrative tasks are completed promptly.
• Communicate effectively with team members, clients, and external stakeholders to facilitate seamless operations.]]> • Proficiency in setting up and managing virtual meetings using Zoom.
• Strong organizational skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Familiarity with preparing meeting agendas and recording detailed minutes.
• Basic data entry skills with attention to detail.
• Ability to manage inbound calls and provide attentive assistance.
• Knowledge of municipal operations or similar environments is a plus but not required.]]>

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Are you passionate about providing exceptional support to patients and streamlining healthcare operations? We invite you to apply for the Patient Access Specialist role—one of the most in-demand non-clinical healthcare positions in the United States. Join a collaborative and dynamic environment where your attention to detail and customer-first mindset will truly make a difference.

Hours for the position: 6am - 6:30pm CST (3 12 hour shifts per week including weekends and holidays)

Responsibilities for the position include the following:

Serve as the first point of contact, interacting with patients both over the phone and in person.
Manage a high volume of incoming calls, schedule appointments, and coordinate procedures across hospitals and outpatient centers.
Collect and enter patient demographic, billing, and insurance information with accuracy.
Address patient questions, provide education on procedures and financial responsibility, and update relevant staff on patient status.
Communicate and collaborate effectively with medical staff, clinical departments, and ancillary teams to optimize scheduling and patient flow.
Multitask across various technology systems to complete administrative functions.
Perform additional duties and projects as assigned.

]]>

High school diploma or GED.

Minimum of one year of call center experience.

Strong attention to detail and demonstrated customer service skills.

Ability to multitask and operate efficiently while using several computer systems simultaneously.

Proven capability to manage a large volume of phone calls in a fast-paced environment.

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Responsibilities:
• Conduct outbound calls to generate leads and identify potential customers.
• Provide exceptional customer service while handling inquiries and resolving complaints.
• Utilize CRM software to manage and track sales activities effectively.
• Assist in closing sales processes by preparing necessary documentation and coordinating follow-ups.
• Collaborate with the sales team to develop strategies aimed at achieving revenue targets.
• Maintain accurate records of cash activities and transactions.
• Support C-suite executives with sales-related administrative tasks.
• Create reports and presentations using Microsoft Office tools to support sales initiatives.
• Monitor and analyze customer feedback to improve service delivery.
• Participate in training sessions to enhance skills and adapt to evolving business needs.]]> • Strong proficiency in CRM tools and Microsoft Office Suite (Excel, Word, Outlook).
• Ability to think critically and make quick decisions in a dynamic setting.
• Excellent communication skills, both verbal and written.
• Demonstrated ability to handle complaints and resolve issues effectively.
• Familiarity with cash activity processes and sales closing procedures.
• Proven track record of working with C-suite executives or high-level stakeholders.
• Comfortable working in a structured schedule, including weekends as needed.]]>

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Responsibilities:
• Accurately input and update information into databases and spreadsheets.
• Perform data verification to ensure accuracy and completeness of entries.
• Utilize Microsoft Office tools to organize and manage data effectively.
• Collaborate with team members to maintain up-to-date records and support administrative processes.
• Respond to customer inquiries and provide assistance in a detail-oriented manner.
• Leverage Salesforce or other CRM systems to streamline data management workflows.
• Maintain confidentiality and security of sensitive information.
• Prioritize tasks and meet deadlines in a dynamic work environment.
• Assist with general office duties and provide exceptional customer service.
• Contribute to process improvements to enhance data entry accuracy and efficiency.]]> • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with Salesforce or other CRM platforms is advantageous.
• Strong attention to detail and organizational skills.
• Ability to communicate effectively both verbally and in writing.
• Bilingual proficiency in Spanish is a plus.
• Capable of working independently and collaboratively in a remote setting.
• Typing speed and accuracy to meet data entry requirements.]]>

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Responsibilities:
• Establish and maintain strong partnerships with universities to support recruitment initiatives.
• Coordinate academic engagements and events as outlined in the annual engagement calendar.
• Source candidates through colleges, universities, job boards, social media platforms, and relevant networks.
• Review resumes and applications to identify the best candidates for available roles.
• Develop and implement effective campus recruitment strategies tailored to organizational needs.
• Build a pipeline of potential candidates through proactive networking and relationship management.
• Provide post-offer support and engagement to new hires, ensuring a positive onboarding experience.
• Communicate effectively with internal stakeholders, students, and university career services to align recruitment goals.
• Participate in job fairs and campus events to promote the organization and attract top talent.
• Ensure compliance with HIPAA regulations and other relevant policies during recruitment and onboarding processes.]]> • Familiarity with HRIS (Human Resources Information Systems) and onboarding processes.
• Strong knowledge of HIPAA regulations and their application in HR practices.
• Excellent communication and interpersonal skills to manage relationships with diverse stakeholders.
• Ability to organize and execute recruitment events, including job fairs and campus engagements.
• Proactive approach to sourcing candidates and building talent pipelines.
• Detail-oriented mindset with the ability to handle multiple tasks and deadlines.
• Knowledge of current trends and best practices in campus recruiting.]]>

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Robert Half is partnering with a well-respected Quad Cities company to find a Receptionist for temporary coverage. This role is a great fit for someone who enjoys working with people, staying organized, and helping keep the front office running smoothly.

What You’ll Do:

Greet visitors and direct them to the appropriate person or department

Answer and route incoming phone calls

Manage incoming and outgoing mail

Assist with basic administrative tasks such as filing, scanning, and data entry

Maintain a professional and welcoming front desk environment

If you enjoy being the first point of contact in an office environment, we’d love to connect with you. Apply today or give our team a call at (563) 359-7535.

]]> What We’re Looking For:

Previous receptionist, customer service, or office support experience preferred

Comfortable answering phones and interacting with visitors

Strong communication and organizational skills

Basic computer skills (Microsoft Office experience helpful)

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We are looking for an experienced Specialty Recruiter Intermediate to join our client's team on a contract basis in Columbus, Ohio. In this role, you will play a key part in managing recruitment processes, ensuring the successful hiring of top talent, and maintaining strong relationships with hiring managers. This is an excellent opportunity to contribute your expertise in recruitment and hiring strategies within a dynamic work environment.

Responsibilities:

• Oversee and manage the full-cycle recruitment process, including sourcing, screening, and interviewing candidates.

• Collaborate with hiring managers to identify staffing needs and develop effective recruitment strategies.

• Conduct thorough reviews of candidate applications and ensure compliance with hiring standards.

• Coordinate and schedule interviews while providing timely updates to candidates and internal stakeholders.

• Implement best practices for enhancing hiring processes and improving candidate experiences.

• Maintain accurate records and documentation of recruitment activities in line with company policies.

• Build strong relationships with internal teams to align recruitment efforts with organizational goals.

• Monitor recruitment metrics and provide insightful reports to leadership for decision-making.

• Stay updated on industry trends and recommend innovative approaches to attract top talent.

• Ensure adherence to all legal and organizational guidelines during the hiring process.

]]> • Strong knowledge of hiring processes and recruitment strategies.
• Excellent communication and interpersonal skills for engaging with candidates and stakeholders.
• Ability to manage multiple priorities and work efficiently under deadlines.
• Proficiency in applicant tracking systems (ATS) and recruitment tools.
• Keen attention to detail and ability to conduct thorough reviews of applications.
• Familiarity with employment laws and compliance regulations.
• Demonstrated ability to adapt to changing business needs and priorities.]]>

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Responsibilities:
• Evaluate and monitor customer service calls to ensure compliance, accuracy, and exceptional customer experiences.
• Provide timely feedback and coaching to improve team performance in sales and service.
• Develop and facilitate dynamic training programs, workshops, and interactive role-playing sessions.
• Partner with leadership to identify key training areas and implement improvement strategies.
• Analyze performance metrics and trends, delivering actionable insights to management.
• Cultivate a positive team environment that encourages growth and motivation.
• Ensure adherence to organizational standards and customer service best practices.
• Stay updated on industry trends and apply them to enhance training processes.
• Collaborate with cross-functional teams to optimize customer service operations.]]> • Proficiency in facilitating engaging presentations and workshops.
• Strong communication and interpersonal skills with the ability to inspire teams.
• Organized and adaptable, with a data-driven approach to performance improvement.
• Familiarity with customer service tools such as Windows PC and TRICARE systems.
• Demonstrated ability to deliver superior customer service in a call center environment.
• Experience in consumer lending, financial services, or related industries is a plus.
• Passion for continuous improvement and fostering team success.]]>

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Responsibilities:
• Provide assistance to customers on the housing waitlist or those seeking to apply, ensuring all inquiries are handled promptly and professionally.
• Collect, manage, and organize physical documents from customers while maintaining accurate records.
• Update and maintain the company database with customer information and application details.
• Scan and file documents efficiently to ensure easy access and secure storage.
• Perform various clerical and administrative tasks to support the team’s operations.
• Answer inbound calls from customers and respond to inquiries with clarity and professionalism.
• Make outbound calls when necessary to follow up on customer requests or document submissions.
• Ensure high levels of customer satisfaction by addressing concerns and resolving issues effectively.
• Collaborate with other team members to improve processes and enhance service quality.
• Uphold confidentiality and accuracy in all customer interactions and data handling.]]> • Strong ability to manage inbound and outbound calls with professionalism and efficiency.
• Proficiency in data entry and maintaining accurate records.
• Familiarity with document scanning, filing, and administrative tasks.
• Excellent communication skills, both verbal and written, to interact effectively with customers.
• High level of attention to detail and ability to handle sensitive information with discretion.
• Ability to work collaboratively in a team-oriented environment.
• Organizational skills to manage multiple responsibilities and prioritize tasks effectively.]]>

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Responsibilities:
• Develop and manage comprehensive guest lists tailored for each event.
• Distribute invitations, track RSVPs, and ensure all necessary documents such as visitor forms, NDAs, and agendas are collected.
• Organize all logistical aspects of events, including room setup, signage preparation, printed materials, and facility readiness.
• Welcome guests, support tours, and provide assistance to team members during event days.
• Coordinate tours for various groups, including nonprofits, corporate partners, and community organizations.
• Input or validate lead information in Salesforce and assign leads to the appropriate sales team members.
• Document event details, including visitor information, notes, and actionable follow-ups.
• Maintain a detailed event calendar and checklist system to ensure effective planning.
• Offer attendee support or moderate webinars when required.
• Assist in creating materials, presentations, or slides to support event objectives.]]> • Familiarity with tools such as HubSpot and Salesforce for event-related data management.
• Strong organizational skills and attention to detail, ensuring every aspect of event coordination runs smoothly.
• Ability to manage multiple projects simultaneously while adhering to deadlines.
• Effective communication and interpersonal skills to interact with guests, team members, and stakeholders.
• Prior experience coordinating tours or managing visitor logistics is preferred.
• Capability to document event outcomes and track actionable follow-ups efficiently.
• Proficiency in creating presentations or event materials as needed.]]>

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Support Associate

Hours: Monday–Friday, 9am–5pm

A long-standing Rock Island company is looking for a reliable and energetic Support Associate to join their team. This role is ideal for someone who likes a mix of customer interaction, office tasks, and light physical work throughout the day. If you enjoy staying busy and being cross-trained in several areas, this could be a great fit.

Interested? Call our team at (563) 359‑7535.

What You’ll Do

Serve as the first point of contact for walk‑in customers
Manage incoming calls, especially during peak seasonal periods
Process payments and enter transactions into internal systems
Assist with organizing paperwork, labeling files, and maintaining records
Reach out to customers with updates, reminders, and scheduling details
Create order documentation, including work orders and invoices
Help tidy and restock products to maintain an orderly workspace

Top Performers in This Role Tend to:

Be proactive and jump in wherever they’re needed
Stay occupied by organizing or cleaning even when it’s slower
Build relationships with returning customers
Maintain a positive, focused attitude throughout the day
Show consistent attendance and support the team during busy stretches

]]> What You Bring

Excellent accuracy and attention to detail
Comfortable navigating Excel and Word
Ability to lift and move up to 50 lbs when needed
Professional, friendly customer service skills — in person and over the phone
Dependable follow‑through and ability to complete tasks fully
Clear communication and willingness to ask questions to stay aligned

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We are looking for a driven and meticulous Operations Specialist to oversee the daily functions of a mentoring program in Kansas City, Missouri. This long-term contract role requires a proactive individual with strong organizational skills and excellent written and verbal communication abilities to prepare high-quality documents and presentations. The ideal candidate will thrive in a fast-paced environment, collaborate effectively with diverse stakeholders, and contribute to continuous program growth and improvement.

SATURDAY'S ARE REQUIRED!! You will have Sunday and one additional weekday off.

Responsibilities:

• Plan and coordinate weekly mentoring sessions, ensuring engaging and impactful activities for participants.

• Develop innovative educational programs and implement strategies to enhance participant engagement.

• Track and manage data on mentees, including attendance, academic achievements, individual goals, and program progress.

• Schedule and conduct one-on-one meetings with mentees and their parents or guardians to establish and review annual action plans.

• Collaborate with community partners to create opportunities in education, trades, and career development for participants.

• Lead projects aimed at expanding the mentoring program and document progress to share with stakeholders.

• Organize logistics for program events, including seminars, field trips, meetings, and other activities.

• Coordinate meal services in partnership with community groups for weekly mentoring sessions.

• Mentor and provide support to entry-level staff, fostering their growth and development.

• Assist leadership with additional tasks and projects as needed.

]]> • Strong ability to manage client relationships and communicate effectively with diverse groups.
• Expertise in developing and implementing innovative strategies to achieve program objectives.
• Proficiency in tracking and analyzing program data to inform decision-making.
• Familiarity with building partnerships within educational institutions, trades, or career-focused organizations.
• Excellent organizational and time-management skills to handle multiple responsibilities simultaneously.
• Ability to adapt and thrive in a fast-paced, high-growth environment.
• Confidence and self-motivation to drive projects to completion with discipline and quality.]]>

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Responsibilities:
• Provide superior customer service by addressing inquiries and resolving complaints with professionalism and efficiency.
• Handle inbound calls in a high-volume call center setting while ensuring customer satisfaction.
• Operate multi-line phone systems to manage and prioritize incoming calls effectively.
• Perform accurate data entry to document customer interactions and maintain records.
• Collaborate with team members to ensure seamless communication and service delivery.
• Utilize Windows PC systems to access and update customer information.
• Maintain a thorough understanding of company policies to provide consistent and accurate information.
• Identify and escalate unresolved issues to appropriate departments for further assistance.
• Monitor call center operations and contribute to process improvement initiatives.
• Uphold a positive and helpful attitude while managing challenging situations with customers.]]> • Proven ability to deliver exceptional customer service and resolve complaints effectively.
• Proficiency in operating multi-line phone systems and managing inbound calls.
• Strong data entry skills with attention to detail and accuracy.
• Familiarity with Windows PC systems and related software.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team-oriented environment.
• Strong problem-solving skills and adaptability in handling various customer scenarios.]]>

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We are looking for a dedicated Administrative Assistant to join our team in a local office setting. As the first point of contact for visitors and employees, you will play a vital role in maintaining a detail-oriented and welcoming office environment. This is a long-term Administrative Assistant contract position that requires strong organizational and communication skills to support daily operations efficiently.

What you get to do every single day:

• Welcome and assist visitors at the front desk, ensuring a positive first impression.

• Utilize Microsoft Office Suite to create and manage documentation in line with company standards.

• Monitor and replenish office, kitchen, and protective equipment supplies to maintain stock levels.

• Distribute company assets such as access cards and onboarding kits, and manage reissuance as needed.

• Schedule and prepare conference rooms for meetings, ensuring spaces are ready for use.

• Collaborate with building security to oversee visitor access and respond to entry requests.

• Submit and track facility work orders, coordinating with external vendors for maintenance needs.

• Address employee IT and general support inquiries, facilitating communication with the IT team.

• Uphold office safety and cleanliness standards across all physical areas.

]]> Other requirements for the Administrative Assistant position include and are not limited to:

• Previous experience in administrative, office coordination, or facilities support roles.

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

• Exceptional organizational skills with the ability to prioritize tasks effectively.

• Strong verbal and written communication skills paired with a detail-oriented approach.

• Knowledge of workplace safety and health practices.

• Detail-oriented with a proactive approach to problem-solving.

• Experience managing inventory and coordinating with external vendors is a plus.

Interested candidates should reach out to Christopher Verona at 215.568.4580 and reference JO# 03720-0013401017

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Responsibilities:
• Process incoming mail, including complaint and appeal documents, to ensure proper workflow tracking and timely handling.
• Review and code documents in workflow management systems for accurate forwarding and processing.
• Prepare and manage outgoing correspondence, ensuring timely communication of complaint resolutions.
• Serve as a liaison with regulated entities, maintaining records, sending updates, and following up on pending responses.
• Identify and resolve workflow errors to maintain operational efficiency.
• Communicate with consumers and healthcare providers to request additional information for file processing.
• Perform various clerical tasks to support overall administrative functions.]]> • Strong skills in handling inbound calls and managing correspondence effectively.
• Familiarity with data entry practices and maintaining accurate records.
• Ability to perform receptionist duties, including managing inquiries and directing calls.
• Knowledge of workflow systems and processes to ensure smooth operations.
• Excellent communication skills for interacting with external entities and internal teams.
• Detail-oriented approach to managing documentation and resolving issues.]]>

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We are looking for a dedicated Administrative Assistant to join a non-profit organization in Indianapolis, Indiana. This long-term contract position offers the opportunity to make a meaningful impact by supporting families and enhancing program collaboration. The ideal candidate will possess strong organizational skills and a passion for helping others thrive in a supportive environment. ***Must be fluent in Spanish***

Responsibilities:

• Facilitate family engagement activities to create positive environments that support child development.

• Assist families in identifying and achieving their self-determined goals and needs.

• Coordinate services and maintain attendance records to ensure program efficiency.

• Foster relationships and collaboration among families and within the program.

• Manage recruitment, eligibility, selection, and enrollment processes.

• Maintain accurate and timely documentation and reporting of program activities.

• Respond to inquiries and provide assistance through inbound calls.

• Perform administrative office tasks, including data entry and record management.

• Collaborate with team members to support program enhancements and community outreach.

• Utilize problem-solving skills to address family needs and challenges effectively.

]]> • Must speak Spanish fluently!

• Minimum of two years of experience in case management, with a proven track record.

• Strong verbal and written communication skills, with bilingual proficiency preferred.

• Valid driver's license is required.

• Skilled in administrative tasks, including data entry and managing office operations.

• Ability to engage effectively with families and build positive relationships.

• Exceptional organizational skills to handle multiple responsibilities efficiently.

• Demonstrated empathy and compassion for supporting children and families.

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Responsibilities:
• Manage the closing of bills of lading and ensure all necessary shipping documents are printed and prepared.
• Provide loading documentation to the warehouse team for efficient operations.
• Oversee export clearance processes and send pre-advises or J2J updates as required.
• Communicate effectively with the customer service team to address any discrepancies in freight documents or cargo receipt.
• Maintain timely updates of shipment milestones and notify customers of any exceptions or status changes.
• Support daily import/export operations by meeting customer-specific requirements.
• Ensure all files contain complete and properly sequenced documentation for accurate recordkeeping.
• Process payable and receivable documents accurately and within established deadlines.
• Trace shipments through transit points and provide status updates to the customer service team.
• Uphold high standards of data accuracy and integrity by processing shipments meticulously.]]> • Strong skills in billing functions and customs processes.
• Effective communication abilities to liaise with internal teams and external customers.
• Previous experience in customer service within the logistics industry.
• Familiarity with tracing shipments and managing freight documentation.
• Attention to detail and a commitment to maintaining data accuracy.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Knowledge of export clearance procedures and milestone tracking.]]>

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We are looking for a dedicated Call Center Specialist to join a non-profit organization in Charlotte, North Carolina. This is a long-term contract opportunity where you will play a key role in supporting families with registration processes and inquiries. The position requires excellent customer service skills, flexibility, and the ability to manage high call volumes efficiently. The hours will be part‑time: Monday–Friday from 6:00–8:00 PM, and Saturday from 8:00–10:00 AM.

Responsibilities:

• Assist families with student registration processes, including answering inquiries and providing guidance.

• Respond to a high volume of inbound calls during peak times, ensuring timely and accurate service.

• Deliver bilingual support to cater to diverse families and community needs.

• Handle escalated calls and resolve issues with a solutions-oriented approach.

• Maintain detailed records of customer interactions and registration information using organizational tools.

• Monitor call patterns and help identify trends to improve responsiveness and efficiency.

• Collaborate with internal teams to address complex queries and provide seamless service.

• Provide support during after-hours when required, ensuring consistent availability for callers.

• Uphold professionalism when dealing with irate customers and work toward satisfactory resolutions.

• Support organizational efforts in tracking and improving customer service metrics.

]]> • Availability to work part‑time hours as mentioned above

• Proven experience in a call center environment, preferably handling inbound calls

• Strong customer service skills with the ability to resolve issues professionally

• Familiarity with registration forms and processes is highly desirable

• Ability to manage high call volumes efficiently while maintaining quality service

• Proficiency in customer service software and basic office tools

• Bilingual capabilities to support diverse callers effectively

• Excellent verbal and written communication skills

• Flexibility to work varying hours, including after‑hours and weekends, as needed

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We are looking for a skilled Medical Receptionist to join our healthcare team near Sparta, New Jersey. This position offers the opportunity to work in a fast-paced, detail-oriented environment within the healthcare industry. As part of a long-term contract role, you will play a crucial part in ensuring smooth patient access and front office operations.

Responsibilities:

• Review weekly denial reports and resolve issues, including submitting retro authorization requests and front-end appeals.

• Follow established workflows and promptly escalate any issues to the Supervisor.

• Ensure strict adherence to confidentiality standards as well as state, federal, and organizational guidelines concerning patient records.

• Successfully complete required e-learning courses within the first 90 days of employment.

• Assist with patient scheduling and check-in processes to maintain operational efficiency.

• Navigate multiple systems effectively while multitasking in a dynamic environment.

• Perform receptionist duties, including managing patient inquiries and maintaining a welcoming front office.

• Collaborate with healthcare staff to improve efficiencies and uphold quality standards.

• Take on additional tasks as assigned to support the team and organizational goals.

]]> • High School diploma or equivalent required.

• Minimum of two years' experience in patient access or financial clearance roles, with oncology experience preferred.

• Advanced understanding of medical terminology and insurance verification process

• Ability to work efficiently across various systems and multitask effectively.

• Strong commitment to quality and ability to uphold high performance standards.

• Demonstrated adaptability to handle shifting priorities and rapid changes.

• Competence in receptionist duties, including patient scheduling and check-in.

• Capability to manage physical demands of the role, including standing and walking for extended periods.

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Responsibilities:
• Manage and maintain HRIS platforms to ensure data integrity and system functionality.
• Analyze HR data to provide actionable insights that support decision-making and strategic planning.
• Lead or support the implementation of new HRIS systems, ensuring smooth integration and alignment with organizational needs.
• Collaborate with HR and IT teams to troubleshoot and resolve system issues.
• Develop and generate reports from HRIS systems to meet organizational requirements.
• Provide training and support to HR staff on effective system usage and best practices.
• Ensure compliance with data privacy and security regulations within HRIS operations.
• Monitor system performance and recommend upgrades or enhancements to improve efficiency.
• Document processes and create user guides for HRIS-related tasks and workflows.]]> • Strong proficiency with UltiPro HRIS or similar systems.
• Excellent analytical skills with the ability to interpret complex HR data.
• Familiarity with data privacy regulations and compliance standards.
• Effective communication skills to collaborate across teams and present data insights.
• Ability to troubleshoot technical issues and recommend practical solutions.
• Detail-oriented and highly organized, with a focus on accuracy and efficiency.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Process a variety of banking transactions efficiently, including deposits, withdrawals, and check cashing.
• Handle cash accurately and securely while adhering to company policies and procedures.
• Deliver exceptional customer service by addressing inquiries and resolving account-related issues.
• Maintain a detail-oriented and friendly demeanor in all customer interactions.
• Assist in managing heavy retail traffic within the branch.
• Support branch operations by ensuring compliance with regulatory and security standards.
• Respond to inbound calls promptly, providing accurate information and assistance.
• Collaborate with team members to meet branch goals and ensure smooth daily operations.
• Utilize order entry systems effectively to process transactions and customer requests.
• Uphold the confidentiality and security of customer information at all times.]]> • Strong cash handling skills with attention to accuracy and security.
• Proven ability to deliver outstanding customer service in high-pressure environments.
• Experience in retail or payday/check cashing centers is highly desirable.
• Proficiency in handling inbound and outbound calls with professionalism.
• Familiarity with order entry systems and basic computer skills.
• Excellent verbal and written communication abilities.
• Strong organizational skills and ability to multitask effectively.]]>

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Key Responsibilities: • Develop and Implement Policies & Procedures – Establish clear guidelines for customer service operations, ensuring consistency and efficiency in handling inquiries, orders, and issues. • Optimize the Sales Order Process – Evaluate and improve the current sales order workflow to increase efficiency, accuracy, and customer satisfaction. • Collaborate with Sales Team & Customers – Act as a liaison between the sales team and customers to ensure seamless order processing and address any issues that arise. • Ensure Customer Satisfaction – Proactively address customer concerns, resolve order discrepancies, and provide excellent service to maintain strong client relationships. • Monitor & Report on Performance – Track key performance indicators (KPIs) and suggest improvements based on data-driven insights.
Company Offers: • Fully remote work flexibility (based in locally in the Pittsburgh area) • Competitive salary and benefits package • Opportunities for detail oriented growth and development with a growing organization]]>

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🌟 Launch Your Career in Customer Service – Entry-Level Opportunities with Growth! 🌟

Are you a ready to kick-start your professional journey with a company that invests in your future? We’re hiring for Entry-Level Customer Service Representatives at a company that values fresh ideas, a great attitude, and your long-term success.

📍 Location: Reading, PA

💼 Type: On-site or Hybrid options available

📈 Room to Grow: YES!

What You’ll Do:

Be the first point of contact for customers—answering questions, solving problems, and creating a positive experience every time
Learn our products, services, and systems inside and out
Collaborate with team members to improve processes and customer satisfaction
Build your communication, problem-solving, and professional skills daily

Why You’ll Love It Here:

✅ Supportive team and hands-on training

✅ Clear career path and promotions from within

✅ Management Trainee track available for high-potential team members

✅ Competitive pay and benefits

✅ A company culture that celebrates fresh perspectives, personal growth, and your whole self

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A people person who’s excited to help others and learn on the job

Eager to grow, lead, and make an impact

Organized, dependable, and ready to bring energy to your work every day

Bachelor's Degree is a plus

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Robert Half is partnering with a growing organization in search of a Project Coordinator to support a portfolio of cross-functional initiatives. This role is ideal for someone who enjoys organizing project activities, keeping timelines on track, and ensuring stakeholders have visibility into progress and key milestones.

Key Responsibilities

Support project managers by coordinating tasks, tracking milestones, and ensuring project deliverables stay aligned with requirements.
Gather schedules, deadlines, and resource needs across multiple workstreams to help drive projects forward.
Monitor project progress, identify potential risks or delays, and escalate issues when needed.
Maintain project dashboards, trackers, and reporting tools to provide timely updates to leadership and stakeholders.
Collaborate with internal teams to remove obstacles, resolve scheduling conflicts, and recommend corrective actions.
Build strong relationships with operational teams to share best practices, communicate updates, and support ongoing or upcoming project needs.

]]> Qualifications

Bachelor’s degree or equivalent experience in business, engineering, communications, or a related field.
2+ years of professional experience in a project support, project coordination, or operations-focused role.
Strong understanding of project management principles and standard methodologies.
Proficiency with Microsoft Office tools, especially Excel, Outlook, and SharePoint.

If you're detail-oriented, proactive, and looking to join a collaborative team, this is a great opportunity to make an impact. Apply today or contact Robert Half directly at 610-882-1700!

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We are looking for a dedicated Administrative Assistant to join our Service department on a short-term contract basis in Stockton, California. This part-time position will last approximately two months and will provide essential support while a team member is on leave. The role requires a proactive individual who can handle a variety of administrative tasks and fieldwork responsibilities.

Responsibilities:

• Independently complete assigned tasks while collaborating effectively in a team setting.

• Enter data to ensure precise and timely reporting.

• Manage records and create specialized reports to support departmental processes.

• Provide general administrative support, including reception duties, data entry, and maintaining office files.

• Utilize Microsoft Office tools, including Excel spreadsheets, to perform daily tasks efficiently.

• Maintain strong organizational skills to prioritize workloads and meet deadlines.

• Communicate effectively with team members and customers to resolve administrative and technical inquiries.

• Analyze data and information to support departmental objectives.

]]> • Ability to perform fieldwork, including riding public transportation and conducting observations.
• Proficiency in Microsoft Office applications, especially Excel.
• Strong communication skills, both written and verbal.
• Familiarity with reading and interpreting bus schedules.
• Highly organized with excellent attention to detail and time management.
• Comfortable working independently and in collaborative environments.
• Analytical mindset for evaluating data and contributing to reports.]]>

TalentMatch^®

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Responsibilities:
• Prepare records, minutes, and resolutions for Board meetings, attending all required meetings to document proceedings accurately.
• Safeguard corporate documents and records, ensuring their proper maintenance and organization.
• Perform various clerical duties to support office activities, operations, and staff effectively.
• Draft and finalize letters, correspondence, memos, reports, proclamations, public notices, and grant-related documents, ensuring accuracy and compliance.
• Maintain and update records and files related to office operations, ensuring information is easily accessible.
• Manage incoming calls and visitors, maintaining the executive calendar to keep schedules organized and up-to-date.
• Sort and distribute incoming mail efficiently, ensuring timely delivery to relevant parties.
• Coordinate travel arrangements, including booking and organizing itineraries for executive meetings and events.
• Facilitate executive meetings by managing schedules and ensuring all necessary materials are prepared in advance.]]> • Proven expertise in managing executive calendars and scheduling appointments.
• Ability to arrange and coordinate complex travel plans and itineraries.
• Strong proficiency in drafting and editing clear and accurate correspondence and documentation.
• Exceptional organizational skills with the ability to maintain detailed records and files.
• Excellent verbal and written communication abilities to interact effectively with staff and external parties.
• Proficiency in handling incoming calls and managing office visitors with a detail-oriented approach.
• High level of discretion and reliability in handling sensitive corporate information.]]>

TalentMatch^®

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Responsibilities:
• Organize and manage executive calendars, ensuring appointments and meetings are scheduled effectively.
• Arrange and coordinate detailed travel plans, including booking flights, accommodations, and transportation.
• Prepare customized reports and presentations tailored to specific executive needs.
• Assist in scheduling and organizing executive meetings, ensuring all logistics are handled.
• Handle financial reporting tasks, ensuring accuracy and timely submission.
• Maintain clear communication with internal and external stakeholders to support executive priorities.
• Monitor and prioritize incoming correspondence to ensure prompt attention.
• Provide comprehensive administrative support to streamline executive operations.
• Anticipate needs and proactively resolve scheduling or logistical conflicts.
• Uphold confidentiality and professionalism in all interactions and documentation.]]> • Proficiency in calendar management and travel coordination.
• Strong ability to create detailed reports and presentations.
• Experience in financial reporting and analysis.
• Excellent organizational and multitasking skills.
• Effective communication abilities, both written and verbal.
• High level of discretion and professionalism.
• Proficiency in relevant software tools and platforms.]]>

TalentMatch^®

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Job Title: Front Counter / Sales Associate (Temp-to-Hire)

Location: Near Reno & Classen – Oklahoma City, OK

Pay Rate: $17.00hr

Schedule: Full-Time | Monday–Friday | Day Shift

Position Overview:

We are currently seeking a reliable and customer-focused Front Counter / Sales Associate for a well-established company in the electrical supply industry. This temp-to-hire opportunity is ideal for someone with prior experience in sales or the electrical industry who thrives in a blue-collar, fast-paced environment.

Key Responsibilities:

Greet and assist walk-in customers with professionalism and enthusiasm

Provide product information and support sales of electrical materials and related items

Process customer orders, returns, and exchanges

Maintain a clean and organized front counter area

Support inventory tasks including receiving, stocking, and tracking products

Communicate effectively with warehouse and sales teams to fulfill customer needs

Perform basic data entry and utilize company systems for order processing

Ensure excellent customer service and build long-term client relationships

]]> Preferred Experience:

Previous sales or counter experience (electrical supply industry a plus)

Familiarity with warehouse or inventory procedures

Strong communication and customer service skills

Ability to lift 30–50 lbs and be on your feet throughout the shift

Dependable, punctual, and motivated to grow within the company

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Job Summary

We are seeking a detail-oriented and organized Legal Secretary to join our team. In this role, you will provide essential administrative and paralegal support to attorneys, contributing to seamless case management and exceptional client service. This position offers the opportunity to work in a collaborative environment where your contributions directly impact clients' lives. We welcome applications for both direct hire (full-time, permanent) and temp-to-hire arrangements, with potential for long-term placement based on performance and firm needs.

Key Responsibilities

Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys.
Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims.
Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports.
Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation.
Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation.
Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses.
Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements.

]]> Qualifications

High school diploma or equivalent required; Associate's degree in Legal Studies, Paralegal Studies, or related field preferred.
2+ years of experience as a legal secretary or administrative assistant in a law firm, ideally with exposure to personal injury or litigation practice areas.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software such as Clio, Time Matters, or similar case management systems.
Strong organizational skills with the ability to multitask in a fast-paced environment handling high-volume caseloads.
Excellent written and verbal communication skills, with a compassionate demeanor suitable for interacting with injury victims and their families.
Knowledge of California court procedures, e-filing systems, and basic legal terminology is a plus.
Ability to maintain strict confidentiality and exercise discretion with sensitive client information.
Reliable, proactive team player with a commitment to accuracy and client satisfaction.

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We are looking for a skilled and personable Receptionist to join our team on a contract basis in Tucson, Arizona. The ideal candidate will serve as the first point of contact for visitors and callers, ensuring a welcoming and attentive environment. This role is perfect for someone who thrives in a fast-paced setting and enjoys multitasking.

Responsibilities:

• Greet visitors and provide assistance with inquiries in an attentive and friendly manner.

• Manage a multi-line phone system, directing calls to the appropriate departments or individuals.

• Handle inbound calls efficiently, ensuring accurate message-taking and timely follow-ups.

• Operate a switchboard system with up to 10 phone lines.

• Maintain the reception area, ensuring it is tidy and organized.

• Assist with basic administrative tasks such as scheduling, filing, and data entry.

• Communicate effectively with team members and external contacts to support office operations.

• Address customer concerns or redirect them to the appropriate personnel as needed.

]]> • Familiarity with switchboard operations, managing up to 10 lines.
• Strong communication skills, both verbal and written.
• Ability to multitask and stay organized in a busy environment.
• Proficiency in basic administrative tasks such as scheduling and data entry.
• Customer service-oriented mindset with a detail-oriented approach.
• Availability to work part-time hours as required.
• Previous experience in a similar role is preferred but not mandatory.]]>

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Responsibilities:
• Conduct regular income recertifications for residents in compliance with HUD Section 8 regulations.
• Schedule and coordinate appointments with residents to gather necessary documentation.
• Review resident income details and request additional verification when required.
• Manage both physical and electronic filing systems to ensure organization and accessibility.
• Utilize property management software, such as RealPage Onesite or Yardi, to maintain accurate records.
• Handle sensitive information with discretion and uphold confidentiality standards.
• Build positive relationships with senior citizens and families, addressing their needs effectively.
• Maintain a personable and approachable demeanor while managing high volumes of paperwork.
• Communicate professionally and efficiently with residents and team members in all interactions.]]> • Strong organizational skills to manage high volumes of documentation effectively.
• Familiarity with HUD Section 8 regulations and recertification processes.
• Ability to interact professionally with senior citizens, families, and diverse resident groups.
• Experience handling sensitive information with confidentiality.
• Excellent interpersonal skills and a personable approach.
• Knowledge of accounting functions, including accounts payable, accounts receivable, and budgeting.
• Previous experience with CRM systems and financial software tools such as JD Edwards EnterpriseOne and ADP.]]>

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Responsibilities:
• Administer employee benefit programs, including health, dental, vision, life insurance, disability, and related offerings.
• Serve as the primary point of contact for retirement plan administration, including 403(b) and 401(a) programs.
• Collaborate with vendors to resolve issues, enhance processes, and ensure effective communication.
• Monitor compliance with federal and state regulations related to benefits and retirement programs.
• Provide support for compensation tasks such as salary adjustments, job documentation, and market research.
• Assist employees with retirement inquiries, plan changes, and educational resources.
• Partner with HR leadership on benefits-related initiatives, including open enrollment planning and communication.
• Contribute to strategic improvements and process enhancements within the HR department.
• Maintain accurate records and reporting for benefits enrollments and changes.
• Participate in audits, reporting needs, and compliance activities with retirement plan vendors.]]> • Strong understanding of federal and state regulations related to employee benefits.
• Proficiency in HRIS systems and related reporting tools.
• Advanced skills in Microsoft Excel, Word, and Access.
• Excellent communication and vendor management abilities.
• Familiarity with compensation practices, including salary adjustments and market alignment.
• Knowledge of retirement savings plans, such as 403(b) and 401(a) programs.
• Ability to manage multiple priorities while maintaining attention to detail.]]>

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We are seeking a detail-oriented Travel Coordinator to support our team by managing travel logistics for employees. This role is responsible for coordinating transportation and lodging while ensuring clear communication between travelers and vendors. The ideal candidate is highly organized, professional in communication, and comfortable managing multiple administrative tasks.

Key Responsibilities:

Arrange flights, ground transportation, and lodging for team members.
Serve as a liaison between travel vendors and travelers to quickly resolve any issues that arise
Communicate with employees and supervisors with professionalism, clarity, and accuracy
Assist with clerical duties such as entering service time in SAP, creating service orders, tracking Canadian travel, and providing backup support to scheduling and invoicing when needed

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High school diploma required
At least 1 year of administrative or customer service experience
Experience with Concur is required
SAP experience is helpful but not required
Strong computer skills and attention to detail
Strong communication skills
Customer-focused mindset
Working knowledge of travel coordination or travel industry practices
Negotiation and problem-solving skills
Ability to stay organized and manage multiple tasks

This is a great opportunity for someone who enjoys coordinating logistics, solving problems, and ensuring smooth travel experiences.

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We are looking for a dedicated Property Manager to oversee the operations and performance of residential properties in Monmouth County, New Jersey. This long-term contract position is ideal for individuals who excel in managing property operations, ensuring compliance, and delivering exceptional service to residents and stakeholders. The role requires a proactive approach to property management, including maintaining financial stability and operational efficiency.

Responsibilities:

• Oversee day-to-day property operations, including leasing activities and compliance with housing regulations.

• Coordinate and monitor maintenance tasks, ensuring timely completion of work orders and inspections.

• Manage resident files with accuracy, ensuring they meet audit-ready standards for annual recertifications and renewals.

• Provide outstanding customer service to residents, vendors, and partners by addressing concerns and inquiries promptly.

• Assist in achieving strong financial performance by monitoring budgets and controlling operational expenses.

• Support the Property Manager in resolving tenant issues and maintaining positive community relations.

• Ensure adherence to Section 8, HUD, and other affordable housing program requirements.

• Utilize property management software, such as Yardi or Rent Café, to streamline operations and reporting.

• Collaborate with team members to meet deadlines and maintain smooth operations across multiple sites.

• Facilitate leasing processes and maintain high occupancy rates through effective marketing and tenant engagement.

]]> • Minimum of 5 years of experience in property management, leasing, or affordable housing. Strong tax credit experience

• Familiarity with HUD, Section 8, or other housing assistance programs is highly desirable.

• Proficient in property management software, such as Yardi or Rent Café.

• Strong organizational and time-management skills to handle multiple tasks and deadlines.

• Exceptional communication and customer service abilities to engage effectively with residents and stakeholders.

• Detail-oriented with a collaborative and team-focused work approach.

• Knowledge of compliance requirements and audit processes for housing programs.

• Ability to manage operations across different sites and adapt to changing priorities.

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Client is seeking an highly entrepreneurial and results-driven Office Business Manager to serve as a key strategic partner to the CEO. This role goes far beyond traditional office management. The Office Business Manager will oversee cross-functional projects, support multiple divisions and programs, and help drive operational growth and revenue-generating initiatives that directly benefit the community.

This individual will coordinate and manage projects across business lines — including but not limited to food delivery services, housing initiatives, and community programs — with a focus on scaling operations, improving efficiency, and identifying opportunities for expansion. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment and is passionate about building systems, fostering partnerships, and contributing to a mission-driven organization.

Key Responsibilities

Strategic Project & Operations Management

Lead and manage cross-division projects from planning through execution, ensuring alignment with organizational goals
Coordinate initiatives across programs such as food delivery services, housing support, and emerging community ventures
Develop systems and processes to improve operational efficiency and scalability
Track project milestones, budgets, and outcomes; provide regular updates to the CEO
Identify opportunities to expand services and scale successful programs

Business Development & Growth

Support the CEO in developing and executing growth strategies across divisions
Research and pursue partnerships, funding opportunities, and community collaborations
Assist with outreach efforts to local organizations, businesses, and stakeholders
Help design initiatives that generate revenue to reinvest back into the community
Contribute to building an entrepreneurial, performance-driven culture

Organizational & Administrative Leadership

Oversee daily office operations and administrative functions
Implement workflow improvements and organizational systems
Coordinate internal communications across teams and programs
Support budgeting, reporting, and compliance activities
Ensure smooth coordination between departments

Community Outreach & Partnerships

Represent meetings with community partners and stakeholders
Support outreach initiatives to expand program awareness and participation
Build and maintain strong relationships with local organizations and agencies

Key Competencies

Strategic thinking and execution
Initiative and ownership mindset
Adaptability in a dynamic environment
Collaboration and leadership
Financial and operational acumen
Community engagement and outreach skills

What Success Looks Like in This Role

Programs are efficiently managed and positioned for growth
New partnerships and revenue opportunities are developed
Cross-division coordination improves organizational impact
Systems are implemented that support long-term scalability
The organization strengthens its presence and service in the community

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Bachelor’s degree in Business Administration, Project Management, Public Administration, or related field (or equivalent experience)

5+ years of experience in project management, operations management, or business development

Demonstrated ability to manage multiple complex projects simultaneously

Entrepreneurial mindset with experience in scaling programs or organizations

Strong organizational and problem-solving skills

Excellent communication and relationship-building abilities

Experience working in community-based or mission-driven organizations preferred

Proficiency with project management and office productivity tools

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We are currently seeking a Part-Time HR Assistant to support our clients HR Manager with day-to-day administrative tasks. This is a great opportunity for someone in the HR field who is looking for a very part-time schedule while staying engaged in a professional environment.

Responsibilities may include:

Assisting with general HR administrative tasks
Supporting employee documentation and recordkeeping
Helping with onboarding and HR-related coordination
Providing administrative support to the HR Manager as needed
Approximately 10–12 hours per week
Midday hours preferred

]]> • Previous experience in Human Resources or a related administrative role is preferred.

• Familiarity with HRIS systems and their functionality.

• Strong organizational and time-management skills.

• Ability to handle sensitive information with confidentiality.

• Excellent communication skills, both written and verbal.

• Understanding of onboarding processes and employee relations.

• Proficiency in Microsoft Office Suite or similar tools.

• Knowledge of relevant administrative procedures is a plus.

This role is ideal for someone with HR experience who is seeking a flexible, part-time opportunity to stay involved in the field. If you are interested, please give Kara a call today at 920-666-6382!

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We are looking for a detail-oriented Bilingual (Spanish) Administrative Assistant to support day-to-day operations for a non-profit organization. This long-term contract position is based in Raleigh, North Carolina, and requires someone who is skilled in communication, organization, and administrative tasks. The ideal candidate will be adept at managing schedules, responding to inquiries, and ensuring smooth office processes.

Responsibilities:

• Respond to inbound calls and provide accurate information or assistance.

• Deliver exceptional customer service to stakeholders and team members.

• Perform accurate data entry to maintain records and databases.

• Manage email correspondence, ensuring timely responses and follow-ups.

• Handle both inbound and outbound calls as needed to support operations.

• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, for various administrative tasks.

• Schedule appointments and coordinate calendars to ensure efficient time management.

• Prepare and organize documents and presentations for meetings or events.

• Collaborate with team members to streamline processes and improve workflow.

• Ensure all administrative activities comply with organizational policies and standards.

]]> • Fluency (verbal & written) Spanish

• Proven experience in answering inbound calls and managing customer inquiries.

• Strong customer service skills with the ability to resolve issues professionally.

• Proficiency in data entry with attention to accuracy and detail.

• Familiarity with email correspondence and managing communications effectively.

• Experience handling inbound and outbound calls in a fast-paced environment.

• Advanced knowledge of Microsoft Excel, Outlook, PowerPoint, and Word.

• Ability to schedule and manage appointments with precision.

• Strong organizational skills and the ability to multitask in a dynamic setting.

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Responsibilities:
• Oversee the recruitment process for various roles, including corporate, retail banking, operations, and lending positions.
• Develop and implement effective sourcing strategies using tools such as job boards, LinkedIn Recruiter, referrals, and community networks.
• Review resumes, conduct initial candidate screenings, and coordinate interview schedules.
• Provide hiring recommendations based on candidate evaluations and organizational needs.
• Act as a brand ambassador by promoting the company’s mission, culture, and community commitment during recruitment events.
• Manage onboarding paperwork, including offer letters and background checks, ensuring timely and accurate completion.
• Plan and facilitate engaging new employee orientation sessions to introduce company culture, policies, and key stakeholders.
• Collaborate with IT and facilities teams to ensure new hires have proper system access, equipment, and workspace setup.
• Organize role-specific training and track compliance requirements, supporting managers in onboarding plans.
• Maintain accurate recruitment and onboarding documentation while ensuring compliance with legal and internal policies.]]>

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Position: Referral Specialist (CONTRACT)

Location: Fort Texas, United States of America, 76109

Schedule: 100% Onsite | Monday–Friday | 8:00 AM–5:00 PM

Pay Range: $20–$22 per hour

Employment Type: Contract (no guarantee of extension or conversion)

Position Overview

Essential Duties & Time Allocation (Must Total 100%)

Advanced Remittance Duties – 70%

Perform exception‑based remittance research and advanced reconciliation of referral fees and NPR.
Serve as secondary vendor contact for referral fee inquiries and issue resolution.
Conduct fact‑finding and resolve vendor matters requiring coding corrections or refunds.
Collaborate with ORM to ensure compliance related to referral fees, vendors, and clients.
Oversee firm‑wide referral fee payment application processes and inquiries.
Process refunds for clients when referral fees cannot be retained.
Maintain and support vendor relationships related to referral clients and fee validation.

Training Duties – 15%

Manage NPR referral receipt operations including:
Validation of vendors with ORM for referral fee eligibility.
Monitoring vendor payments and matching remittance documents to clients and GL accounts.
Posting client NPR to the GL via journal entries.
Ensuring referral fee acceptance processes operate correctly firm‑wide.
Accessing vendor portals to confirm accurate referral client assignments.

Reporting & Analysis – 10%

Deliver daily and monthly reporting on NPR to Consulting LOB leadership.
Conduct monthly reconciliation of NPR and related balance sheet accounts for the entire firm.

Other Duties – 5%

Perform additional tasks as assigned.

]]> Minimum Qualifications

Education / Certifications

Associate’s degree or equivalent experience — Required
Bachelor’s degree or equivalent experience — Preferred

Technical Skills

Strong Microsoft Office skills — Required
Effective verbal and written communication — Required
High attention to detail and accuracy — Required
Ability to work both autonomously and collaboratively — Required
Strong organizational and time‑management skills — Required

Experience

2–4 years relevant experience — Preferred

Please note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent status

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Responsibilities:
• Manage the recruitment process, including interviewing and onboarding new employees to ensure a seamless integration into the workplace.
• Collaborate with managers to identify necessary skills for positions and support talent development initiatives.
• Ensure employees receive proper training in safety, technical skills, and attention to detail by coordinating with subject matter experts.
• Act as the primary HR contact for employees, addressing inquiries and resolving workplace concerns to maintain a respectful and positive culture.
• Administer compensation programs, benefits enrollment, and payroll processing while maintaining accurate records.
• Conduct employee retention interviews, exit interviews, and disciplinary meetings with proper documentation.
• Oversee compliance with federal and state employment laws, including conducting workplace investigations and responding to unemployment claims.
• Maintain and update the employee handbook, ensuring all policy changes are communicated effectively.
• Partner with management to organize employee events and initiatives that enhance engagement and recognition.
• Monitor eligibility timelines for benefit programs and coordinate enrollment meetings with employees.]]> • Strong knowledge of employee relations, HR administration, and onboarding processes.
• Experience with benefits management and familiarity with payroll support functions.
• Proficiency in utilizing HRIS systems for efficient record-keeping and reporting.
• Excellent communication and interpersonal skills to foster positive workplace relationships.
• Ability to ensure compliance with employment laws and workplace regulations.
• Detail-oriented and capable of managing multiple tasks effectively.
• Familiarity with organizing and facilitating training programs for employees.]]>

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We are looking for a highly motivated Sales/Marketing Coordinator to join our team in Simi Valley, California. This is ideal for someone who thrives in a dynamic environment and has a passion for sales and marketing. The role involves managing customer interactions, processing orders, and supporting various sales and marketing initiatives to drive growth.

Responsibilities:

• Handle domestic and international sales orders with precision, ensuring timely confirmations and accuracy.

• Utilize company systems to input orders, manage customer data, and track order progress.

• Coordinate closely with Operations and Sales teams to guarantee seamless order fulfillment.

• Provide exceptional customer service to distributors and end users, while maintaining a strong understanding of product lines and audience needs.

• Assist with tradeshow logistics, including preparation, packing, and post-event material management.

• Maintain detailed records of customer interactions and sales data using HubSpot.

• Actively participate in regular Sales & Marketing meetings to align on priorities and strategies.

• Collaborate with colleagues to meet deadlines and support time-sensitive initiatives.

• Be flexible with work hours and travel occasionally to meet business needs.

]]> • Minimum of 5 years of experience in Sales or Marketing with a focus on customer service.
• Proficiency in Microsoft Office applications; experience with company systems and HubSpot is advantageous.
• Strong organizational skills coupled with excellent communication and problem-solving abilities.
• Tech-savvy with a willingness to learn new software tools.
• Detail-oriented approach with patience and a focus on customer satisfaction.
• Ability to work collaboratively in a team environment to achieve shared goals.]]>

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Responsibilities:
• Welcome patients and visitors warmly while maintaining an attentive and inviting atmosphere.
• Execute patient check-in and check-out procedures, ensuring accuracy in documentation.
• Verify insurance details, demographic information, and collect required forms and payments.
• Coordinate appointment scheduling, rescheduling, and confirmations to optimize clinic operations.
• Respond promptly to patient portal inquiries, addressing concerns and providing necessary information.
• Manage and update patient records in the electronic medical records system with precision.
• Prepare and oversee daily schedules and calendars for healthcare providers.
• Process incoming mail, faxes, referrals, and medical record requests efficiently.
• Work collaboratively with clinical staff to streamline workflow and minimize patient wait times.
• Address patient inquiries regarding billing, appointments, or paperwork, resolving issues efficiently.]]> • Familiarity with medical terminology and procedures to support accurate communication.
• Proficiency in using electronic medical records (EMR) systems, such as Epic.
• Strong organizational skills to manage multiple administrative tasks effectively.
• Excellent customer service abilities, including de-escalating concerns and providing solutions.
• Ability to uphold patient confidentiality and adhere to healthcare guidelines.
• Knowledge of insurance procedures and other front office processes.
• Certification in Epic or similar healthcare systems is preferred but not required.]]>

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Responsibilities:
• Respond promptly and professionally to customer inquiries via phone, email, and other communication channels.
• Troubleshoot connectivity issues and provide clear solutions to clients.
• Assist customers in navigating multiple browsers and platforms to resolve technical challenges.
• Ensure customer success by addressing concerns and resolving issues efficiently.
• Maintain detailed records of customer interactions and follow-ups to ensure resolution.
• Collaborate with internal teams to improve service delivery and customer satisfaction.
• Handle high-volume call center interactions while maintaining a positive and helpful demeanor.
• Provide guidance and support to customers regarding company products and services.
• Continuously update knowledge of company offerings to deliver accurate information to clients.]]> • Proficiency in managing multiple browsers and technical platforms.
• Strong skills in email correspondence and clear communication.
• Ability to troubleshoot and resolve connectivity problems effectively.
• Commitment to delivering exceptional customer success outcomes.
• Excellent problem-solving skills and attention to detail.
• Ability to work collaboratively with internal teams to enhance customer experiences.]]>

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Schedule: Part-Time | 4–6 Hours per Day | 5 Days per Week (Flexible Schedule)

Position Overview

Our client is seeking a highly organized and professional Client-Facing B2B Office Assistant to support daily administrative operations and maintain strong communication with business clients and vendors. This role is ideal for someone who enjoys working in a collaborative office environment while also serving as a key point of contact for external partners. The Office Assistant will handle administrative coordination, client communications, document management, and general office support to ensure smooth day-to-day operations.

Key Responsibilities

Client & Vendor Support

• Serve as a professional first point of contact for business clients, vendors, and partners via phone, email, and in-person interactions

• Respond to inquiries, route requests to the appropriate team members, and ensure timely follow-up

• Assist with coordinating client meetings, appointments, and communications

• Maintain positive relationships with B2B partners by providing responsive and detail-oriented support

Administrative Support

• Provide general office support including document preparation, filing, data entry, and record management

• Maintain organized electronic and physical records for client files and internal documentation

• Assist with preparing reports, presentations, and correspondence using Microsoft Office or similar tools

• Support scheduling and calendar coordination for team members as needed

Operational Coordination

• Track client requests, orders, or service needs and communicate updates internally

• Assist with processing invoices, purchase orders, or client documentation when applicable

• Coordinate office supplies and assist with maintaining an organized office environment

• Support special projects and administrative initiatives as assigned

]]> Qualifications

• 2+ years of administrative, office support, or client service experience, preferably in a B2B environment

• Strong written and verbal communication skills with a professional client-facing demeanor

• Proficiency with Microsoft Office (Word, Excel, Outlook) and general office software

• Excellent organizational skills with strong attention to detail

• Ability to manage multiple priorities and maintain accuracy in a fast-paced environment

• Comfortable interacting with clients, vendors, and internal team members

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We are seeking a Licensing Coordinator for a role based in Monticello, Minnesota. This onsite role offers a contract to hire employment opportunity.

The objective of this role is to ensure the agent contracting process is as smooth and efficient as possible for our agents from start to finish. As a licensing specialist, you will execute professionalism while providing top notch customer service and work to find and create efficiencies. This is an amazing opportunity to join our team in a much-needed position.

Whether you are familiar with the insurance background or not, your enthusiasm, motivation, and interest in becoming part of our well-established and positive work environment, makes you an ideal candidate.

We value your hard work and dedication to this position, and you can be confident that the opportunities for growth within the corporation will continue to arise.

Primary Responsibilities:

Generate and process contracting applications and other required forms for submission on all new and existing agents and agencies within Simplicity.
Completes routine follow-up on submitted agent contracting paperwork to ensure proper processing.
Assist with agent updates, contract changes, while proactively looking for ways to streamline the process to make it as smooth as possible for the agent.
Applies sound insurance knowledge regarding products and services, troubleshooting issues, and working to resolve in the quickest and most efficient way to best meet agent needs.
Provide professional correspondence via email and phone
Work efficiently to meet all service level agreements
Understand carrier workflows and maneuver carrier websites
Work closely with team members to meet common goals and assist when able

Qualifications / Requirements:

Minimum of a High school diploma / GED
Strong computer skills; able to type 50+ words per minute
Proficiency in Microsoft Office (Word, Excel)
Experience with G Suite and Salesforce preferred, not required
Experience in related position preferred, not required

Core Competencies:

Ability to provide exceptional customer service
Effective time management skills
Ability to prioritize and multitask in a fast-paced environment, and utilize multiple programs simultaneously
Capable of working both independently and in a team environment
Excellent organizational skills, attention to detail is a must
Ability to react to change in a productive and positive manner

Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

]]> Qualifications / Requirements:

Minimum of a High school diploma / GED
Strong computer skills; able to type 50+ words per minute
Proficiency in Microsoft Office (Word, Excel)
Experience with G Suite and Salesforce preferred, not required
Experience in related position preferred, not required

Core Competencies:

Ability to provide exceptional customer service
Effective time management skills
Ability to prioritize and multitask in a fast-paced environment, and utilize multiple programs simultaneously
Capable of working both independently and in a team environment
Excellent organizational skills, attention to detail is a must
Ability to react to change in a productive and positive manner

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We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to our team in West Los Angeles, California. In this contract role, you will play a pivotal part in ensuring the efficiency of daily operations, including managing schedules, coordinating travel, and supporting executive meetings. This position is ideal for someone who thrives in a fast-paced environment. Hours are 8:00-5:00, onsite Monday-Friday.

Responsibilities:

• Manage executive calendars with precision, ensuring all appointments, meetings, and deadlines are accurately scheduled.

• Coordinate complex travel arrangements, including flights, accommodations, and itineraries.

• Book travel accommodations and ensure all logistics are organized seamlessly.

• Prepare and organize materials for executive meetings, ensuring all necessary documents are available.

• Act as a point of contact for internal and external communications, maintaining professionalism in all interactions.

• Monitor and prioritize incoming requests to ensure timely responses and task completion.

• Provide administrative support for project coordination and follow-ups.

• Maintain confidentiality while handling sensitive information related to the executive team.

• Assist in addressing last-minute changes or urgent scheduling needs efficiently.

]]> • Expertise in calendar management and scheduling for senior executives.
• Strong skills in coordinating and booking travel arrangements.
• Excellent organizational abilities and attention to detail.
• Ability to communicate effectively, both verbally and in writing.
• Proficiency in using office software and tools, including email and scheduling applications.
• Ability to handle sensitive information with discretion and professionalism.
• Strong problem-solving skills and adaptability to handle urgent or unexpected changes.]]>

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Robert Half is partnering with a mission‑driven organization to hire an HR Coordinator for a contract‑to‑hire opportunity intentionally designed for long‑term growth.

This is not a short‑term administrative assignment. It’s a career‑track HR role for someone who enjoys ownership, professional communication, and being a trusted resource to employees and leadership. The organization is investing in this role as part of long‑term succession planning, with an expected path from HR Coordinator to expanded HR Specialist‑level responsibilities (and part of greater succession planning) over time.

Why this opportunity stands out:

Clear intent to convert and grow this role long‑term
Direct exposure to HR leadership and executive‑level initiatives
Ownership of real HR programs and processes – not just task support
Designed as a foundation role for someone building a long‑term HR career
Trusted, visible role within a close‑knit organization

What You’ll Be Doing

This role serves as a key connector within the HR team and a front‑line resource for employees.

Key responsibilities include:

Acting as a point of contact for employee HR questions and system navigation
Drafting and distributing internal HR communications to the organization
Coordinating and owning HR programs such as employee recognition, training tracking, and reporting
Preparing recurring HR reports and administrative documentation
Supporting HR leadership with meeting coordination, materials preparation, and event logistics
Assisting with recruitment coordination (interview scheduling, candidate communication, onboarding logistics), with the expectation of growing into ownership of hourly recruitment
Managing relationships with temporary staffing agencies, including tracking assignments and billing
Supporting HR systems, documentation, and compliance tracking
Maintaining strict confidentiality when handling employee and payroll‑related information

Robert Half provides advocacy, transparency, and support throughout the contract‑to‑hire process — ensuring alignment for both the candidate and the organization. If you’re looking for stability, growth, and a meaningful next step in HR, this is a strong opportunity to explore.

Connect with our team today to learn more and discuss your short- and long-term goals! Reach us direct at (563) 359-7535.

]]> What We’re Looking For

This role is best suited for an HR professional who enjoys organization, communication, and ownership — and who is ready to grow.

Preferred qualifications:

2+ years of experience in an HR coordinator, administrative, or HR support role
Comfort supporting recruitment processes, particularly for hourly roles
Strong written and verbal communication skills — professionalism matters in this environment
High attention to detail and strong organizational skills
Ability to learn independently and adapt in a mostly virtual training environment
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience with SharePoint and HRIS systems are a plus
Associate’s degree in HR, Business Administration, or a related field preferred (or equivalent experience)

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Are you highly organized, detail-driven, and thrive in a fast-paced office environment? We’re looking for a motivated Administrative Assistant to join a growing team in Harrisburg, PA. This role is perfect for someone who enjoys being the backbone of office operations and takes pride in keeping things running smoothly and efficiently.

Responsibilities:

Schedule and coordinate meetings, hearings, conferences, trainings, and travel arrangements
Organize and maintain electronic and physical files, calendars, databases, and document management systems
Draft, proofread, and distribute correspondence, reports, agendas, and presentation materials
Provide on-site and logistical support for meetings, hearings, conferences, and training sessions
Assist with legal and litigation tasks, including document preparation, case file maintenance, and law library updates
Manage financial processes such as invoices, vouchers, petty cash, and office supply orders
Operate, troubleshoot, and coordinate repairs for office equipment and technology in collaboration with vendors or IT support
Support budgeting activities, office maintenance, and reception duties
Perform general administrative tasks to enhance overall office efficiency

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Familiarity with standard and specialized office procedures, including records management.

Strong written communication skills with attention to grammar, spelling, and detail.

Proficiency in Microsoft Office Suite and database systems.

Ability to take accurate notes and transcribe information effectively.

Experience operating and troubleshooting basic office equipment.

Excellent organizational and multitasking abilities.

Strong interpersonal skills to collaborate effectively with colleagues and stakeholders.

If you’re organized, detail-oriented, and ready to make an impact, apply today to join a growing team.

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TalentMatch^®

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Responsibilities:
• Maintain and organize executives’ calendars, ensuring all meetings and appointments are scheduled accurately.
• Arrange and coordinate detailed travel plans, including flights, accommodations, and transportation.
• Prepare and submit expense reports in a timely and precise manner.
• Facilitate executive meetings by handling logistics, preparing agendas, and ensuring smooth execution.
• Monitor and manage communication through tools like HubSpot, responding to inquiries and prioritizing tasks.
• Schedule appointments and manage deadlines to ensure all projects are completed on time.
• Provide administrative support, including document preparation and correspondence.
• Act as a liaison between executives and other departments, ensuring clear communication and collaboration.]]> • Strong proficiency in managing calendars and scheduling appointments.
• Expertise in arranging and coordinating complex travel plans.
• Familiarity with tools like HubSpot and other organizational software.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to handle sensitive information with discretion and professionalism.
• Exceptional organizational skills and attention to detail.
• Capable of multitasking and prioritizing tasks in a fast-paced environment.]]>

TalentMatch^®

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Roseann Mabry from Robert Half is placing a Director of Human Resources on a direct hire basis in Illinois. The full time onsite position for the Director of Human Resources will have several direct reports to oversee HR for company with multiple sites throughout Illinois. The Director of Human Resources will be responsible for benefit administration, performance management, compensation, HR analytics, succession planning, employee engagement and employee training and development. This position will work with Supervisors to train and develop their staff to be the best they can be. They annual salary for the Director of Human Resources will be up to 130K. Send your resume directly to Roseann Mabry at Robert Half. Look me up on LInked In!

Responsibilities:

• Lead and manage all aspects of employee relations, ensuring a harmonious and productive work environment.

• Oversee benefits administration, including 401k plans and wellness programs, while ensuring compliance with applicable regulations.

• Develop and implement compensation strategies that align with company goals and market standards.

• Utilize HR analytics to evaluate workforce trends and support data-driven decision-making.

• Design and execute succession planning initiatives to prepare for future leadership needs.

• Coordinate employee engagement activities to boost morale and strengthen organizational culture.

• Facilitate training programs for staff and supervisors to enhance skills and attention to detail in development.

• Ensure adherence to HR compliance standards across all company locations.

• Collaborate with management to align human capital strategies with business objectives.

• Generate ad hoc reports to provide insights and support strategic planning.

]]> • Proven expertise in employee relations, benefits administration, and human capital strategies.
• Strong knowledge of HR compliance standards and practices.
• Experience developing and conducting effective training sessions for employees and supervisors.
• Proficiency in data analytics and reporting to inform decision-making.
• Familiarity with compensation planning and management.
• Ability to manage multiple sites and oversee direct reports effectively.
• Excellent leadership and communication skills to foster collaboration and drive results.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Coordinate the shipping and receiving of pharmaceutical products to ensure timely delivery.
• Assemble and prepare boxes for product shipments, adhering to packaging guidelines.
• Manage the mailing process for medications, including refrigerated and ice-packed items.
• Process incoming orders and accurately package medications for distribution.
• Organize and shelve incoming pharmaceutical shipments while maintaining inventory accuracy.
• Perform light computer-based tasks, including data entry and order tracking.
• Conduct quality checks on packaged items to ensure proper handling and storage.
• Collaborate with team members to optimize workflow and meet daily fulfillment goals.
• Utilize tools such as IBM AS/400 and Microsoft Office Suites to manage logistics operations.
• Provide excellent customer service when handling inquiries related to deliveries and shipments.]]> • Proficiency in tools such as IBM AS/400 and Microsoft Excel to support operational tasks.
• Familiarity with Microsoft Office Suites, including Outlook, for communication and record-keeping.
• Ability to perform data entry tasks with accuracy and efficiency.
• Strong organizational skills to manage inventory and shipping processes.
• Physical capability to remain on your feet for the majority of the workday.
• Excellent attention to detail to ensure proper packaging and handling of medications.
• Effective communication skills for coordinating with team members and addressing customer needs.]]>

TalentMatch^®

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Responsibilities:
• Facilitate onboarding processes, ensuring new hires have a seamless transition into the organization.
• Oversee and manage procedures to maintain compliance with company policies.
• Provide administrative support for various HR functions, including documentation and record-keeping.
• Maintain and update HRIS systems to ensure accurate employee information and reporting.
• Ensure adherence to HR compliance standards and policies across all operations.
• Assist in coordinating employee training programs and development initiatives.
• Serve as a point of contact for employee inquiries related to HR policies and procedures.
• Collaborate with other departments to ensure HR activities align with organizational goals.
• Monitor and report on HR metrics to support data-driven decision-making.
• Support the implementation of HR projects and initiatives as required.]]> • Familiarity with onboarding processes and HR administration.
• Knowledge of conducting background checks and maintaining compliance standards.
• Proficiency in using HRIS systems to manage employee data.
• Strong understanding of HR policies, procedures, and regulations.
• Excellent organizational and communication skills.
• Ability to handle sensitive information with confidentiality.
• Experience managing multiple tasks in a fast-paced environment.]]>

TalentMatch^®

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Patient Care Coordinator will be responsible for overall front desk activities including management of the reception area greeting patients assisting patients with their needs such as completing registration scheduling appointments and handling patient/customer service issues to ensure an overall positive patient experience.

Principal Duties and Responsibilities:

- Greet/check-in check-out and direct patients and visitors.

- Schedule appointments update patient information in practice management system and provide information to patients.

- Process payments and handle patient complaints.

- Ability to build and maintain rapport with all referral sources.

- Ability to multi-task and work in a fast-paced environment

- Organizes workflow and appointment by reading and routing correspondence collecting customer information and managing assignments.

- Completes requests by always greeting all clients patients with courteous and respectful interactions on the phone via email or portal interaction and answering or referring all inquiries as appropriate team member.

- Maintains patient confidence and protects operations by always keeping information confidential in compliance with all HIPAA rules and regulations.

- Ability to de-escalate dissatisfied patients and offering patient assistance and support as needed.

- Secures information by completing all necessary actions required within the assigned system and established procedures.

- Provides all historical reference required by utilizing filing and retrieval systems. - Contributes to team effort by accomplishing all related tasks as needed.

- Always provides superior customer service excellence.

- Remains flexible on behalf of the position and the team

- Ability to interact both positively and professionally through multiple departments within the practice.

- Ability to work both independently as well as within a team environment.

- All other duties as assigned.

]]> Business Hours- Mon- Fri

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TalentMatch^®

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Responsibilities:
• Manage the end-to-end recruitment process, from job posting to onboarding of new hires.
• Develop and implement sourcing strategies to identify and attract candidates with relevant experience.
• Conduct thorough screening and interviews to assess candidates' suitability and fit for the role.
• Collaborate with hiring managers to understand job requirements and provide guidance throughout the recruitment process.
• Maintain and update applicant tracking systems to ensure accurate and organized candidate information.
• Handle high-volume recruitment tasks efficiently while maintaining attention to detail.
• Build and nurture relationships with candidates to create a positive candidate experience.
• Stay updated on industry trends and best practices to continuously improve recruitment strategies.
• Ensure compliance with all applicable employment laws and regulations during the hiring process.]]> • Strong skills in utilizing applicant tracking systems and other recruitment tools.
• Demonstrated success in managing high-volume recruitment processes.
• Experience in corporate recruiting, preferably within a fast-paced environment.
• Excellent communication and interpersonal skills for building relationships with candidates and hiring managers.
• Ability to multitask and prioritize effectively in a dynamic work setting.
• Knowledge of recruitment best practices and employment laws.
• Detail-oriented with strong organizational capabilities.]]>

TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant to join our team in West Lawn, Pennsylvania. This is a Contract to permanent opportunity ideal for someone who excels in organizational tasks and thrives in a busy office environment. The successful candidate will play a vital role in supporting the Service Department, ensuring smooth operations and effective communication across various teams.

Responsibilities:

• Oversee and maintain detailed service records, including the creation of work orders, site set-up, and the generation of scheduled tasks for field personnel.

• Answer inbound service and inspection calls, efficiently assigning them to the appropriate team members.

• Coordinate procurement of materials and equipment necessary for service or inspection activities.

• Delegate inspection and service projects to subcontractors as required to meet operational needs.

• Assist management with personnel scheduling, ensuring adequate staffing for both inspectors and trainees.

• Track and manage licensing and certifications for team members to ensure ongoing compliance.

• Address and resolve operational issues or required corrections as identified by company leadership.

• Manage inbound customer service requests and support clients with service needs for the branch or region.

• Maintain and update a shared calendar system daily, ensuring schedules are accurate and up to date for all relevant team members.

• Arrange and communicate scheduling for inspections and service work, ensuring clear coordination with customers and technical staff.

]]> • Proficiency in handling inbound calls and providing excellent customer service.
• Strong organizational skills with expertise in data entry and file management systems.
• Familiarity with managing work orders and scheduling tasks efficiently.
• Ability to manage calendars and coordinate appointments effectively.
• Experience in order management and maintaining accurate records.
• Excellent communication and interpersonal skills.
• Competence in using office software and tools to handle administrative tasks.]]>

TalentMatch^®

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HR Specialist/ADA Compliance Opportunity!

This is an excellent opportunity for an HR professional who is detail‑oriented, empathetic, and confident navigating sensitive situations.

Key Responsibilities

Serve as the primary point of contact for employee accommodation requests under the ADA.
Manage the end‑to‑end accommodation process, including intake, interactive discussions, documentation, approvals, and follow‑up.
Communicate with employees, managers, HR business partners, and healthcare providers to gather necessary information and determine appropriate accommodations.
Ensure all recommendations and decisions comply with ADA, FMLA, state laws, and internal policies.
Maintain accurate, confidential records and case files.
Provide guidance to leaders on accommodation best practices and compliance requirements.
Track case progress, deadlines, and required documentation using HRIS or case management tools.
Identify trends and recommend process improvements.
Support additional HR compliance functions as needed (leave management, return‑to‑work, policy communication, etc.).

]]> Required Qualifications

2–4+ years of HR experience with direct involvement in ADA or leave of absence processes.
Strong understanding of ADA, FMLA, and related federal/state regulations.
Excellent communication skills—ability to navigate sensitive or confidential conversations with professionalism and empathy.
Strong organizational and time‑management skills; capable of managing multiple cases simultaneously.
Ability to interpret medical documentation and make informed recommendations.
Proficiency in HRIS systems, MS Office, and case management tools.

Preferred Qualifications

Experience in a mid-size or large organization with volume accommodation cases.
HR certification (PHR, SHRM‑CP) is a plus.
Experience in occupational health, disability management, or workers’ compensation programs.

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TalentMatch^®

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Responsibilities:
• Handle incoming customer inquiries with professionalism and provide prompt resolutions to their concerns.
• Process customer orders accurately while maintaining attention to detail.
• Collaborate with other team members to ensure seamless communication and customer service delivery.
• Manage both inbound and outbound calls, addressing customer needs effectively.
• Maintain accurate records of customer interactions and transactions.
• Provide product and service information to customers in a clear and concise manner.
• Resolve complaints and escalate issues when necessary to ensure customer satisfaction.
• Prioritize tasks to meet performance metrics and deadlines.
• Continuously improve knowledge of company policies and procedures to enhance service quality.
• Support the team in achieving customer service goals and objectives.]]> • Strong communication skills with the ability to convey information clearly and professionally.
• Proficiency in handling inbound and outbound calls.
• Ability to perform accurate order entry and maintain detailed records.
• Problem-solving skills to address customer concerns effectively.
• Capability to work both independently and collaboratively in a team environment.
• Familiarity with customer service software or tools is preferred.
• High level of organization and ability to multitask under pressure.]]>

TalentMatch^®

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THIS IS AN ONSITE POSITION - We are looking for a skilled Health Information Technician to join our team in SeaTac, Washington. In this role, you will play a critical part in ensuring the accuracy, organization, and accessibility of medical records, contributing directly to high-quality patient care. This is a long-Term Contract position Monday - Friday, 8am-5pm.

Responsibilities:

• Prepare and organize incoming medical documents for scanning by sorting, removing staples, and ensuring legibility.

• Digitize paper-based medical records and documentation using specialized scanning systems.

• Accurately index scanned documents to the correct patient charts within electronic record systems, ensuring proper categorization.

• Review digital images for completeness, clarity, and proper alignment with organizational documentation standards.

• Collaborate with team members to resolve issues such as errors, duplicates, or misfiled records.

• Uphold strict confidentiality and compliance with state, federal, and organizational regulations regarding patient records.

• Assist in releasing medical information in accordance with regulatory guidelines and organizational policies.

• Provide excellent customer service to patients and other stakeholders by addressing inquiries and facilitating access to records.

• Participate in team and departmental activities aimed at process improvement and operational excellence.

• Support general health information management functions, such as filing, retrieving, or organizing medical records.

]]> • High school diploma or equivalent required; certification or coursework in Health Information Management is preferred.

• At least two years of experience in medical records or a related office setting, preferably in healthcare.

• Proficiency with electronic health record systems, such as Epic EMR, and document scanning software.

• Strong knowledge of medical terminology and healthcare documentation standards, including compliance regulations.

• Advanced computer skills, including proficiency in Microsoft Word, Excel, and Outlook.

• Excellent organizational skills and attention to detail, ensuring high levels of accuracy in record handling.

• Ability to work independently and manage time effectively while maintaining quality and productivity.

• Strong interpersonal skills, fostering effective collaboration within a team environment.

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TalentMatch^®

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Responsibilities:
• Process requests for patient health information and ensure timely release to authorized parties.
• Maintain accurate records of all information requests and document actions taken.
• Collaborate with a team of specialists to ensure seamless handling of health information requests.
• Perform scanning, photocopying, and electronic documentation tasks to manage patient records efficiently.
• Verify the authenticity of information requesters and ensure compliance with privacy regulations.
• Respond to inquiries professionally via email, voicemail, and other communication channels.
• Utilize electronic document management systems to organize and retrieve information effectively.
• Support the processing of disability claims and handle related documentation.
• Ensure adherence to healthcare standards and protocols for information handling.
• Monitor queues for incoming requests and prioritize tasks accordingly.]]> • Strong customer service skills with the ability to communicate effectively and courteously.
• Proficiency in Microsoft Office tools, including Word and Outlook.
• Familiarity with electronic document management systems and handling of patient records.
• Ability to manage multiple tasks simultaneously while maintaining attention to detail.
• Knowledge of health information management practices and privacy regulations.
• Comfortable working in a team environment and collaborating with others.
• Business casual dress code required for this role.]]>

TalentMatch^®

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We're hiring a detail-oriented Customer Service Representative to support customer engagement and account management efforts within a growing team. This position offers long-term stability, opportunities to develop your skills, and the chance to be part of a supportive and team-oriented environment. This is a great opportunity for someone who enjoys helping people, solving problems, and is looking for a long-term role with room to grow.

What You’ll Be Doing:

Provide excellent customer service via phone, email, and in person
Respond to customer inquiries, resolve issues, and provide product/service information
Accurately document all customer interactions in internal systems
Collaborate with internal teams to ensure customer needs are met
Handle order entry, account updates, and general administrative support as needed
Assist with special projects and support team initiatives as assigned

]]> Previous experience in a customer-facing or administrative role preferred

Strong communication and interpersonal skills

Ability to stay organized, prioritize tasks, and follow through

A problem-solving mindset with a positive attitude

Bachelor's Degree is a plus.

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TalentMatch^®

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Responsibilities:
• Handle incoming calls professionally and route them to the appropriate personnel.
• Perform accurate data entry to maintain organized records and databases.
• Manage daily mail operations, including sorting, distributing, and processing outgoing and incoming mail.
• Assist in maintaining an efficient mailroom and ensure timely delivery of department mail.
• Coordinate email correspondence and ensure communications are clear and effectively managed.
• Support administrative tasks such as scheduling meetings, preparing reports, and maintaining documentation.
• Greet visitors and act as the first point of contact for inquiries, ensuring a welcoming environment.
• Uphold organizational standards by maintaining a clean and orderly office space.
• Collaborate with team members to streamline office operations and enhance workflow.
• Ensure all administrative duties are completed promptly and accurately.]]> • Strong organizational skills with the ability to manage multiple tasks effectively.
• Proficiency in handling mail operations, including sorting and distribution.
• Excellent communication skills, both written and verbal, particularly in email correspondence.
• Ability to perform data entry tasks with exceptional attention to detail.
• Familiarity with reception duties and providing excellent customer service.
• Proficient in using office equipment and computer applications.
• Ability to work independently while contributing to team objectives.]]>

TalentMatch^®

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Responsibilities:
• Manage and transfer a high volume of incoming calls across the hospital system with care and accuracy.
• Promptly activate and announce emergency codes, such as medical emergencies or fire alarms, with precision and urgency.
• Respond effectively to high-pressure situations, including initiating lockdown procedures as needed.
• Create and manage communication pages using a ticket-based system to ensure timely delivery.
• Support patient communication needs, including calls placed through bedside systems.
• Deliver clear and detail-oriented overhead announcements to maintain smooth hospital operations.
• Adhere to established emergency protocols and hospital procedures, ensuring consistent and accurate communication.]]> • Familiarity with handling emergency communication systems, including hospital-specific codes.
• Ability to manage high-stress situations while maintaining composure and accuracy.
• Strong communication skills with a focus on clarity and effective interaction.
• Knowledge of hospital inpatient communication systems is a plus.
• Proficiency in creating and managing communication tickets.
• Understanding of emergency services and related procedures.]]>

TalentMatch^®

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Responsibilities:
• Attend meetings and accurately take notes to ensure proper documentation.
• Conduct legal research to assist attorneys in preparing cases.
• Communicate effectively with clients, opposing counsel, and other stakeholders.
• Manage e-filing processes and ensure timely submission of court documents.
• Schedule depositions, hearings, and other legal proceedings, maintaining an organized calendar.
• Prepare and transcribe legal documents with precision and attention to detail.
• Create indexes and maintain records to facilitate easy access to case information.
• Draft and edit legal correspondence to support communication needs.
• Handle dictation tasks to assist attorneys in documenting important information.]]> • Strong skills in calendar management to coordinate schedules effectively.
• Ability to draft and edit legal documents with accuracy.
• Experience in preparing legal correspondence and maintaining professionalism.
• Familiarity with dictation and transcription tasks.
• Excellent organizational and time-management abilities.
• Strong communication skills, both written and verbal.
• Knowledge of legal procedures and terminology.]]>

TalentMatch^®

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We are looking for a dedicated and detail-oriented Patient Access Specialist to become a vital part of our healthcare team in Roanoke, Virginia. In this role, you will serve as the first point of contact for patients and visitors, ensuring a welcoming and efficient experience. This is a Contract to permanent position offering the opportunity to grow within a dynamic healthcare environment. PLEASE NOTE: the schedule for this role rotates on a weekly basis, running from 7pm-7am.

Responsibilities:

• Greet patients and visitors with courtesy and warmth, fostering a positive first impression.

• Accurately register patients by verifying personal and insurance information and updating records.

• Schedule and confirm patient appointments, ensuring timely follow-ups when necessary.

• Handle financial transactions, including collecting co-pays and balancing daily payments.

• Collaborate with clinical and administrative staff to streamline patient flow and operations.

• Maintain strict confidentiality of patient information, adhering to privacy regulations.

• Respond to patient inquiries or concerns with empathy, escalating issues appropriately when needed.

• Assist in verifying medical insurance coverage and resolving discrepancies.

• Ensure compliance with organizational policies and procedures in all interactions.

]]> • Strong organizational skills with attention to detail and accuracy.
• Excellent interpersonal and communication skills to interact effectively with patients and staff.
• Proficiency in medical insurance verification and familiarity with healthcare processes.
• Ability to handle financial transactions and balance daily payments accurately.
• Knowledge of patient privacy regulations and commitment to maintaining confidentiality.
• Capability to work collaboratively in a fast-paced, team-oriented environment.
• Proficiency in using computer systems and healthcare software for scheduling and record-keeping.]]>

TalentMatch^®

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We are looking for an experienced individual with attention to detail in medical billing, claims, and collections to join our team in Bakersfield, California. This position within the healthcare industry, offering an opportunity to contribute to efficient patient billing processes and insurance management. The ideal candidate will have a strong background in medical billing and collections, along with proficiency in Spanish.

Responsibilities:

• Process insurance claims and ensure timely billing to maximize revenue collection.

• Verify patient insurance information accurately and update records as needed.

• Follow up with insurance companies regarding pending or denied claims to secure payments.

• Collect copayments from patients and ensure proper documentation of transactions.

• Investigate and resolve medical denials, initiating appeals when necessary.

• Handle hospital billing processes with a focus on accuracy and compliance.

• Perform data entry of patient information, ensuring all records are complete and up-to-date.

• Maintain clear communication with patients regarding their billing inquiries.

• Collaborate with the team to improve billing workflows and efficiency.

]]> • Minimum of 3 years of experience in medical billing, claims, and collections.

• Proficiency in handling medical denials and appeals processes.

• Strong knowledge of hospital billing practices and insurance verification.

• Skilled in collecting copayments and managing patient accounts.

• Bilingual Spanish proficiency is required to assist diverse patient populations.

• Exceptional attention to detail and accuracy in data entry.

• Ability to effectively communicate with insurance providers and patients.

• Familiarity with healthcare billing systems and software.

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TalentMatch^®

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Responsibilities:
• Manage daily operations of assigned properties, including leasing, resident services, and maintenance coordination.
• Ensure compliance with affordable housing regulations, fair housing laws, and organizational policies.
• Utilize Yardi software to manage rent collection, reporting, and communication with residents.
• Monitor financial performance by managing budgets, approving invoices, and preparing monthly reports.
• Conduct property audits, annual recertifications, and inspections in collaboration with compliance teams.
• Address resident concerns promptly to maintain satisfaction and retention.
• Lead and train onsite staff, promoting a collaborative and productive work environment.
• Partner with regional management to implement process improvements and ensure accurate reporting.
• Maintain detailed records and documentation to ensure regulatory and audit readiness.]]> • Advanced proficiency with Yardi software for property management.
• Strong knowledge of federal, state, and local regulations related to affordable housing.
• Excellent organizational, communication, and leadership skills.
• Ability to manage multiple priorities effectively in a fast-paced environment.
• Certified Occupancy Specialist or similar credential is preferred.
• Experience managing teams or multiple property locations is advantageous.
• Bilingual abilities are a plus.]]>

TalentMatch^®

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We are looking for a dedicated Customer Service Representative to join our team in Commerce, California. In this Contract to permanent position, you will play a key role in ensuring smooth communication with customers, processing orders, and maintaining accurate records. This role demands strong attention to detail, excellent organizational skills, and the ability to provide timely follow-up.

Responsibilities:

• Prepare and revise quotes efficiently based on customer inquiries and ensure all details are accurate.

• Convert approved quotes into invoices and oversee deposit collection with confirmation.

• Maintain thorough documentation by consistently following up on open quotes and invoices.

• Provide polite and attentive assistance with accounts receivable, including sending payment reminders and escalating issues when necessary.

• Collaborate with internal teams to coordinate production schedules and shipping timelines, keeping customers informed proactively.

• Address and resolve customer concerns regarding scheduling changes, delivery updates, or missing information in a calm and attentive manner.

• Support inventory tracking and shipping documentation to ensure timely deliveries.

• Handle inbound and outbound calls with a focus on delivering exceptional customer service.

]]> • Strong organizational skills with the ability to manage multiple tasks and maintain consistent follow-through.
• Experience in the construction or building materials industry, such as pavers, tile, stone, roofing, or flooring, is highly preferred.
• Proficiency in Sage 50/Peachtree or QuickBooks is strongly desired.
• Bilingual in English and Spanish is a plus.
• Familiarity with accounts receivable processes and vendor invoice management.
• Ability to handle inbound and outbound calls effectively and professionally.
• Knowledge of inventory tracking and purchase order processing.]]>

TalentMatch^®

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We are looking for a dedicated Customer Service Representative to join a retail team in Indianapolis, Indiana. In this role, you will assist customers with design and upholstery selections, manage orders, and set up accounts, providing exceptional service throughout the process. This is a Contract to permanent position, offering a pathway to long-term employment for the right candidate.

Responsibilities:

• Provide front-line customer service in a retail environment, ensuring a positive experience for both retail and commercial clients.

• Assist customers in making design and upholstery selections, offering guidance and product knowledge.

• Process customer orders efficiently and accurately, maintaining attention to detail.

• Set up and manage customer accounts, ensuring all information is entered correctly into the system.

• Handle inbound and outbound calls professionally to address customer inquiries and resolve issues.

• Utilize intermediate computer skills to navigate systems and complete tasks.

• Work collaboratively with team members to ensure smooth operations and customer satisfaction.

• Maintain a flexible schedule, including availability for some Saturdays as required.

• Uphold company standards in service and professionalism at all times.

]]> Requirements:

• Proven experience in customer service, preferably in a retail or call center setting.

• Strong communication skills, both verbal and written, with the ability to address customer needs effectively.

• Proficiency in order entry and account management systems.

• Basic to intermediate computer skills, including familiarity with common software applications.

• Ability to handle inbound and outbound calls with professionalism and efficiency.

• Interest or background in design is a plus, though not mandatory.

• Availability to work 4-5 days per week, including some Saturdays.

• A commitment to providing excellent customer service and maintaining a positive attitude.

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TalentMatch^®

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Responsibilities:
• Coordinate installation activities for assigned projects to exceed customer expectations.
• Serve as a resource for sales representatives by providing accurate pricing and scheduling information for installations.
• Conduct pre-sale job site visits to identify potential challenges and ensure comprehensive project quoting.
• Review incoming orders to identify and manage projects effectively.
• Collaborate with sales representatives, subcontractors, and other internal teams to ensure smooth project execution.
• Attend project startup meetings, fostering strong communication and relationships with customers, contractors, and other involved parties.
• Maintain an up-to-date electronic installation schedule for the district.
• Oversee district installations, including product delivery, equipment needs, and resolving on-site issues.
• Monitor subcontractor performance, ensuring compliance with quality standards, safety protocols, and project deadlines.
• Perform cost control activities such as reviewing subcontractor invoices to manage project budgets effectively.]]> • Strong ability to coordinate logistics and schedules for multiple stakeholders.
• Proficiency in using Microsoft Office programs.
• Familiarity with delivery scheduling and installation processes.
• Excellent communication and relationship-building skills.
• Ability to monitor and ensure compliance with safety standards.
• Knowledge of Rite-Hite products and other allied products is a plus.
• Strong organizational skills and attention to detail.]]>

TalentMatch^®

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We are looking for a dedicated Customer Service Representative to join a non-profit organization in Dayton, Ohio. In this Contract to permanent position, you will play a vital role in supporting individuals transitioning from public housing to homeownership. This role requires strong organizational skills, excellent communication abilities, and a passion for helping others achieve their goals.

Responsibilities:

• Manage cases effectively, ensuring participants meet specific criteria for program eligibility.

• Collaborate with public housing residents and voucher holders to explore pathways to homeownership.

• Facilitate funding allocation by tracking participant progress and ensuring grant requirements are met.

• Conduct meetings at various locations, delivering presentations and engaging with diverse groups.

• Maintain detailed records and meet deadlines associated with grant funding and program requirements.

• Provide consistent follow-up with participants to ensure they remain on track with the program objectives.

• Assist with administrative tasks, including order entry and eligibility verification.

• Respond to inbound and outbound calls with professionalism and a customer-focused approach.

• Offer solutions to address challenges participants may face during their journey to homeownership.

• Work closely with internal teams to ensure grant compliance and program success.

For immediate consideration, call 937.224.8326.

]]> • Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Comfortable speaking to groups and delivering presentations in various settings.
• Excellent communication and interpersonal skills to engage effectively with participants and stakeholders.
• Familiarity with administrative processes, including order entry and eligibility verification.
• Ability to work independently while collaborating with a team to achieve program goals.
• Experience with customer service, including handling inbound and outbound calls.
• Knowledge of grant funding processes and compliance requirements is highly desirable.]]>

TalentMatch^®

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Responsibilities:
• Assist customers with inquiries about the housing waitlist and guide them through the application process.
• Collect physical documents from customers and ensure proper handling and organization.
• Update and maintain accurate records in the company database to ensure data integrity.
• Scan, file, and manage documentation to support efficient administrative operations.
• Respond to inbound calls and resolve customer concerns with attention to detail and in a timely manner.
• Make outbound calls when necessary to follow up on customer requests or gather additional information.
• Perform clerical duties such as data entry and record management to support the team.
• Ensure compliance with company policies and procedures during customer interactions.
• Provide excellent customer service by addressing questions and offering clear solutions.]]> • Strong communication skills, both verbal and written, with the ability to build rapport with customers.
• Proficiency in handling inbound and outbound calls efficiently.
• Familiarity with order entry and database management systems.
• Ability to work in a fast-paced environment while maintaining attention to detail.
• Skilled in managing physical documentation, including scanning and filing.
• Strong organizational skills and the ability to multitask effectively.
• Commitment to providing a positive customer experience and resolving issues promptly.]]>

TalentMatch^®

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Robert Half is partnering with a reputable healthcare organization in Lewes, DE, and the surrounding areas to offer entry-level opportunities for motivated and career-driven individuals. If you are looking to get a foot in the door in the medical field and gain hands-on professional experience, this is the perfect opportunity for you! These contract-to-hire roles will provide hours and the potential for long-term growth in a dynamic healthcare environment. Schedules include first and mid shifts, with some requiring availability for one or two Saturdays a month.

What’s in it for you?

Bonus Incentives
Paid Certifications to enhance your skills and value in the field
Tuition Reimbursement to support your continued education
Comprehensive Benefits Package, including healthcare, retirement options, and more
Career Advancement Opportunities in a company committed to your professional development

What We’re Looking For:

Candidates with proven success in a customer service capacity are encouraged to apply, even without direct healthcare experience. Transferable skills such as effective communication, strong organizational abilities, and a passion for helping others will position you for success in this role.

We are offering a contract-to-hire employment opportunity in the healthcare industry for a Customer Service Representative. The role is located in Lewes, Delaware, United States. As a Patient Service Representative, you will be tasked with managing patient data, handling insurance details, and providing excellent customer service.

Responsibilities:

• Maintain precise records of customer credit information.

• Take necessary action by monitoring customer accounts.

• Handle both inbound and outbound calls to gather patient's demographic, insurance, and other relevant details.

]]> Depending on the role, you may:

Assist with administrative duties such as scheduling, data entry, and medical record management
Provide exceptional customer service to patients and their families
Collaborate with healthcare professionals to ensure the smooth operation of the facility or department

Take the first step toward building a rewarding career in healthcare! Apply today to join a supportive workplace that values your skills, offers growth opportunities, and rewards your hard work.

]]>

TalentMatch^®

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Responsibilities:
• Serve as the primary contact for greeting employees, guests, and vendors, ensuring a warm and attentive experience.
• Manage incoming calls using a multi-line phone system, directing them efficiently to the appropriate parties.
• Oversee daily office operations to maintain a productive and organized workspace.
• Coordinate and support company events and employee activities, including setup and cleanup.
• Ensure meeting rooms and common areas are clean, presentable, and well-stocked.
• Assist the Office Manager with administrative tasks and routine office procedures.
• Facilitate workstation setup and onboarding for new employees to ensure a smooth transition.
• Organize and maintain files, ensuring accessibility and accuracy of records.
• Provide concierge-style services to enhance the overall employee and guest experience.]]> • Proficiency in managing multi-line phone systems.
• Strong customer service and interpersonal skills.
• Competence in Microsoft Office Suite, including Excel, Outlook, and Word.
• Ability to handle data entry tasks with accuracy and efficiency.
• Exceptional organizational skills, including file management.
• Comfortable working in a fast-paced environment with attention to detail.
• Ability to communicate professionally and promptly with employees and visitors.]]>

TalentMatch^®

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Robert Half is working with a respected nonprofit organization seeking a Bilingual Spanish Customer Service Specialist to support their growing team. This role is ideal for someone who enjoys helping others, thrives in a fast-paced environment, and wants to be part of an organization that makes a real difference in the community.

Schedule & Work Environment:

This position will start fully onsite to ensure hands-on training and team collaboration. After successfully completing the first 6 months, employees will transition to a hybrid schedule (3 days remote, 2 days onsite).

What You’ll Do:

Serve as a primary point of contact for clients via phone, email, and in-person interactions
Provide guidance, answer questions, and connect clients with appropriate services
Enter and update client information with a high level of accuracy
Coordinate with internal teams to resolve issues and ensure a smooth client experience
Uphold confidentiality standards when handling sensitive information

]]> What We’re Looking For:

Fluency in Spanish and English (required)
Background in customer service, call center, or community-based support roles
Strong communication skills with a client-first mindset
Ability to multitask and stay organized in a busy setting
Comfortable learning new systems and processes

•What Sets This Role Apart:

Join a mission-driven nonprofit making a meaningful impact
Gain valuable experience in a collaborative, team-oriented environment
Enjoy increased flexibility with a hybrid schedule (3 remote days / 2 onsite days after 6 months)

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TalentMatch^®

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Our client, a fast-growing and innovative technology company, is seeking a proactive and detail-oriented Events / Office Assistant to join their team. This is an exciting opportunity for a professional who thrives in a dynamic, fast-paced environment and enjoys balancing administrative execution and multi tasking,

The ideal candidate is organized, solutions-driven, and comfortable wearing multiple hats in a scaling organization. This role will support the HR Manager while partnering closely with leadership to help build and maintain a highly efficient operation.

Office Administration:

Coordinate office maintenance, IT support requests, and overall workplace logistics
Provide administrative support to team members, including HR-related tasks
Assist with onboarding logistics for new hires (ADP onboarding, benefits setup, and coordination with HR)
Support recruiting efforts, including job postings, coordinating and scheduling remote and onsite interviews, and drafting offer letters
Manage general office operations and ensure a smooth day-to-day work environment

Event Coordination:

Assist with planning, organizing, and executing company events (team meetings, conferences, and team-building activities)
Coordinate with vendors and manage event communications
Manage event logistics, including venue sourcing, catering, travel, and accommodations
Ensure a high-quality experience for employees and attendees

]]> Qualifications

2+ years of experience in office administration, event coordination, or a similar role
Strong organizational and multitasking skills with exceptional attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and/or Google Workspace
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Professional demeanor with strong customer service skills

]]>

TalentMatch^®

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Responsibilities:
• Assist in the accurate estimation of costs for construction projects, including material takeoffs, window sizing, and pricing for trim and coil.
• Review paper blueprints and project scopes to ensure precise supply and cost calculations.
• Utilize Excel and other tools to track quotes, measurements, and project expenses.
• Collaborate with vendors and negotiate contracts to ensure timely delivery of materials.
• Support warehouse logistics operations to maintain inventory accuracy and optimize workflows.
• Conduct audits and site inspections to ensure safety compliance and adherence to project requirements.
• Coordinate with field staff and installers to streamline project execution and resolve issues.
• Develop strategies to improve operational processes in both retail and manufacturing environments.
• Maintain detailed records and documentation related to project activities and budgets.
• Provide input on risk management and budgeting strategies to enhance project outcomes.]]> • Proficiency in construction estimating, including reading blueprints and performing material takeoffs.
• Strong skills in Excel for data tracking and project cost analysis.
• Knowledge of warehouse logistics and inventory control processes.
• Ability to manage timelines effectively and ensure project deadlines are met.
• Familiarity with QuickBooks and Microsoft Office Suite.
• Excellent analytical and organizational skills with attention to detail.
• Commitment to safety compliance and process improvement.]]>

TalentMatch^®

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Responsibilities:
• Ensure compliance with organizational policies, procedures, and jurisdiction regulations related to licensing and credentialing.
• Support both internal and external audits by providing accurate documentation and addressing audit inquiries.
• Research state, county, and local regulations to determine licensing requirements for business operations.
• Review jurisdiction-specific rules and practices to complete licensing applications and renewals.
• Accurately prepare, submit, and manage initial applications and renewals for pharmacy, business, and other operational licenses.
• Maintain detailed records and ensure timely processing of all licensing documentation.
• Collaborate with internal teams and external entities to resolve licensing-related issues.
• Monitor changes in licensing regulations and implement necessary updates to processes.
• Assist in maintaining compliance with regulatory standards to support ongoing business operations.]]> • Strong knowledge of compliance regulations and audit management.
• Ability to research and interpret jurisdiction-specific rules and regulations.
• Excellent organizational skills with attention to detail in managing documentation and deadlines.
• Proficiency in processing and submitting accurate licensing applications.
• Effective communication skills for liaising with internal and external stakeholders.
• Familiarity with re-credentialing applications and procedures.
• Ability to adapt to changing regulatory requirements and implement process updates accordingly.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a highly organized Dispatcher to join a team in Plymouth Meeting, Pennsylvania. This is a Contract to permanent position, offering an excellent opportunity for growth and stability within a dynamic work environment. The ideal candidate will excel in managing high volumes of inbound and outbound calls, scheduling, and coordinating logistics with efficiency and professionalism.

Responsibilities:

• Handle a high volume of inbound and outbound calls, ensuring timely communication with clients and stakeholders.

• Schedule and dispatch services effectively, maintaining accuracy and attention to detail.

• Perform data entry tasks with precision, maintaining up-to-date records and documentation.

• Coordinate logistics to ensure smooth operations and timely service delivery.

• Utilize computer-aided dispatch systems to manage workflows and assignments.

• Provide excellent customer service to address inquiries and resolve issues promptly.

• Collaborate with team members to ensure seamless communication and operational efficiency.

• Monitor and adjust schedules as needed to accommodate changing priorities.

• Maintain organized records and follow company protocols to ensure compliance.

• Support the team in meeting performance goals and deadlines.

]]> • Strong customer service skills with the ability to handle inquiries and resolve issues effectively.
• Familiarity with computer-aided dispatch systems and scheduling tools.
• Excellent organizational and multitasking abilities to manage competing priorities.
• Proficient in data entry with high attention to detail and accuracy.
• Strong communication skills, both verbal and written, to interact with clients and team members.
• Ability to coordinate logistics and adapt to changing situations.
• Comfortable working in an onsite environment during standard business hours.]]>

TalentMatch^®

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We are looking for a Benefits Coordinator to join a team in Conshohocken, Pennsylvania. This contract-to-permanent position offers a hybrid work environment, combining remote work with on-site collaboration. In this role, you will play a key part in supporting compensation and benefits administration, coordinating employee benefits processes, and ensuring compliance with applicable regulations. If you thrive in a dynamic, team-oriented environment, we encourage you to apply.

Responsibilities:

• Assist in administering compensation and benefits programs, including maintaining salary structures, updating pay data, and ensuring accuracy in HR systems.

• Coordinate benefits enrollment, life event changes, and open enrollment activities, collaborating with brokers and vendors to address routine issues.

• Prepare reports and maintain records to support audits and compliance with federal and state regulations.

• Conduct market data gathering and benchmarking to assist with compensation analysis and annual processes such as merit increases and bonus cycles.

• Address employee inquiries about pay and benefits, escalating complex issues as needed and providing clear communication materials.

• Utilize software tools such as Office Suite, Workday, and Pay Factors/PayScale to manage benefits and compensation processes effectively.

• Work closely with the Compensation & Benefits Manager to ensure smooth operation of benefits programs and resolve discrepancies.

• Monitor and administer leave of absence and COBRA processes with attention to detail.

• Support vendor management activities, including tracking program updates and resolving benefit-related claims.

• Collaborate with internal teams to enhance employee satisfaction and engagement through effective benefits communication.

]]> • Strong knowledge of benefits functions and COBRA administration processes.
• Familiarity with leave of absence policies and procedures.
• Proficiency in software tools such as Office Suite, Workday, Pay Factors/PayScale, and Legion for hourly tracking.
• Ability to manage multiple tasks with accuracy and attention to detail.
• Excellent communication skills to address employee inquiries and develop clear materials.
• Knowledge of federal and state regulations related to benefits administration.
• Experience working with brokers and vendors to manage benefit programs effectively.]]>

TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant to join a team in Bethany Beach, Delaware. This is an onsite, Contract to permanent position offering an opportunity to contribute to a dynamic environment while supporting various administrative and permitting tasks. The ideal candidate will be organized, proactive, and possess excellent communication skills.

Responsibilities:

• Develop and maintain detailed permit checklists and jurisdiction-specific guides.

• Coordinate and obtain required exhibits for permits, including demolition, utility, new construction, conservation, and tree removal.

• Prepare and submit permit applications along with check requests while ensuring accuracy.

• Monitor the status of permits, retrieve approved permits, and communicate updates to relevant staff.

• Address rejections, revisions, or requests for additional documentation with appropriate follow-ups.

• Submit utility connection applications and fees for new projects, ensuring timely processing.

• Stay informed about county and town codes, permitting fees, and procedural updates.

• Foster positive relationships with county and town officials to streamline permitting processes.

• Assemble construction packages for the production team and manage documentation on both local and shared drives.

• Update and adjust start packages and documentation based on project changes.

]]> • Exceptional attention to detail and accuracy in managing administrative tasks.
• Strong organizational skills with a commitment to meeting deadlines.
• Minimum of 3 years of experience in administrative roles or similar positions.
• Familiarity with software tools such as Bluebeam and document management systems.
• Effective communication skills to collaborate with internal teams and external officials.
• Valid authorization to work in the United States.
• All candidates will participate in the required selection process.]]>

TalentMatch^®

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Robert Half is partnering with a mission-driven nonprofit organization to identify a Bilingual Customer Service Representative (Spanish/English) who is passionate about supporting the community. This is a great opportunity to join a collaborative team dedicated to making a meaningful impact.

Work Schedule:

This position will begin fully onsite to support training and team integration. After the first 6 months, the role will transition to a hybrid schedule (3 days remote, 2 days onsite).

Key Responsibilities:

Provide exceptional customer service via phone, email, and in person
Assist clients with inquiries, applications, and service navigation
Maintain accurate records and documentation in internal systems
Collaborate with internal departments to ensure timely service delivery
Handle sensitive information with confidentiality and professionalism

]]> Qualifications:

Bilingual in Spanish and English (required)
1+ year of customer service experience (call center, nonprofit, healthcare, or similar preferred)
Strong communication and interpersonal skills
Detail-oriented with strong organizational abilities
Comfortable working in a fast-paced, team-oriented environment

•Why Join:

Opportunity to support a meaningful nonprofit mission
Collaborative and supportive team environment
Growth opportunity with a transition to a flexible hybrid schedule (3 days remote / 2 days onsite after 6 months)

]]>

TalentMatch^®

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Responsibilities:
• Manage the full cycle recruitment process, from sourcing candidates to onboarding new hires.
• Utilize various sourcing strategies, including job boards, social media, and networking, to identify top talent.
• Collaborate with hiring managers to understand staffing needs and develop effective recruitment plans.
• Screen and evaluate candidates to ensure alignment with job requirements and organizational culture.
• Maintain and update applicant tracking systems to ensure accurate and timely documentation.
• Coordinate and schedule interviews, providing support to both candidates and hiring managers.
• Build and maintain a pipeline of candidates with relevant experience for current and future hiring needs.
• Ensure compliance with all recruitment policies, procedures, and legal requirements.
• Develop and maintain relationships with external recruitment partners and community organizations.
• Analyze recruitment data and metrics to optimize strategies and improve hiring outcomes.]]> • Strong understanding of high-volume recruitment practices.
• Proficiency in using applicant tracking systems and recruitment tools.
• Excellent communication and interpersonal skills.
• Ability to effectively manage multiple tasks and prioritize deadlines.
• Detail-oriented with strong organizational abilities.
• Previous experience in corporate or non-profit recruiting is a plus.
• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.]]>

TalentMatch^®

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Responsibilities:

• Monitor the front desk and oversee visitor check-ins to ensure compliance with security protocols.

• Manage visitor flow and provide assistance to guests entering the office.

• Conduct regular walkthroughs to ensure the workspace remains organized and tidy.

• Prepare and set up meeting rooms as required for team gatherings and events.

• Validate parking for visitors and handle related administrative tasks.

• Oversee the invoice management system, including processing and tracking invoices.

• Maintain office supplies inventory, including ordering coffee and other necessities.

• Perform general administrative duties to support the team effectively.

• Utilize Microsoft Office tools such as Excel, Word, and PowerPoint for various tasks.

]]> • Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Strong organizational skills with attention to detail.
• Ability to manage visitor security and front desk operations.
• Familiarity with invoice processing and basic accounting functions.
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• All candidates are required to complete a pre-employment process as part of the hiring procedure.]]>

TalentMatch^®

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Responsibilities:
• Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.
• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.
• Prepare and process expense reports using Concur software with accuracy and efficiency.
• Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.
• Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.
• Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.
• Assist in creating basic PowerPoint presentations when necessary.
• Handle conference calls and meetings, ensuring they run smoothly and are well-organized.
• Manage import and export documentation with precision and attention to detail.
• Support the team in various administrative tasks to ensure operational efficiency.]]> • Proficiency in using Concur for expense and travel management.
• Familiarity with Slack for internal communication and collaboration.
• Basic understanding of PowerPoint for occasional presentation creation.
• Strong organizational skills with the ability to multitask in a fast-paced setting.
• Excellent communication and interpersonal skills, with a focus on professionalism.
• Prior experience supporting multiple senior executives is highly valued.
• Ability to work independently while managing competing priorities effectively.]]>

TalentMatch^®

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Responsibilities:
• Accurately input, update, and maintain data records in the system.
• Verify the accuracy of information and resolve any discrepancies.
• Handle numeric and textual data entry tasks with precision.
• Perform routine audits to ensure data integrity.
• Manage and organize electronic files for easy retrieval.
• Collaborate with team members to streamline data entry processes.
• Adhere to established data management protocols and guidelines.
• Generate regular reports based on data entries and system updates.
• Maintain confidentiality of sensitive information.
• Troubleshoot minor system issues related to data entry tasks.]]> • Proficiency in typing with a high level of accuracy.
• Familiarity with computer systems and data entry software.
• Strong attention to detail and organizational skills.
• Ability to handle numeric and textual data efficiently.
• Excellent problem-solving skills to resolve data discrepancies.
• Effective communication skills to collaborate with team members.
• Commitment to maintaining confidentiality and data security.]]>

TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant to join our team in Camden, New Jersey. In this long-term contract position, you will play a key role in supporting day-to-day operations and ensuring smooth coordination of events and administrative tasks. Ideal candidates bring hospitality or event planning experience and are proficient with Microsoft Office.

Responsibilities:

• Organize and coordinate meetings, including setting up and breaking down spaces with necessary supplies

• Manage catering arrangements and liaise with building management to ensure seamless event execution.

• Handle inbound calls and direct them to the appropriate team members.

• Perform data entry tasks with accuracy and efficiency to support administrative operations.

• Maintain a clean and organized office environment, ensuring supplies are readily available.

• Schedule and manage appointments, ensuring timely updates and communication.

• Provide receptionist support by greeting visitors and handling inquiries.

• Assist with general office duties, including filing, copying, and document preparation.

• Collaborate with team members to improve operational workflows and ensure high-quality service.

• Utilize Microsoft Office tools to create reports, presentations, and other essential documentation.

]]> • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational and multitasking skills to manage various responsibilities effectively.
• Excellent verbal and written communication skills for interacting with clients and team members.
• Ability to remain attentive to detail while handling multiple tasks under pressure.
• Detail-oriented with a commitment to accuracy in data entry and documentation.
• Availability to work flexible hours, including early mornings or late evenings as needed for events.
• Previous experience in receptionist duties or answering inbound calls is a plus.]]>

TalentMatch^®

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We are looking for a compassionate and detail-oriented Patient Access Specialist to join our healthcare team in Roanoke, Virginia. In this role, you will serve as the first point of contact for patients, ensuring their experiences are smooth and supportive. This is a Contract to permanent opportunity that offers the chance to work in a dynamic environment where strong organizational and interpersonal skills are essential. PLEASE NOTE: The hours for this role are 11am-11pm. on a rotating schedule.

Responsibilities:

• Greet patients and visitors with professionalism and warmth, fostering a welcoming environment.

• Accurately handle patient registrations, verify insurance information, and update records in the system.

• Coordinate appointment scheduling, including confirmations and follow-ups, to ensure efficient patient flow.

• Process payments, collect co-pays, and reconcile daily financial transactions with precision.

• Collaborate with clinical and administrative staff to streamline operations and deliver exceptional service.

• Uphold patient confidentiality and comply with all relevant privacy regulations.

• Address patient inquiries and concerns with empathy, escalating issues to the appropriate personnel when needed.

• Monitor and manage patient access workflows to ensure timely and accurate service delivery.

• Assist patients with understanding their insurance coverage and payment options when necessary.

]]> • Strong knowledge of medical insurance verification processes and policies.
• Excellent communication and interpersonal skills to interact effectively with patients and staff.
• Proficiency in using healthcare management software and basic computer applications.
• High attention to detail and accuracy in handling sensitive patient information.
• Ability to multitask in a fast-paced environment while maintaining a high level of organization.
• Familiarity with confidentiality regulations, such as HIPAA compliance.
• Demonstrated ability to handle financial transactions, including co-pay collection and reconciliation.]]>

TalentMatch^®

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We are seeking an organized and detail-oriented Intake Coordinator to join our clients team in Portland, Oregon. In this role, you will play an important part in facilitating patient care by ensuring efficient administrative processes and maintaining accurate records. This is a long-term contract position within the health insurance industry, offering the opportunity to work in a fast-paced and impactful environment.

Responsibilities:

• Manage patient intake processes, including gathering and verifying necessary documentation.

• Coordinate insurance authorizations and ensure timely approval for services.

• Maintain accurate records in the Epic EMR system, ensuring compliance with healthcare standards.

• Provide outstanding customer service to patients and healthcare providers.

• Collaborate with administrative and clinical teams to streamline workflows.

• Utilize Microsoft Office tools to prepare reports, track data, and manage communications.

• Address inquiries related to insurance coverage and healthcare services.

• Monitor and prioritize tasks to meet deadlines effectively.

• Ensure all processes align with regulatory requirements and organizational policies.

]]> • Proficiency in using Epic EMR for managing patient records and workflows.
• Strong customer service skills with the ability to assist patients and healthcare providers effectively.
• Solid understanding of insurance authorization processes.
• Competence in Office applications, including Word, Excel, and Outlook.
• Excellent organizational and multitasking abilities.
• Knowledge of healthcare regulations and compliance standards.
• Strong communication skills, both written and verbal.]]>

TalentMatch^®

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We are looking for an experienced Human Resources Specialist to join our team in New York, NY. This is a contract position where you will play a critical role in maintaining and improving HR operations, supporting employee relations, and ensuring compliance with organizational policies. If you thrive in a fast-paced environment and have a strong background in HR administration, we encourage you to apply.

Responsibilities:

• Manage all immigration processes and immigration files

• Manage and maintain all employee files, ensuring accuracy and compliance with company policies.

• Oversee the immigration process and related documentation, ensuring timely and accurate handling of cases.

• Provide assistance with payroll operations, including data entry and coordination with relevant departments.

• Support employee relations initiatives, fostering a positive and productive workplace environment.

• Facilitate onboarding activities for new hires, ensuring a seamless integration into the organization.

• Administer benefit functions to address employee inquiries and ensure proper enrollment.

• Utilize HRIS systems to manage and update employee records efficiently.

• Collaborate with HR managers and directors to provide support for ad hoc HR duties.

• Coordinate with multiple organizational teams to ensure smooth HR operations and communication.

• Maintain confidentiality and demonstrate meticulous attention to detail when handling sensitive employee information.

]]> • Must have experience with Immigration processes

•Proven experience in employee relations and HR administration.

• Familiarity with managing immigration processes and related documentation.

• Strong understanding of payroll operations and compliance requirements.

• Proficiency in using HRIS systems for record management.

• Demonstrated ability to handle benefit functions and address employee inquiries.

• Excellent organizational and communication skills.

• Ability to work collaboratively with HR teams and other departments.

• High level of discretion and professionalism in handling confidential information.

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TalentMatch^®

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Responsibilities:
• Use independent judgment and advanced critical thinking to evaluate complex approval codes with precision.
• Compare and analyze images against established criteria to ensure accurate decision-making.
• Conduct thorough research to address exceptions, enhance processes, and support approval decisions.
• Enter, manage, and validate large volumes of data efficiently and accurately.
• Apply strong reading comprehension skills to identify relevant information and adhere to established standards.
• Maintain detailed records by documenting decision rationales and ensuring clarity in documentation.
• Meet or exceed productivity and quality benchmarks consistently.
• Provide exceptional customer service in a fast-paced call center environment.
• Collaborate with team members to improve workflows and maintain service excellence.]]> • Strong proficiency in computer use and the ability to navigate multiple systems.
• Excellent typing skills with a focus on speed and accuracy.
• Demonstrated ability to analyze data and make informed decisions.
• Exceptional reading comprehension and attention to detail.
• Effective communication skills, both written and verbal.
• Ability to manage high volumes of work while maintaining quality standards.
• Familiarity with approval processes or similar analytical tasks is a plus.]]>

TalentMatch^®

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We are seeking an experienced and dedicated Customer Service Representative (CSR) for a temp-to-hire opportunity in San Leandro. The ideal candidate is reliable, highly responsive, detail-oriented, and an enthusiastic team player. Experience in order processing and cross-functional communication is strongly desired.

Key Responsibilities:

Order Processing: Review incoming orders, ensure data accuracy (ATP), document exceptions and special notes. Communicate proactively with transportation, sales, and warehouse teams to maintain seamless daily workflows.
Customer Experience: Deliver timely and professional updates related to orders. Serve as the company’s representative for customer inquiries via phone, email, or chat, ensuring customers feel heard and informed.
Issue Resolution: Proactively identify and help resolve customer issues, escalating complex cases when needed. Leverage product and process knowledge to build trust and deliver accurate, reliable support.
Attention to Detail: Guarantee data accuracy in all customer and order inputs. Strive for continuous process improvement and share recommended changes with leadership.
Reliability: Consistently demonstrate commitment to team goals and company values. Contribute positively to the department’s overall success.

]]> Qualifications:

Previous experience as a Customer Service Representative or similar role, preferably in order processing or logistics.
Strong communication and interpersonal skills.
Demonstrated reliability, attention to detail, and adaptability to changing priorities.
Proficiency with standard office software and order entry systems.
Team-oriented mindset with a willingness to support colleagues.

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TalentMatch^®

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We are looking for a dedicated Insurance Referral Coordinator to join our client's team. In this role, you will play a crucial part in managing prior authorizations for prescription medications and medical services, ensuring patients receive timely and appropriate care. This is a long-term contract position within the healthcare industry, offering an excellent opportunity to contribute to patient-centered care.

Responsibilities:

• Review and gather necessary documentation, including medical records and physician recommendations, to support prior authorization requests.

• Submit and track authorization requests with insurance providers, ensuring timely approvals for prescribed medications and medical services.

• Communicate effectively with patients, healthcare providers, and insurance representatives to address authorization-related issues and facilitate resolutions.

• Monitor and update the status of authorization requests, notifying healthcare teams about approvals, denials, or pending cases.

• Stay informed about insurance policies and regulations to enhance efficiency and compliance in the authorization process.

• Analyze trends in insurance denials and collaborate with teams to resolve escalations, appeals, or resubmissions.

• Maintain accurate and secure records of authorization activities in compliance with healthcare guidelines.

• Provide support in identifying process improvements to streamline prior authorization workflows.

]]> • Proficiency in managing patient medical records and familiarity with Epic EMR systems.
• Strong knowledge of medical insurance policies and verification processes.
• Excellent communication skills to liaise with patients, providers, and insurance companies.
• Ability to analyze data and identify trends related to authorization denials.
• Detail-oriented with the ability to maintain accurate and compliant documentation.
• Understanding of healthcare regulations and insurance guidelines.
• Problem-solving skills and a proactive approach to resolving authorization challenges.]]>

TalentMatch^®

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We are looking for a detail-oriented Finance Assistant for a long-term contract role. This position offers an opportunity to work closely with customers, stakeholders and internal departments to ensure accurate administration of personal finance details. The ideal candidate will demonstrate strong organizational skills, a detail-oriented approach, and a solid understanding of basic math and economics.

Responsibilities:

• Conduct meetings with customers to review financial data.

• Set up and verify electronic funds transfers for monthly benefit payments.

• Analyze annual reports to determine investment portfolio.

• Collaborate with departments to coordinate deductions for medical premiums and other adjustments impacting benefits.

• Investigate and resolve issues related to lost checks and rejected fund transfers.

• Organize documentation for scanning and maintain accurate recordkeeping.

• Review and reconcile 1099-R reports to ensure compliance and accuracy.

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• Excellent communication skills, both written and verbal, with a detail-oriented approach.

• Ability to manage multiple tasks while maintaining accuracy and attention to detail.

• Solid analytical and problem-solving skills with the capacity to work independently.

• Proficiency in mathematics, enabling accurate calculations and financial assessments.

• Highly organized team player with a focus on collaboration and follow-through.

• Bachelor’s degree and 1-3 years of experience in financial services, or similar industry.

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TalentMatch^®

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Responsibilities:
• Coordinate and schedule meetings, events, and appointments to support property management operations.
• Prepare bid proposals, service contracts, and invoices while ensuring compliance with company policies.
• Manage and code invoices for approval by the Property Manager.
• Maintain office supplies inventory and ensure availability of necessary items.
• Update and manage contract administration software, tracking expiration dates for contracts and insurance certificates.
• Monitor property maintenance work orders and prepare monthly status reports for management.
• Organize and maintain lease, contract, and other office files for easy accessibility.
• Build and nurture positive relationships with tenants and clients, addressing service calls promptly.
• Assist in preparing monthly, quarterly management reports, and annual budgets.
• Process staff hours, tenant billing invoices, expense reports, and meter readings for review and approval.]]> • Demonstrated ability to deliver exceptional customer service to internal and external stakeholders.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong interpersonal skills to foster positive relationships with clients and team members.
• Initiative-driven with the ability to work independently and proactively.
• Proficiency in Microsoft Office Suite and other relevant software.
• Familiarity with accounts payable processes, invoice coding, and contract management.
• Experience in preparing budgets and monthly reports within a property management setting.]]>

TalentMatch^®

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Responsibilities:
• Respond to customer inquiries via phone, email, or in person, delivering accurate and timely information.
• Provide support with general office tasks, ensuring all documentation and processes are handled efficiently.
• Conduct research to resolve customer issues or provide in-depth responses to inquiries.
• Maintain thorough and effective email correspondence with clients and internal teams.
• Assist with hiring-related processes, including scheduling and managing communication with candidates.
• Troubleshoot customer concerns and escalate complex issues to the appropriate departments.
• Deliver clear and precise communication to ensure customer satisfaction.
• Collaborate with team members to improve service delivery and address common challenges.
• Stay updated on company products, services, and policies to provide accurate information.
• Ensure all customer interactions are logged and documented appropriately.]]> • Strong understanding of general office functions and procedures.
• Ability to conduct research and analyze information to resolve customer concerns.
• Proficiency in managing detailed and organized email correspondence.
• Familiarity with hiring processes, including scheduling and candidate communication.
• Strong troubleshooting skills to address and resolve customer inquiries.
• Excellent verbal and written communication skills.
• Ability to work onsite in Fairfield, Ohio, as required.]]>

TalentMatch^®

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Responsibilities:

• Manage daily workflow queues by reviewing and processing tasks efficiently.

• Document and track project-related activities to ensure accurate reporting.

• Coordinate repairs and maintenance requests, ensuring timely resolutions.

• Conduct lease reviews and interpret commercial property agreements.

• Identify and implement process improvements to enhance operational efficiency.

• Provide exceptional service to clients, management, and internal teams.

• Analyze and interpret financial documents, invoices, and correspondence.

• Utilize Microsoft Excel and other Office tools for reporting and data analysis.

• Deliver informal guidance and training to team members as needed.

• Ensure compliance with company policies and procedures while meeting deadlines.

]]> • At least 2 years of experience in commercial property management or administrative roles.
• Proficiency in Microsoft Office Suite, with advanced skills in Excel.
• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Ability to analyze and interpret leases, invoices, and other financial documents.
• Experience with query and report generation tools is highly desirable.
• Knowledge of common area expenses and commercial lease interpretation is a plus.]]>

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We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Beavercreek, Ohio. In this Contract to permanent role, you will play a vital part in ensuring smooth administrative operations while fostering positive relationships with members. This position offers an excellent opportunity for someone who excels in customer service, organizational tasks, and effective communication.

Responsibilities:

• Welcome and assist members, ensuring a positive and attentive experience.

• Perform data entry and maintain accurate records in organizational systems.

• Upload and organize documents to support administrative processes.

• Address member inquiries and concerns, providing timely and effective resolutions.

• Update and maintain databases and member accounts with accuracy.

• Serve as the first point of contact, representing the company with strong communication skills.

• Handle filing and other administrative tasks to support daily operations.

• Collaborate with the team to plan and assist with evening seminars as needed.

• Utilize technology tools such as Microsoft Word and Excel to complete tasks efficiently.

• Contribute to building strong member relationships through excellent service and problem-solving.

For immediate consideration, call 937.224.8326

]]> • Strong customer service skills with the ability to address inquiries professionally.
• Proficiency in Microsoft Word and Excel, with beginner to intermediate knowledge.
• Familiarity with data entry and document control processes.
• Excellent verbal and written communication abilities.
• Ability to adapt to and utilize AI tools effectively.
• Strong organizational and multitasking skills.
• Availability to assist with occasional evening seminars during weekdays.]]>

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We are looking for an experienced Administrative Assistant to provide critical support to a team of professionals in Palo, IA. This long-term contract position requires a detail-oriented individual with strong organizational and communication skills. The role involves managing administrative tasks, producing reports, and ensuring compliance with established procedures and policies.

Responsibilities:

• Compile, analyze, and interpret data to create reports, charts, graphs, and presentations.

• Respond to routine correspondence by following established procedures without requiring managerial review.

• Manage documents, maintain schedules, and organize activities to ensure smooth operations.

• Interact with internal and external customers to address inquiries and provide solutions.

• Ensure compliance with company policies, procedures, and safety guidelines in all tasks.

• Participate in special projects, including process enhancements and documentation updates.

• Coordinate staffing-related activities, such as onboarding and hiring processes.

• Support business functions by validating plans, reviewing expenses, and optimizing procedures.

• Lead initiatives to improve document management and streamline organizational practices.

• Utilize Microsoft technologies to efficiently perform administrative duties and reporting tasks.

]]> • 6-10 years of experience in diversified and confidential administrative roles.
• Proficiency in Microsoft Office Suite and other relevant technologies.
• Strong analytical skills for interpreting data and producing reports.
• Excellent organizational abilities to manage schedules and document systems.
• Effective communication skills to interact with internal and external stakeholders.
• Knowledge of company policies, business processes, and safety procedures.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.]]>

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Responsibilities:
• Review contracts and agreements meticulously to extract and document key terms, deadlines, and obligations.
• Organize and maintain accurate records of contracts and supporting documentation within company systems.
• Enter contract information into internal databases with precision and attention to detail.
• Provide operational support by generating reports, tracking deadlines, and monitoring the status of contracts.
• Identify and recommend improvements to streamline documentation and contract management processes.
• Respond to inbound calls and provide excellent customer service to address inquiries.
• Manage email correspondence and ensure timely responses to relevant stakeholders.
• Schedule appointments and maintain calendars to support team operations effectively.
• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to complete tasks efficiently.]]> • Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• High accuracy and attention to detail in data entry and documentation.
• Ability to handle inbound and outbound calls professionally.
• Previous experience in scheduling appointments and managing calendars.
• Familiarity with contract review and management processes is preferred.]]>

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We are looking for an experienced Office Services Supervisor to join our team in Orlando, FL - please keep in mind in this role you would be the supervisor of the office and would report directly to the manager of the office. In this contract role, you will oversee administrative support functions, ensuring smooth operations and high-quality service delivery. The position requires strong leadership, organizational skills, and expertise in office systems and processes.

Responsibilities:

• Manage and supervise the administrative team, ensuring effective support for departmental and client needs.

• Oversee office transactions, including listings, sales, leases, expenses, and client reimbursements.

• Provide formal supervision, including staff training, development, and performance evaluations.

• Coordinate hiring, onboarding, and retention strategies for new employees.

• Support the sales team by facilitating business processes and contributing to the achievement of financial targets.

• Organize and execute property marketing campaigns, including creating materials and analyzing market data.

• Ensure efficient use of office systems, procedures, and resources to optimize operations.

• Prepare and review detailed reports, including cost analyses and expense tracking.

• Maintain compliance with company standards and policies while fostering a collaborative work environment.

• Monitor and enhance team performance through coaching and mentoring initiatives.

]]> • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Adobe Creative Cloud applications.
• Strong organizational and analytical skills, with the ability to manage complex tasks and prioritize effectively.
• Excellent leadership abilities, including experience in training, mentoring, and appraising team performance.
• Skilled in handling sensitive information and explaining complex concepts clearly.
• Advanced math skills for calculating figures such as percentages, discounts, and markups.
• Knowledge of office operations, procedures, and systems, with a focus on efficiency and quality.
• Experience in recruitment and staffing processes is preferred.]]>

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We are looking for an experienced Senior Customer Service Representative to join our team in Columbus, Ohio. In this long-term contract role, you will play a vital part in ensuring exceptional customer support and maintaining smooth administrative operations. This position is ideal for someone who excels in communication, organization, and problem-solving in a fast-paced environment.

Responsibilities:

• Enter and update data accurately to ensure records are current and reliable.

• Coordinate schedules and appointments to optimize daily workflows.

• Generate and distribute reports to senior leadership, providing insights and updates.

• Assist customers and clients with inquiries, quote information, and delivering outstanding service while resolving issues.

• Prepare and manage administrative tasks to support daily operations.

• Maintain consistent communication with internal teams and external clients.

• Monitor and address customer service metrics to improve satisfaction levels.

• Utilize Windows PC systems efficiently to complete tasks and manage information.

• Collaborate with colleagues to streamline processes and enhance service delivery.

• Demonstrate attention to detail while addressing customer needs and concerns.

]]> • Proven experience in customer service, ideally within a call center or similar environment.

• Strong proficiency in using Windows PC systems for administrative tasks.

• Exceptional communication skills, both written and verbal.

• Demonstrated ability to handle complex customer inquiries and provide solutions.

• Familiarity with Salesforce or similar CRM systems is an advantage.

• Highly organized with the ability to prioritize and manage multiple tasks.

• Strong problem-solving skills and attention to detail.

• Commitment to delivering superior customer service in every interaction.

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We are looking for a dedicated Member Services Rep to join our client's team in Pearland, Texas, on a contract basis. This position focuses on supporting the Utilization Management department by ensuring accurate and timely processing of authorization requests while maintaining clear communication with providers and members. The role offers an opportunity to contribute to operational efficiency, regulatory compliance, and quality patient care in a health insurance environment.

Key Responsibilities:

Handle inbound calls from providers, members, and facilities regarding authorization requests, status updates, and coverage questions
Review and process authorization requests received via phone, fax, and electronic systems
Create and document authorization cases accurately within utilization management systems or EHR platforms
Route cases requiring medical necessity review to clinical staff (RNs, LVNs, Medical Directors)
Communicate authorization determinations to providers and members in compliance with regulatory requirements
Maintain accurate, timely documentation to support compliance and operational standards
Collaborate with internal teams to ensure efficient case processing and resolution

]]> Ideal Candidate Background:

Experience in healthcare operations, managed care, or utilization management
Background supporting authorization processes and working with providers
Experience in health plans, medical offices, hospitals, or healthcare call centers preferred
Familiarity with EMR/EHR systems and healthcare workflows

•Required Skills & Qualifications:

1–3 years of healthcare experience (utilization management, insurance operations, or medical office preferred)
Experience handling high call volumes in a professional environment
Strong data entry and documentation accuracy
Ability to multitask in a fast-paced setting
Effective communication skills with providers, members, and internal teams
Basic understanding of authorization processes in healthcare or insurance
Experience with EMR/EHR or case management systems
Strong organizational and time management skills

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Responsibilities:
• Manage daily HR functions, including employee relations, onboarding, and compliance activities.
• Administer payroll processes using Paycom, ensuring accuracy and timeliness.
• Maintain detailed employee records and organizational data to support HR operations.
• Assist with benefits administration and generate HR reports as needed.
• Collaborate with leadership to provide consistent HR support during leave coverage.
• Facilitate hybrid work arrangements, balancing on-site and remote responsibilities effectively.
• Ensure compliance with company policies and relevant labor regulations.
• Act as a point of contact for employee inquiries, fostering positive relationships and resolving issues promptly.]]> • Bilingual fluency in Mandarin or Cantonese is highly preferred.
• At least 3 years of HR Generalist experience, ideally within logistics, distribution, or related industries.
• Strong knowledge of HR processes, including employee relations, onboarding, and benefits administration.
• Ability to work both on-site in El Segundo, California, and remotely as needed.
• Excellent communication and organizational skills.
• Familiarity with hybrid work environments and adaptability to fast-paced settings.]]>

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We are looking for an organized and detail-oriented Office Services Coordinator to provide administrative support to a team of brokers in El Segundo. In this role, you will be responsible for coordinating various office functions, including scheduling, database maintenance, and preparation of client-specific materials. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic environment.

Responsibilities:

• Prepare and produce customized property information packages tailored to client requests, including RFIs and RFPs.

• Coordinate and manage logistics for on-site and off-site meetings, conferences, and events.

• Schedule appointments, maintain calendars, and arrange travel itineraries for team members.

• Update and manage internal databases, ensuring data accuracy and accessibility.

• Generate standard and ad hoc reports, as well as assist with website updates and marketing materials.

• Act as a liaison between brokers and clients to ensure seamless communication and coordination.

• Maintain high attention to detail when handling sensitive information and meeting deadlines.

• Utilize Microsoft Office Suite and Adobe InDesign to create, format, and edit documents.

• Support the team by conducting research and compiling data for various projects.

• Assist with other administrative tasks as needed to ensure smooth office operations.

]]> • Minimum of 1 year of experience in real estate, preferably commercial real estate.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Familiarity with Adobe InDesign is highly preferred.
• Strong attention to detail and excellent organizational skills.
• Analytical abilities to handle data-driven tasks and generate reports.
• Positive attitude and ability to work collaboratively within a team.
• Effective communication skills to interact with clients and team members.]]>

TalentMatch^®

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Responsibilities:
• Coordinate onboarding processes, including offer letters, background checks, I-9 verification, and compliance with federal and state regulations.
• Act as a point of contact for employee relations, addressing concerns, conducting investigations, and providing guidance on disciplinary actions.
• Facilitate performance management activities, such as review cycles, goal setting, and development plans for employees.
• Collaborate with the training team to identify development needs and recommend appropriate learning programs.
• Ensure compliance with employment laws and regulations, maintaining accurate records and generating reports to support HR initiatives.
• Develop, implement, and update employee policies, handbooks, and HR documentation to align with organizational goals.
• Support efforts to enhance employee engagement, strengthen workplace culture, and improve retention.
• Partner with cross-functional HR teams, including Benefits, Payroll, and Talent Development, to address employee needs effectively.
• Maintain accurate records within HRIS systems and uphold data integrity.
• Perform additional HR-related tasks as needed to support organizational objectives.]]> • Strong knowledge of HR laws and regulations, including federal and state requirements.
• Familiarity with HRIS systems and the ability to maintain accurate records.
• Excellent interpersonal and communication skills, with the ability to manage sensitive information discreetly.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• Experience in performance management and supporting employee development initiatives.
• Proficiency in identifying training needs and coordinating development programs with attention to detail.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.]]>

TalentMatch^®

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Responsibilities:
• Respond promptly to inbound customer calls, addressing inquiries and offering solutions.
• Create and manage customer quotes, process sales orders, send confirmations, and track the progress of orders.
• Resolve customer concerns efficiently, providing updates on product inquiries, returns, and other issues.
• Support the sales team by preparing proposals, organizing literature, coordinating samples, and assisting with trade show preparations.
• Maintain precise records and handle various administrative tasks to ensure smooth operations.
• Collaborate with team members to implement customer service and sales support best practices.
• Monitor and report on sales data using Excel, including generating spreadsheets, formulas, and Pivot Tables.
• Actively contribute to building lasting customer relationships through excellent communication and service.
• Assist in identifying opportunities to enhance internal processes and improve customer satisfaction.]]> • Bachelor's degree or equivalent relevant experience.

• At least 2 years of experience in customer service, inside sales, or administrative roles.

• Advanced proficiency in Microsoft Excel, including the use of formulas, reporting tools, and Pivot Tables.

• Management experience in any field is highly preferred.

• Strong communication skills, both written and verbal, with the ability to convey information clearly.

• Ability to multitask effectively in a dynamic and fast-paced work environment.

• Self-motivated, with the capability to work independently as well as collaboratively.

• Familiarity with best practices in customer service and sales support.

• Organized, detail-oriented, and committed to delivering high-quality work.

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Responsibilities:
• Provide administrative support to a team of professionals, ensuring tasks are completed efficiently and accurately.
• Proofread, format, and edit documents, including templates and redlined materials, to maintain quality standards.
• Assist with event setup and takedown, ensuring smooth execution of office events.
• Act as a backup for reception desk duties, welcoming guests and managing inquiries.
• Manage multiple tasks simultaneously, prioritizing responsibilities in a fast-paced environment.
• Use Microsoft Office Suite to create presentations, reports, and correspondence.
• Coordinate the distribution of internal and external marketing materials.
• Conduct research and gather documentation to support operational and financial tasks.
• Maintain calendars and schedule appointments for team members.
• Support ad hoc administrative tasks and collaborate with the operations team as needed.]]> • High school diploma or equivalent; additional education or certifications are a plus.
• Proficiency in Microsoft Word and Excel; familiarity with InDesign and DocuSign is preferred.
• Strong multitasking abilities and a proactive approach to problem-solving.
• Excellent proofreading and attention to detail skills.
• Outstanding communication and customer service capabilities.
• Experience in real estate or a related field is advantageous.
• Ability to adapt and thrive in a fast-paced, team-oriented setting.]]>

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We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a pivotal role in ensuring smooth day-to-day operations by providing essential support across multiple departments. This is an excellent opportunity for someone who thrives in a dynamic creative environment, and enjoys contributing to the efficiency of a growing organization.

Responsibilities:

• Coordinate HR activities including recruitment, scheduling, and other administrative tasks.

• Perform data entry, filing, and document proofreading to maintain precise and organized records.

• Offer administrative support to leadership and team members to streamline operations.

• Manage office tasks such as scheduling appointments, coordinating calendars, and arranging travel plans.

• Deliver outstanding customer service by responding to inquiries promptly and professionally.

• Monitor office supply inventory and ensure the workspace is tidy and welcoming.

• Provide direct assistance to the President as needed to support executive functions.

• Contribute to special projects and organizational initiatives as assigned.

]]> Requirements:

• Creative and design background, familiarity with Adobe and Canva.

• Proven experience in administrative support roles.

• Proficiency in managing inbound calls and providing receptionist duties.

• Strong data entry skills with a high level of accuracy.

• Familiarity with general office operations and procedures.

• Excellent organizational and time-management abilities.

• Strong verbal and written communication skills.

• Ability to work collaboratively in a fast-paced environment.

• High level of professionalism and attention to detail.

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Responsibilities:
• Generate and manage HR reports, including headcount tracking, approval routing, and personnel reports for board meetings.
• Maintain internal tools and systems such as Orginio and other organizational databases.
• Prepare and analyze dashboards covering turnover, recruiting metrics, and other essential HR data.
• Compile specialized reports, including change reports, spot bonuses, and quarterly turnover and new employee summaries.
• Conduct payroll audits and oversee compliance with internal processes on a quarterly basis.
• Handle accruals and forecasting for bonuses, profit sharing, labor allocations, and taxes.
• Support compensation activities like benchmarking and offer sheet preparation.
• Assist with weighted salary projects and potential budget adjustments.
• Collaborate with stakeholders to manage complex forecasting and labor allocation tasks.]]> • Proficiency in managing Human Resources Management Systems and reporting tools.
• Strong knowledge of compensation laws and practices.
• Expertise in forecasting and budget management.
• Exceptional attention to detail and organizational skills.
• Ability to take initiative and work independently in a fast-paced environment.
• Advanced problem-solving abilities and a proactive approach to challenges.
• Familiarity with payroll auditing and labor allocation processes.]]>

TalentMatch^®

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Responsibilities:
• Manage and coordinate the maintenance and repair of fleet vehicles, ensuring adherence to preventive maintenance schedules and maintaining detailed service logs.
• Oversee the procurement process, including developing bid specifications, selecting vendors, and ensuring compliance with regulations.
• Maintain accurate records of vehicle histories, registrations, inventory, and fuel card usage.
• Collaborate with law enforcement personnel, vendors, and other departments to optimize fleet operations and address vehicle-related issues.
• Respond to vehicle emergencies and provide guidance to resolve breakdowns or other challenges.
• Train clerical staff on fleet policies, procedures, and processes to ensure consistent operations.
• Monitor the fleet budget, prepare reports, and assist with financial planning related to vehicle acquisitions and maintenance.
• Coordinate fleet replacement strategies and prepare retired vehicles for auction.
• Conduct inspections and test drives of vehicles post-maintenance to ensure quality.
• Represent the fleet division in meetings and present relevant information to management as needed.]]> • Strong organizational and record-keeping skills, with attention to detail.
• Proficiency in data entry and familiarity with procurement processes.
• Ability to communicate effectively and provide excellent customer service.
• Knowledge of vehicle maintenance and repair procedures.
• Experience working with vendors, contractors, and other agencies.
• Ability to analyze data, create reports, and present findings to management.
• Valid driver's license and ability to travel to vendors within the state when required.]]>

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A technology services company in West LA is hiring an Executive Assistant on a contract-to-hire basis. As the Executive Assistant, you will support the Owner of the technology firm and also support the office with administrative tasks. Your main job duties will include calendar management for the Owner, acting as a gatekeeper, and daily monitoring of a very busy email inbox. You will also greet guests and clients, answer the phones, receive packages, set up for office lunches, and complete special administrative projects for the corporate office. This is a great opportunity for someone who is interested in a growing IT company serving local clients primarily in the entertainment industry. Robert Half is looking for a tech savvy individual who is detail oriented and organized. Hours are 9am-6pm Mon-Thursday and Friday from 9am-5pm. This is a contract to hire position, and the salary range is $75-$85k. Our client provides free lunch 3x per week, excellent benefits, and annual salary increases!

]]> • Expertise in managing complex calendars and scheduling appointments.
• Strong skills in coordinating travel arrangements, including international travel.
• Ability to organize and prepare meeting materials with attention to detail.
• Excellent communication skills, both written and verbal.
• High level of discretion and professionalism when handling sensitive information.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Proficiency in using office software and tools, such as Microsoft Office and scheduling platforms.]]>

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We are looking for an experienced Concierge to join our team in Waukesha, Wisconsin, on a contract to hire basis. This role is ideal for someone passionate about delivering exceptional customer service and creating memorable experiences for employees and guests. As a Front Desk Coordinator, you will play a pivotal role in ensuring smooth daily operations, managing lobby areas, and assisting with event setups and breakdowns.

Responsibilities:

• Greet and assist visitors, employees, and guests at the front desk with a welcoming and detail-oriented approach.

• Coordinate conference room setups, ensuring all arrangements meet client needs.

• Provide support for event preparation, including setup and breakdown activities.

• Serve as an information hub for building and campus details to address inquiries effectively.

• Respond promptly to service requests and communicate with management to resolve building-related issues.

• Maintain the lobby and front desk areas, ensuring they remain organized and presentable.

• Address and resolve concerns related to services such as janitorial, mailroom, copier usage, parking, and badging.

• Collaborate with team members to deliver seamless service and support.

• Anticipate client needs and proactively address concerns to enhance satisfaction.

• Perform additional duties as needed to support operational excellence.

]]> • 8-10 years of experience in the hospitality industry.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Proficient computer skills, particularly within Google Suite.
• Strong customer service skills, with a focus on delivering high-quality experiences.
• Familiarity with managing conference rooms, events, and mailroom services.
• Excellent problem-solving abilities and attention to detail.
• Ability to work collaboratively with a team while maintaining professionalism.]]>

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We are looking for a dedicated Data Entry Clerk/Customer Service Representative to join our team in Carol Stream, Illinois. In this contract-to-permanent role, you will play a pivotal part in ensuring customer satisfaction by efficiently managing inquiries, orders, and communications. This position offers an excellent opportunity to showcase your organizational and interpersonal skills. Must have experience and comfortability with basic math.

Responsibilities:

• Respond promptly to customer inquiries via phone, email, and other communication channels.

• Process and accurately enter customer orders into the system while ensuring all details are correct.

• Handle both inbound and outbound contacts to address customer needs and resolve issues.

• Collaborate with internal teams to ensure timely delivery and resolution of customer concerns.

• Maintain detailed records of customer interactions and transactions for accurate reporting.

• Utilize Microsoft Office tools to manage documentation and communication effectively.

• Provide clear and detail-oriented communication to customers, ensuring a positive experience.

• Apply basic math skills to verify pricing, calculate totals, and address discrepancies.

• Identify opportunities to improve customer service processes and contribute to team efficiency.

]]> • Proficiency in order entry and managing customer accounts.
• Strong verbal and written communication skills.
• Ability to handle inbound and outbound calls with professionalism.
• Familiarity with Office applications, including Word and Excel.
• Solid organizational skills with attention to detail.
• Basic math proficiency to handle calculations and pricing.
• A proactive approach to problem-solving and customer satisfaction.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Conduct thorough audits of employee records, including I-9 forms, to ensure compliance with regulations and organizational standards.
• Support the implementation of new HR software and manage accompanying documentation.
• Assist with administrative tasks such as organizing employee files, addressing backlogs, and identifying opportunities for process improvements.
• Generate reports and perform basic HR data analysis using Microsoft Excel, applying formulas and simple analytics.
• Help the team adapt to a dynamic work environment by quickly learning new processes and tools.
• Maintain and update HR records, ensuring all documentation is accurate and well-organized.
• Input and validate data in Paylocity, ensuring system accuracy and reliability.
• Collaborate with the HR team to meet deadlines and enhance department efficiency.]]> • Familiarity with HR compliance requirements, including I-9 forms and employee file audits.
• Hands-on experience with Paylocity or comparable HRIS platforms.
• Proficiency in Microsoft Excel, including the use of formulas and basic data analysis.
• Strong attention to detail and the ability to manage repetitive tasks effectively.
• Quick learner with the ability to adapt to evolving priorities and new technologies.
• Excellent organizational and time-management skills.
• Ability to work onsite and contribute to a collaborative team environment.]]>

TalentMatch^®

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Responsibilities:
• Lead full-cycle recruitment efforts, including sourcing, screening, interviewing, and hiring for technical and skilled trade positions.
• Collaborate with hiring managers to understand job requirements and develop effective recruitment strategies.
• Prepare and organize interview packets, ensuring all documentation is accurate and up-to-date.
• Participate in candidate interviews and provide recommendations to hiring teams.
• Assist in updating and refining recruitment processes and materials.
• Support the HR team with recruitment-related administrative tasks.
• Utilize Workday or similar Applicant Tracking Systems (ATS) to manage candidate pipelines.
• Coordinate pre-employment screenings, including drug testing and background checks.
• Provide insights and recommendations to improve hiring outcomes and team efficiency.
• Work closely with internal teams to ensure seamless onboarding processes.]]> • Strong background in high-volume recruitment and corporate recruiting.
• Proficiency in using Applicant Tracking Systems (ATS), preferably Workday.
• Excellent organizational skills and attention to detail.
• Ability to thrive in a fast-paced environment and manage multiple priorities.
• Prior experience in manufacturing or similar industries is a plus.
• Strong communication skills, with the ability to collaborate effectively across teams.
• Comfortable working onsite in a detail-oriented setting.]]>

TalentMatch^®

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Responsibilities include:
- Greetings
- Incoming calls
- Scheduling meetings
- Data entry
- Basic MS Word
- Filing and other admin tasks

Duration: April 1st to October 2nd
Hours: 8am-5pm M-F
Pay: $18+ depending on experience]]>

TalentMatch^®

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We are looking for an experienced Executive Assistant to support senior leadership at a dynamic organization in Century City. This contract to permanent position requires an individual with exceptional organizational and communication skills, capable of managing a wide range of administrative tasks. The ideal candidate thrives in a fast-paced environment and demonstrates a proactive approach to problem-solving. This is a combination of personal and professional support duties and requires you to be on site daily.

Responsibilities:

• Manage complex calendars, ensuring efficient scheduling and timely adjustments as needed.

• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.

• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and ready.

• Act as a liaison between the executive team and internal or external stakeholders.

• Handle confidential information with discretion and professionalism.

• Assist in prioritizing tasks and managing deadlines to support organizational goals.

• Maintain and update records, files, and reports for executive-level initiatives.

• Provide support in venture capital and private equity-related activities, including research and documentation.

• Coordinate logistics for events and meetings, ensuring seamless execution.

• Address ad hoc requests and special projects with efficiency and attention to detail.

]]> • Proficiency in managing calendars and travel arrangements for senior executives.
• Strong organizational skills, with the ability to prioritize and multitask effectively.
• Excellent interpersonal and communication abilities, both written and verbal.
• Demonstrated experience supporting venture capital or private equity operations is preferred.
• High level of discretion and professionalism in handling sensitive information.
• Adept in using productivity tools and software, such as Microsoft Office Suite.
• Ability to adapt quickly in a fast-paced and evolving work environment.]]>

TalentMatch^®

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We are looking for an Administrative Assistant to join our team on a contract basis in Pottstown, Pennsylvania. In this role, you will provide essential support to housing programs, ensuring compliance and efficient operations. This position requires strong organizational skills and the ability to handle regulated processes while assisting residents with their housing needs.

Responsibilities:

• Process housing applications and ensure all supporting documentation meets compliance requirements.

• Conduct background checks and verify applicant eligibility according to established guidelines.

• Maintain accurate and organized records, adhering to housing authority regulations.

• Communicate with residents and applicants regarding unit availability, application status, and program updates.

• Manage resident payments, ensuring timely acceptance and proper documentation.

• Address resident requests and follow up on maintenance work orders as needed.

• Provide front office support, including answering inbound calls and performing receptionist duties.

]]> • Strong organizational skills and attention to detail in maintaining compliance documentation.

• Ability to handle inbound calls and provide excellent customer service.

• Proficiency in managing payments and maintaining accurate financial records.

• Competence in handling sensitive information with confidentiality and professionalism.

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TalentMatch^®

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We are looking for an experienced HR Recruiter to join our team in Loveland, Colorado. In this role, you will play a pivotal part in managing the recruitment process for both ongoing hiring needs and seasonal production demands. This is a long-term contract position, offering an excellent opportunity to work in a dynamic and fast-paced environment.

Responsibilities:

• Manage recruitment efforts for multiple job openings, including postings on Indeed and internal platforms.

• Review applications, conduct prescreening interviews, and schedule follow-up sessions such as orientations.

• Process applications from walk-in candidates and conduct in-person prescreen interviews.

• Coordinate high-volume recruitment for production roles during seasonal hiring peaks, ensuring smooth onboarding.

• Communicate effectively with candidates to manage scheduling and reduce fall-off rates.

• Maintain accurate records and documentation using tools like Excel, Word, and Outlook.

• Collaborate with hiring managers to understand staffing needs and prioritize open roles.

• Provide support for Spanish-speaking candidates, leveraging bilingual skills where applicable.

• Ensure compliance with company policies and procedures throughout the hiring process.

]]> • must be fluent in Spanish & English (written and verbal)

• Proven experience in full-cycle recruiting, including sourcing, screening, and onboarding.

• Strong organizational skills and attention to detail, especially in high-volume environments.

• Proficiency in using applicant tracking systems and recruitment tools.

• Ability to conduct interviews effectively and assess candidate qualifications.

• Familiarity with Microsoft Office Suite, including Excel, Word, and Outlook.

• Excellent communication skills, both written and verbal.

• Ability to thrive in a fast-paced, deadline-driven environment.

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TalentMatch^®

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Responsibilities:
• Facilitate the onboarding process for new hires, ensuring a smooth transition into the organization.
• Address employee relations issues, providing guidance and support to resolve concerns effectively.
• Administer and manage employee benefits programs, ensuring accurate enrollment and communication.
• Maintain and update HRIS systems to ensure data accuracy and compliance.
• Collaborate with management to implement HR policies and procedures that align with organizational goals.
• Provide administrative support for day-to-day human resources operations.
• Conduct training sessions and workshops to promote understanding of HR policies.
• Monitor compliance with labor laws and regulations, taking corrective actions as needed.
• Assist in recruitment efforts by posting job openings and screening candidates.
• Prepare reports and documentation related to HR activities and metrics.]]> • Strong knowledge of employee relations and benefits management.
• Proficiency in using HRIS systems for data management.
• Familiarity with labor laws and compliance regulations.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Ability to work independently and collaboratively in a team setting.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.]]>

TalentMatch^®

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Responsibilities:
• Coordinate and schedule meetings for senior staff, ensuring all logistics are handled efficiently.
• Process incoming and outgoing mail, manage faxes, and perform photocopying tasks as needed.
• Organize and maintain both paper and electronic filing systems to ensure easy access to important documents.
• Draft and prepare letters, close incident and complaint reports, and handle correspondence as required.
• Manage daily office operations and provide support for various tasks assigned by senior management.
• Adapt to ad hoc assignments and shifting priorities with a proactive approach.
• Assist in orienting and training other support staff when necessary to maintain team productivity.]]> • Strong multitasking abilities with a detail-oriented mindset.
• Knowledge of office administration, including proper grammar, punctuation, and business communication standards.
• Proficiency in handling inbound calls and performing receptionist duties.
• Familiarity with data entry and electronic filing systems.
• Ability to work independently and collaboratively in a high-volume environment.
• Strong motivation and dependability to meet deadlines and deliver quality work.]]>

TalentMatch^®

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Responsibilities:
• Greet patients and visitors warmly, ensuring a positive first impression.
• Answer and manage incoming and outgoing calls using a multi-line phone system.
• Schedule appointments and maintain accurate records in the electronic system.
• Assist patients with check-in and check-out processes efficiently.
• Handle administrative tasks such as organizing files and data entry.
• Provide clear and detail-oriented communication with patients, staff, and external partners.
• Utilize basic medical terminology to support patient and staff needs.
• Collaborate with team members to ensure smooth office operations.
• Address patient inquiries and concerns with empathy and professionalism.
• Maintain a high level of organization in a busy office setting.]]> • Prior experience in a medical office or healthcare environment is preferred.
• Strong customer service and interpersonal skills.
• Ability to work effectively in a fast-paced, high-traffic office.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Familiarity with basic medical terminology.
• High school diploma required; higher education is not necessary.
• Demonstrated reliability and ability to handle challenging situations with professionalism.]]>

TalentMatch^®

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Responsibilities:
• Assist members in opening, managing, and closing a variety of accounts, including consumer and business accounts.
• Process financial transactions with accuracy and efficiency while maintaining high service standards.
• Address member inquiries and resolve issues, escalating complex matters with thoughtful recommendations as needed.
• Maintain precise and up-to-date account information in internal systems.
• Identify opportunities to offer additional financial products and services tailored to member needs.
• Meet or exceed individual performance goals in both service and sales metrics.
• Manage cash operations, including balancing, replenishing funds, and adhering to policy guidelines.
• Perform transactions requiring higher approval levels, such as check negotiations within authorized limits.
• Ensure compliance with regulatory standards and internal policies through regular training and adherence.
• Travel to nearby branch locations to provide operational and service support when required.]]> • Minimum of 1–3 years of experience in retail banking, financial services, or a similar customer-facing role.
• Strong interpersonal and communication skills with a focus on delivering excellent service.
• Ability to effectively manage multiple priorities in a dynamic environment.
• Proficiency in Microsoft Office applications and general computer systems.
• Familiarity with financial institution operations and products is preferred.
• Knowledge of compliance and regulatory standards within the financial services industry.
• Demonstrated organizational skills and attention to detail.]]>

TalentMatch^®

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We are looking for an experienced Medical Claims Auditor to join our team in Emeryville, California. In this long-term contract position, you will play a pivotal role in ensuring the accuracy and compliance of medical claims while also serving as a trainer to enhance team knowledge and performance. If you have a strong background in medical coding, auditing, and training, this opportunity is ideal for you.

Responsibilities:

• Conduct detailed audits of paid, pending, and denied medical claims to ensure proper coding, adherence to benefit rules, and compliance with state and federal regulations, including the California Knox-Keene Act and Medi-Cal.

• Design and deliver comprehensive training programs for Claims Examiners, focusing on workflows, updated policies, and emerging technologies.

• Investigate complex claim issues, including provider disputes and appeals, and identify trends to propose effective corrective actions.

• Compile and maintain detailed statistical and quality reports, presenting audit findings and staff performance metrics to management.

• Stay informed about federal and state billing laws, including Medicare guidelines, to ensure compliance during health plan audits.

• Collaborate with team members to resolve discrepancies and implement efficient claims processing practices.

• Assist in the development of new audit procedures and quality control measures to continuously improve operations.

• Provide subject matter expertise in medical coding standards, including ICD-10 and CPT codes, to support organizational goals.

• Contribute to special projects and initiatives as needed to enhance claims auditing and training functions.

If you are interested in this role please apply Now for immediate consideration.

]]> • Strong knowledge of ICD-10 and CPT codes, along with certified coding credentials.
• Expertise in auditing insurance claims and ensuring compliance with state and federal regulations.
• Proven ability to conduct training sessions and develop educational resources for team members.
• Familiarity with Medi-Cal and the California Knox-Keene Act.
• Exceptional analytical skills to identify trends and resolve complex claim issues.
• Proficiency in preparing statistical reports and presenting findings to stakeholders.
• Strong communication skills and the ability to collaborate effectively with diverse teams.]]>

TalentMatch^®

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Are you detail‑driven, organized, and thrive in a “heads‑down” workflow? Robert Half is partnering with a long‑standing, community‑focused life insurance organization to add a Member Services Processing Representative to their Customer Support Center Processing team. This is a great fit for someone who enjoys structured tasks, data accuracy, and navigating multiple systems throughout the day.

Why Candidates Love This Opportunity

Clear, structured work with predictable workflows
A respected organization with a long history and strong community impact
Supportive team culture—not a call center role, but a processing environment
The ability to stay “in the zone” and feel accomplished each day
Hybrid/remote flexibility

What You’ll Do

You’ll work inside the Customer Support Center’s digital worklists—processing tasks submitted by phone representatives, such as:

Beneficiary changes
Reinstatements
Loan processing and cash surrenders
Reviewing, tracking, and processing annuity applications (secondary workflow)
Entering application data into internal trackers
Sending follow‑up emails and occasional calls to other carriers to confirm receipt or request needed info
Navigating multiple internal systems to complete back‑office processing tasks
Partnering with trainers or teammates when you need support
Maintaining accuracy, speed, and productivity throughout the day

This role is minimal phone work—most of your day is spent processing, reviewing, and updating member information in a structured queue.

Interested? Apply today!

Reach out to us at 📞 (563) 359‑7535

We’d love to connect and share more about how this role aligns with your experience and goals.

]]> Who Thrives in This Role

This position is ideal for someone who is:

Focused and productive in a data-processing environment
Comfortable working independently and managing their own workflow
Not afraid to ask questions and collaborate when needed
Tech‑savvy and able to navigate multiple software systems
Skilled in Word, Excel, typing, and comfortable using Microsoft Teams (screen-sharing familiarity is a plus!)
Detail‑oriented, accurate, and efficient
Able to stay engaged while working remotely

Requirements

Strong computer and multi‑system navigation skills
High attention to detail and task accuracy
Ability to work independently in a remote environment
Solid performance on Microsoft Office and typing assessments
Reliable home workspace after initial on‑site IT setup if you desire to leverage hybrid flexibility

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Manage full-cycle recruiting processes for corporate roles, ensuring timely and efficient hiring.
• Source and screen candidates using tools such as CareerBuilder, CRM platforms, and Applicant Tracking Systems.
• Collaborate with department leaders to understand hiring needs and develop tailored recruitment strategies.
• Coordinate background checks and ensure compliance with hiring policies.
• Maintain and update records within recruitment systems to track candidate progress.
• Handle a workload of approximately 16 requisitions at a time, meeting tight deadlines and filling roles within 30 days.
• Build strong relationships with candidates and hiring managers to ensure a positive recruiting experience.
• Identify and attract top talent through proactive sourcing strategies, including military recruiting and other specialized techniques.
• Provide insights on market trends and candidate availability to support strategic hiring decisions.]]> • Familiarity with applicant tracking systems and CRM tools to streamline recruitment workflows.
• Strong skills in candidate sourcing, screening, and background checking.
• Ability to manage a high volume of requisitions with precision and efficiency.
• Excellent communication and interpersonal skills to engage effectively with candidates and stakeholders.
• Knowledge of full-cycle recruiting processes, including talent acquisition strategies.
• Experience with specialized recruiting methods, such as military recruiting, is a plus.
• Detail-oriented and organized, with the ability to meet tight hiring deadlines.]]>

TalentMatch^®

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Responsibilities:
• Unpack and inspect incoming rings and pendants to verify accuracy and quality.
• Accurately input details such as ring sizes, engraving specifications, lettering, and diamond counts into the system.
• Utilize company software to create work orders and update relevant records.
• Perform additional data entry tasks, including collating materials and organizing documentation.
• Maintain a high level of attention to detail and speed while executing all assigned duties.
• Collaborate with team members to ensure seamless processing of inventory data.
• Identify and report any discrepancies or errors in product details.
• Follow established procedures for data entry and inventory management.]]> • Exceptional attention to detail and accuracy in handling information.
• Proficient typing skills with the ability to work efficiently under deadlines.
• Familiarity with numeric and computer-based data entry systems.
• Strong organizational skills and ability to multitask effectively.
• Basic knowledge of inventory handling or related processes is a plus.
• Comfortable working with specialized software and systems.
• Ability to communicate effectively and work collaboratively in a team environment.]]>

TalentMatch^®

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· Works with hiring manager to fill vacant positions. Prepares recruitment plans and announcements, develops and implements recruitment strategies, examination components and other related material for vacant positions.

· Responsible for full cycle of recruitment including reviewing applications for examinations; conducting job analyses for the validation of examinations; developing and conducting examinations; analyzing and interpreting exam results.

· Reviews and revises job descriptions to ensure they are current and accurate.

· Prepares written and oral reports including recommendations for actions.

· Interprets and applies relevant laws, rules, policies, procedures, MOU’s and ordinances for managers, supervisors, employees.

· Organizes and maintains automated and manual personnel record systems.

· Develops and maintains forms as needed.

· Performs onboarding and off boarding duties as needed.

· Composes letters, reports, memoranda and other written material as directed or on own initiative.

]]> Knowledge Of:

· Applicable federal, state and local employment laws.

· Techniques and principles of recruitment and selection processes.

· Principles of classification and compensation structures and administration.

· Policies and practices of public personnel administration.

· Business math concepts.

· Proper English grammar, punctuation, and spelling.

· Proficiency with Microsoft Office applications, with intermediate to advanced level competency in Word, Excel and PowerPoint.

· Strong analytical and critical thinking skills.

· Communicate clearly verbally and in writing.

· Collaborate effectively with all levels of management with diplomacy and tact.

· Interpret and apply policies, procedures and laws

· Use independent judgement within established guidelines and exercise confidentiality.

· Organize tasks, meet deadlines, and prioritize competing demands.

· Maintain effective working relationships with colleagues, customers, and the public.

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TalentMatch^®

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We are looking for an experienced Compensation & Benefits Specialist to join our team in Columbus, Ohio. In this role, you will play a key part in managing and coordinating benefit programs, ensuring accurate data entry, and supporting employee relations initiatives. This is a long-term contract position offering the opportunity to contribute to a dynamic HR environment.

Responsibilities:

• Administer and coordinate employee benefit programs, ensuring compliance and accuracy.

• Manage data entry tasks related to compensation and benefits processes.

• Provide support for employee relations, addressing inquiries and resolving issues.

• Conduct benefits analysis to evaluate program effectiveness and recommend improvements.

• Assist with Family and Medical Leave Act (FMLA) administration and compliance.

• Support HR functions through administrative tasks and documentation.

• Collaborate with team members to enhance compensation and benefits strategies.

• Maintain confidentiality and accuracy in handling sensitive employee information.

• Ensure timely processing of benefits-related documentation and reporting.

• Serve as a point of contact for employees regarding benefit-related questions.

]]> • Strong knowledge of benefit functions and coordination.
• Familiarity with FMLA regulations and compliance.
• Proficiency in data entry and maintaining accurate records.
• Excellent interpersonal and communication skills for employee relations.
• Ability to analyze benefits data and recommend improvements.
• Detail-oriented with a commitment to confidentiality.
• Solid organizational skills to manage multiple tasks efficiently.]]>

TalentMatch^®

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Responsibilities:
• Conduct outreach to property owners to discuss project scope, proposed equipment placement, and gain agreement to proceed.
• Maintain accurate documentation of customer agreements, property acknowledgments, and project communications.
• Ensure compliance with approved outreach policies, procedures, and materials.
• Collaborate closely with the Customer Outreach Specialist or Manager to enhance community awareness initiatives.
• Facilitate communication throughout all stages of the project to keep stakeholders informed and engaged.
• Manage project-specific documentation, including easements and agreements, to ensure smooth operations.
• Monitor and report timesheets, expenses, and other administrative workflows in line with approved guidelines.
• Support onboarding processes for new team members and ensure adherence to organizational standards.
• Address customer inquiries promptly and courteously, ensuring high-quality service delivery.
• Assist in validating outreach plans and ensuring alignment with organizational goals.]]> • Strong skills in documentation management and adherence to policies and procedures.
• Exceptional verbal and written communication abilities.
• Ability to work collaboratively with cross-functional teams and stakeholders.
• Proficiency in managing administrative tasks such as timesheets and expense reporting.
• Familiarity with project management practices and tools.
• Detail-oriented with a focus on accuracy and compliance.
• Ability to adapt to dynamic project requirements and maintain professionalism under pressure.]]>

TalentMatch^®

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Responsibilities:
• Coordinate incoming and outgoing referrals for specialized ophthalmology services, ensuring timely and accurate processing of all required information.
• Utilize electronic health record systems to manage referrals, track patient progress, and communicate effectively with healthcare providers.
• Act as the primary liaison between patients, providers, and external facilities to schedule appointments and provide updates on referral statuses.
• Collect necessary clinical documentation, verify insurance coverage, and obtain prior authorizations for specialty referrals.
• Follow up with patients and healthcare providers to ensure all referral-related tasks are completed efficiently.
• Maintain up-to-date knowledge of referral procedures and insurance requirements specific to ophthalmology services.
• Support front desk operations during busy periods by assisting with patient access functions.
• Monitor referral workflows and identify opportunities to improve efficiency and patient satisfaction.]]> • Proven experience as a referral coordinator or in a similar role within a healthcare setting.

• Proficiency in using electronic health record systems (EPIC required) for managing patient referrals and records.

• Strong understanding of referral processes, including insurance verification and prior authorization procedures.

• Excellent communication and organizational skills, with the ability to manage multiple tasks simultaneously.

• Ability to work independently and collaboratively within a clinical team.

• High school diploma or equivalent; additional certification in healthcare administration is advantageous.

• Familiarity with medical terminology related to ophthalmology or optometry is preferred.

• Previous experience in an eye specialty or optometry clinic is highly desirable.

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TalentMatch^®

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Responsibilities:
• Conduct weekly reconciliation of vendor invoices to ensure accuracy and compliance.
• Review and validate kick-out reports, coordinating with sites to address corrections prior to invoice finalization.
• Create and maintain electronic records for requisition entry, including customer numbers and cost center information.
• Deliver training sessions to vendors and employees on utilizing tools and systems, both as initial onboarding and ongoing support.
• Collaborate with the project management team to monitor site expansions and new site implementations.
• Update and manage tickets with service providers to ensure smooth operations.
• Maintain and revise training manuals for system tools tailored for both users and vendors.
• Validate Kronos invoices weekly, ensuring proper use of pay rules and job codes.
• Support program managers by updating requisition records as needed.]]> • Advanced proficiency in Microsoft Excel, including PivotTables and complex formulas.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication abilities.
• Familiarity with vendor management systems, such as Beeline, is highly desirable.
• Knowledge of payroll systems like Kronos is a plus.
• Ability to manage multiple tasks and projects independently.
• Comfortable working in a hybrid environment with minimal supervision.]]>

TalentMatch^®

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We are looking for a detail-oriented and welcoming Front Desk Coordinator to join our team in Houston, Texas. In this Contract to permanent position, you will play a key role in ensuring smooth day-to-day operations by managing the front desk, supporting office activities, and delivering excellent guest experiences. The ideal candidate is organized, detail-oriented, and able to multitask in a fast-paced environment.

Responsibilities:

• Greet visitors, clients, and employees warmly while maintaining an attentive and friendly atmosphere at the front desk.

• Keep the front office area clean, organized, and visually presentable at all times.

• Oversee breakroom supplies, including stocking beverages, snacks, and kitchen essentials, while monitoring inventory levels and coordinating replenishment.

• Ensure common areas, such as the breakroom and conference rooms, are clean and well-maintained.

• Manage conference room scheduling, meeting calendars, and logistics such as catering, room setup, and technology requirements.

• Assist with planning and executing internal meetings and events, ensuring all details are handled effectively.

• Provide administrative support to the Executive Assistant, including coordination of office tasks and special projects.

• Maintain office supplies, coordinate with vendors, and ensure timely restocking of essential items.

• Handle incoming mail and packages by sorting and distributing them appropriately, as well as coordinating outgoing shipments and deliveries.

• Track and manage package logs to ensure accurate documentation.

]]> • Proficiency in handling multi-line phone systems and efficiently managing inbound calls.
• Strong organizational skills for managing office supplies and maintaining common areas.
• Ability to provide administrative assistance and support for special projects.
• Familiarity with scheduling and coordinating meetings, including logistics such as catering and technology.
• Excellent communication skills and customer service orientation.
• Capability to track and manage mail and package handling processes.
• Previous experience in concierge services or similar roles is a plus.]]>

TalentMatch^®

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Responsibilities:
• Greet and assist visitors and clients promptly, ensuring a positive first impression.
• Handle inbound phone calls with courtesy, redirecting them to the appropriate departments or individuals.
• Perform accurate data entry to maintain updated records and documentation.
• Manage scheduling appointments and coordinate calendars as needed.
• Ensure the reception area remains organized and presentable at all times.
• Provide support with basic administrative tasks, such as filing and email correspondence.
• Monitor office supplies and coordinate replenishment when necessary.
• Collaborate with team members to facilitate smooth communication and workflow.]]> • Strong communication skills, both verbal and written, to interact effectively with clients and team members.
• Proficiency in data entry and familiarity with office software applications.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks efficiently in a fast-paced environment.
• Customer service-oriented mindset with a friendly and approachable demeanor.
• High school diploma or equivalent qualification.
• Availability to work on a contract basis in Naples, Florida.]]>

TalentMatch^®

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Responsibilities:
• Provide administrative support by managing correspondence, organizing schedules, and maintaining records.
• Compile, analyze, and present data through charts, graphs, and tables for reports and presentations.
• Prepare and validate documentation, ensuring compliance with company policies and procedures.
• Handle document management tasks, including processing and organizing files in accordance with established standards.
• Respond to routine inquiries and correspondence by following predefined processes.
• Coordinate meetings, appointments, and other scheduling activities to support departmental needs.
• Ensure compliance with safety guidelines and business processes in all tasks performed.
• Assist in onboarding processes and hiring-related administrative tasks.
• Monitor trends and analyze data for inclusion in reports.
• Utilize Microsoft tools to create and edit business documents, presentations, and spreadsheets.]]> • 0-5 years of experience in administrative support or related roles.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to analyze data and prepare reports with attention to detail.
• Knowledge of document management practices and compliance standards.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Familiarity with safety guidelines and procedures in a setting that requires attention to detail.]]>

TalentMatch^®

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Responsibilities:
• Oversee daily office operations to ensure workflows are efficient and organized.
• Handle administrative tasks such as maintaining documentation, managing files, and drafting correspondence.
• Coordinate delivery schedules for customers and vendors to ensure timely operations.
• Monitor inventory levels, placing orders as needed to maintain stock.
• Assist office staff with scheduling and task coordination to enhance productivity.
• Provide outstanding customer service by addressing inquiries and resolving issues promptly.
• Develop, implement, and maintain office procedures to ensure operational consistency.
• Identify opportunities for improving office processes and propose actionable recommendations.
• Answer inbound calls and provide receptionist support when necessary.
• Collaborate with vendors to manage relationships and ensure smooth supply chain operations.]]> • Minimum of 2 years of experience in administrative roles, preferably in a similar capacity.

• Proven ability to answer inbound calls and manage receptionist duties effectively.

• Strong organizational skills with experience in handling administrative office tasks.

• Familiarity with supporting sales teams and coordinating related activities.

• Demonstrated ability to manage relationships with multiple vendors.

• Excellent communication skills, both written and verbal.

• Proficiency in maintaining and implementing office procedures.

• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.

• Being familiar with Carson City and the construction industry is a plus

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TalentMatch^®

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We are looking for an experienced Office Manager to join our team in Wayzata, Minnesota. This is a long-term contract position, ideal for someone who thrives in a dynamic office environment and is passionate about ensuring smooth day-to-day operations. The role combines receptionist responsibilities with office management tasks, offering a diverse range of duties.

Hours: M, T, W 8AM - 5PM

Responsibilities:

• Manage daily office operations, including organizing mail, scanning documents, and distributing them to appropriate team members.

• Oversee inventory and coordinate orders for office supplies, breakroom essentials, and special equipment requests.

• Handle reception duties three days a week, creating a welcoming environment for visitors and employees.

• Coordinate catering for weekly lunches, as well as in-house and off-site events, meetings, and luncheons.

• Act as the primary contact for landlords, property managers, and vendors to ensure effective office operations.

• Assist with budget creation and ongoing management for office-related expenses.

• Facilitate space planning and intra-office moves to optimize workspace utilization.

]]> • Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Proficiency in handling reception duties and managing office supplies.
• Familiarity with accounts payable processes and scanning/distributing invoices.
• Excellent communication and interpersonal skills for building relationships with vendors and employees.
• Ability to coordinate events, catering, and intra-office moves efficiently.
• Experience managing budgets and implementing operational improvements.
• Proficiency with office equipment and software tools commonly used in administrative settings.]]>

TalentMatch^®

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Responsibilities:
• Manage and respond to inbound calls professionally, ensuring inquiries are addressed promptly and accurately.
• Perform data entry tasks with precision to maintain up-to-date records and databases.
• Oversee receptionist duties, including welcoming visitors and maintaining a positive first impression.
• Coordinate administrative tasks to support office operations and team members effectively.
• Organize and maintain filing systems, both physical and digital, for easy access and retrieval.
• Schedule appointments, meetings, and other events while managing calendars efficiently.
• Prepare correspondence, reports, and presentations as needed.
• Maintain office supplies inventory and place orders to ensure resources are available.
• Collaborate with colleagues to support special projects or events.
• Uphold confidentiality and professionalism while handling sensitive information.]]> • Proficiency in answering calls and providing excellent customer service.
• Strong data entry skills with attention to detail and accuracy.
• Ability to manage receptionist duties and create a welcoming environment.
• Familiarity with office equipment and administrative software.
• Excellent organizational and multitasking abilities.
• Effective communication skills, both written and verbal.
• High level of discretion when handling confidential information.]]>

TalentMatch^®

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Responsibilities:
• Greet visitors and clients warmly, directing them to the appropriate personnel or departments.
• Answer and manage multi-line phone systems, transferring calls effectively and handling inquiries with care.
• Sort and distribute incoming mail and deliveries promptly.
• Maintain confidentiality while handling sensitive documents and information.
• Coordinate with managers and clients to address any job-related or deadline issues.
• Perform additional administrative projects and tasks as assigned.
• Operate switchboard systems efficiently, ensuring smooth call management.
• Collaborate with team members to ensure seamless office operations.
• Provide general support to office staff, including scheduling and document preparation.]]> • Prior experience as a receptionist, administrative assistant, or in switchboard operations is preferred.
• Proficiency in handling multi-line phone systems and transferring calls effectively.
• Strong verbal and written communication skills.
• Ability to manage confidential documents and sensitive information with discretion.
• Skilled in sorting mail, handling deliveries, and performing general administrative tasks.
• Demonstrated ability to multitask and prioritize in a fast-paced setting.
• Familiarity with basic office equipment and software.]]>

TalentMatch^®

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Responsibilities:
• Process order receipts and confirmations for retail, corporate, and wholesale customers.
• Accurately enter and route orders for various customer categories, including wholesale, distributors, web, retail, donations, and exports.
• Handle accounts receivable tasks such as invoicing, deposits, and responding to inquiries.
• Address customer service needs, including complaints, product inquiries, and requests for purchasing information.
• Manage donation requests and set up new customer profiles in the database.
• Perform filing and maintain organization for front desk and reception duties.
• Monitor aged receivables on a weekly basis to ensure timely follow-up.
• Generate monthly customer statements and prepare salesperson commission reports.
• Assist with social media marketing efforts on platforms like Facebook, Instagram, and Pinterest.
• Conduct annual tasks such as trade show lead follow-ups and rotating stock in the showroom.]]> • Proficiency in order entry and managing inbound and outbound calls.
• Familiarity with accounts receivable processes, including invoicing and deposits.
• Ability to handle receptionist duties and maintain front desk professionalism.
• Experience with social media marketing across platforms such as Facebook, Instagram, and Pinterest.
• Strong organizational skills for filing and database management.
• Excellent communication skills to address customer inquiries and complaints effectively.
• Knowledge of managing aged receivables and generating detailed statements and reports.]]>

TalentMatch^®

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Responsibilities:
• Greet and assist visitors with a welcoming and attentive demeanor.
• Answer incoming phone calls and direct them to the appropriate departments.
• Manage and organize incoming mail and deliveries.
• Utilize Microsoft Outlook and Teams for scheduling and communication purposes.
• Maintain a tidy and efficient reception area.
• Provide administrative support to various teams as needed.
• Handle inquiries and provide accurate information to callers and visitors.
• Ensure all interactions reflect a high level of courtesy.]]> • Proficiency in Microsoft Outlook and Microsoft Teams.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to maintain a detail-oriented approach in all interactions.
• Familiarity with sorting and handling incoming mail.
• Exceptional phone etiquette and customer service skills.]]>

TalentMatch^®

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We are looking for a detail-oriented Legal Office Clerk to join our team in Rochester, New York. This Contract to permanent position requires someone who can efficiently handle administrative tasks and data entry while ensuring accuracy and compliance with legal standards. If you excel in organization, communication, and maintaining confidentiality, this role may be the perfect fit for you.

Responsibilities:

• Enter and update legal data into designated systems with precision and timeliness.

• Review data for errors and verify its compliance with legal requirements.

• Utilize and apply legal terminology accurately to ensure proper data entry.

• Generate detailed reports and respond to inquiries related to stored data.

• Create and maintain logs, records, and documentation of daily activities.

• Follow data security and integrity policies to safeguard sensitive information.

• Perform periodic backups to preserve critical data.

• Conduct regular audits to verify the accuracy and completeness of data.

• Collaborate with the legal team to collect and process required information.

• Uphold the confidentiality of all legal files and information handled.

]]> • Strong data entry skills with a focus on accuracy and efficiency.
• Experience using Microsoft Excel, Word, and Outlook.
• Ability to scan and manage legal files effectively.
• Familiarity with legal terminology and documentation processes.
• Excellent organizational and time management abilities.
• High level of attention to detail and commitment to maintaining confidentiality.
• Strong communication skills for coordinating with team members and handling inquiries.]]>

TalentMatch^®

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Responsibilities:
• Assemble pocket folders by inserting documents and business reply envelopes, ensuring accuracy and consistency.
• Complete 200-300 folder assemblies per hour while maintaining quality standards.
• Organize and maintain files to support office operations.
• Perform data entry tasks to update and manage records efficiently.
• Provide back-office support by handling paperwork and administrative tasks.
• Ensure all assembly and clerical work aligns with company procedures.
• Collaborate with team members to meet daily and weekly production goals.]]> • Proficiency in data entry with attention to detail.
• Experience in back-office support or similar administrative roles.
• Ability to perform repetitive tasks with high accuracy and efficiency.
• Strong time management skills to meet productivity goals.
• Comfortable with light assembly work and following detailed instructions.]]>

TalentMatch^®

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Are you a customer-oriented professional with strong technology skills seeking a dynamic role in a clinical setting? We are seeking a Clinical Secretary to join our healthcare team, where you will play a key role in supporting daily patient and provider operations. This is an excellent opportunity for candidates with healthcare administrative experience, a knack for multitasking, and a passion for delivering excellent service.

Key Responsibilities:

Serve as the first point of contact for patients, providing warm, professional, and responsive customer service.
Schedule appointments and manage patient information using EPIC or similar EMR systems.
Answer and triage phone calls, using effective listening and professional telephone etiquette.
Accurately process and direct inquiries from patients, providers, and staff.
Coordinate administrative tasks, ensuring timeliness and accuracy in a fast-paced environment.
Uphold confidentiality and follow clinic protocols at all times.

Required Skills and Abilities:

Demonstrated ability to deliver exceptional customer service, with strong verbal and interpersonal communication.
Excellent organizational skills; able to prioritize and manage multiple tasks efficiently.
Proficiency with EPIC or similar Electronic Medical Record (EMR) systems in scheduling and information management.
Strong communication, effective listening, and sound judgment skills.
Ability to work independently, apply critical thinking, and resolve issues proactively.

Preferred Skills and Abilities:

Knowledge of medical terminology and previous experience in a medical office or high-volume call center.
Spanish-speaking (bilingual) skills are an advantage.
Familiarity with Microsoft Excel and experience with multi-line telephone systems.
Experience in specialty clinical environments such as oncology, cardiology, or dermatology, with exposure to specialized EPIC modules.
Demonstrated flexibility and ability to adapt to changing work demands.

Top Must-Have Skills:

Exceptional customer service.
EPIC or prior EMR experience (strongly preferred).
Effective communication skills—call center or customer service representative experience valued.
Spanish bilingual skills are a plus but not required.

Personality Fit:

Independent worker who takes initiative.
Tech-savvy and eager to learn new tools.
Flexible and adaptable, able to thrive in fast-changing clinical environments.

]]> • Proficiency in electronic medical record systems such as MEDENT, Epic EMR, or similar platforms.
• Strong communication skills, including the ability to interact professionally with diverse populations.
• Knowledge of basic medical terminology and office procedures.
• Experience in medical billing and scheduling processes.
• Spanish language proficiency is preferred but not required.
• Ability to multitask and prioritize effectively in fast-paced environments.
• Familiarity with Microsoft Excel and other basic office software tools.]]>

TalentMatch^®

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Responsibilities:
• Manage and maintain orders and inventory using Microsoft Dynamics GP.
• Process customer returns, claims, and warranty-related issues efficiently.
• Create and oversee reporting for sales teams and clients, both internally and externally.
• Monitor and maintain client accounts, including backorders, shipments, and cancellation rates.
• Collaborate closely with key departments to support program initiatives.
• Handle inbound and outbound calls to address customer inquiries and resolve issues.
• Ensure accurate order entry and timely responses to customer needs.
• Provide exceptional service to clients, fostering positive relationships and trust.]]> • Strong verbal and written communication skills.
• Proficiency in Microsoft Suite applications.
• Familiarity with Microsoft Dynamics GP is preferred but not required.
• Excellent organizational skills and attention to detail.
• Previous experience in customer service, sales support, or account support roles is highly desirable.
• Bi-lingual candidates (Spanish) are a plus.
• Minimum of 1 year of relevant experience.]]>

TalentMatch^®

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Our client is seeking an Office Coordinator to support the daily operations of a busy technician team. This role serves as a central point of coordination between field technicians, customers, and internal leadership to ensure service requests are scheduled efficiently and operations run smoothly. This is a great opportunity for someone who enjoys organization, communication, and problem-solving in a fast-paced environment.

Responsibilities

Coordinate and schedule service appointments for field technicians
Communicate schedule updates, job details, and customer needs to technicians in the field
Assist with incoming calls and provide professional, responsive customer support
Track service activities and maintain accurate documentation in internal systems
Support day-to-day office operations and administrative tasks
Assist with receiving and organizing materials and supplies as needed
Help maintain an organized workspace and support operational efficiency
Collaborate with team members to improve processes and workflow

]]> Qualifications

Previous administrative, scheduling, dispatch, or customer service experience preferred
Strong communication and interpersonal skills
Highly organized with strong attention to detail
Ability to multitask and prioritize in a fast-paced environment
Comfortable working with computer systems and scheduling tools
Positive, team-oriented mindset with a willingness to learn
Experience supporting field service teams is helpful but not required

Interested in Learning More?

If you’re interested in hearing more about this opportunity, please reach out to Kara to discuss the role and next steps.

📞 Call or text: Kara at 920-666-6382.

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We are seeking a highly detailed individual to support a global company for an open-ended long-term contract. This role provides critical support across sales, supplier quality, supply chain, and customer service teams. The ideal candidate is flexible, highly organized, systems‑comfortable, and able to switch between tasks quickly while maintaining accuracy and composure. This position manages documentation, assists with sales support activities, and collaborates with internal and external stakeholders to ensure smooth operational flow.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and brings a calm, resilient presence to daily work.

Key Responsibilities

Document Control & Administration

Maintain, update, and organize customer and supplier documentation, certifications, and specifications.
Ensure accuracy and completeness of documents, following established procedures.
Support audits and compliance checks through effective record management.

Sales & Customer Support

Provide timely and professional support to sales and customer service teams.
Assist with quotes, product information, order details, and customer documentation needs.
Communicate clearly and effectively with customers, suppliers, and internal partners.

Cross-Functional Coordination

Collaborate with quality, supply chain, and sales teams to resolve issues and ensure smooth processing of documentation and customer requests.
Help identify gaps in information and proactively seek solutions.

Operational Responsiveness

Handle shifting priorities and multiple tasks without losing focus or accuracy.
Stay composed when faced with urgent requests or incomplete information.
Adapt to process changes, updated requirements, and new systems as needed.

]]> Required Skills & Competencies

Core Traits

Flexible and organized — can adjust to changing priorities while maintaining structure.
Strong communicator — able to talk through issues, ask clarifying questions, and engage professionally with others.
Agile — able to jump quickly between tasks and responsibilities.
Resilient — remains steady and composed under pressure; does not get easily flustered.
Adaptable — willing to adjust to new processes, expectations, and technologies.

Technical & Functional Skills

Strong attention to detail and accuracy, especially with documentation.
Ability to learn new systems and tools quickly; comfortable working within multiple platforms.
Solid time management and prioritization skills.
Problem-solving mindset; seeks answers rather than waiting for direction.
Professional written and verbal communication skills.

Preferred Qualifications

Experience in a support role related to sales, supply chain, logistics, quality, or customer service.
Prior exposure to document management processes or quality/compliance documentation.
Experience working cross-functionally in a fast‑paced environment.

The successful candidate is dependable, detail‑oriented, proactive, and comfortable with a mix of structured processes and rapidly changing priorities. This person enjoys partnering with others, communicating clearly, and keeping operations moving smoothly — all while maintaining calm, confidence, and professionalism.

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TalentMatch^®

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We are looking for a skilled Documentation Implementor to join our team on a contract basis in Maple Plain, Minnesota. In this role, you will play a key part in supporting a system transition by documenting processes and offering guidance to users as they shift from HubSpot to Salesforce. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with a diverse team.

Responsibilities:

• Create and maintain detailed process documentation within Confluence and SharePoint environments.

• Provide individualized support to users transitioning from HubSpot to Salesforce, answering questions and offering guidance.

• Develop training materials, including videos and written guides, to ensure users understand Salesforce functionalities.

• Collaborate with sales and support teams to identify documentation needs and address concerns during the system transition.

• Ensure all documentation is clear, accurate, and accessible to relevant stakeholders.

• Utilize Salesforce knowledge to educate users about customized features and workflows.

• Manage administrative tasks related to process implementation and documentation.

• Foster a positive experience for users by addressing concerns and highlighting Salesforce benefits.

• Assist in organizing and compiling necessary documents to support the transition process.

• Work in a hybrid environment, with onsite presence required on Tuesdays, Wednesdays, and Thursdays.

]]> • Demonstrated expertise in Salesforce administration, development, and integration.

• Familiarity with HubSpot, with the ability to learn and adapt quickly as the system is phased out.

• Proficiency in using Confluence and SharePoint for documentation purposes.

• Strong skills in Microsoft Office Suite, including Word and Excel.

• Exceptional organizational and time-management abilities.

• Effective communication skills to interact with users and stakeholders.

• Ability to work independently while maintaining collaboration with team members.

• Experience in process implementation and administrative coordination.

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TalentMatch^®

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We are seeking a dynamic and experienced Bilingual Spanish HR Manager to join our team on a temp-to-hire basis in Baldwin Park. This role will oversee day-to-day HR operations while partnering with leadership to support organizational goals. The ideal candidate is hands-on, detail-oriented, and comfortable working in a fast-paced environment, with the ability to communicate effectively in both English and Spanish.

Duties and Responsibilities

• Develop and implement HR systems, policies, and best practices for a growing organization.

• Partner with ADP to manage HRIS, payroll, and benefits programs efficiently.

• Lead recruitment, onboarding, and orientation for new hires.

• Coach and support managers with leadership development, performance reviews, and employee relations.

• Design and deliver ongoing leadership and team management training for supervisors and team leads.

• Create and track performance metrics across departments—warehouse, sales, drivers, and purchasing—to measure productivity, accountability, and overall team effectiveness.

• Help define and strengthen company culture by aligning programs with company mission and core values.

• Plan and coordinate employee engagement activities, recognition programs, and company events.

• Maintain compliance with federal, state, and local employment laws and regulations.

• Maintain accurate HR documentation, reports, and records.

• Stay current on HR trends, employment laws, and workforce development practices.

]]> Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.

• Minimum five years of hands-on HR experience with increasing responsibility, demonstrating the ability to lead and make independent decisions.

• Proven track record of taking ownership of HR operations and implementing effective systems and programs without requiring close supervision.

• Bilingual (English/Spanish).

• SHRM-CP certification preferred.

• Strong knowledge of HR operations, employment law, and compliance.

• Demonstrated success in coaching and developing managers and team leaders.

• Confident, proactive, and able to influence across all levels of the organization.

• Skilled in ADP Workforce Now or similar HRIS/payroll systems.

• Excellent communication, organizational, and problem-solving skills.

• Experience in food distribution or related industries preferred, not required.

Core Competencies

• Culture & Engagement: Shapes and promotes company values through communication, recognition, and events.

• Leadership Development: Coaches managers and supervisors to lead effectively and build cohesive teams.

• HR Infrastructure: Builds scalable systems, policies, and processes from the ground up.

• Performance Management: Designs and tracks performance metrics to improve productivity and accountability across all departments.

• Collaboration: Works effectively across departments and levels to drive alignment.

• Integrity & Confidentiality: Handles all matters with professionalism and discretion.

• Adaptability: Thrives in a fast-paced, evolving environment.

• Bilingual Communication: Effectively connects with employees in both English and Spanish

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TalentMatch^®

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Responsibilities:
• Respond to inbound and outbound calls, providing exceptional service and resolving customer inquiries efficiently.
• Accurately process and manage order entries, ensuring all details are recorded correctly.
• Maintain clear and detail-oriented communication with clients to address their concerns and provide solutions.
• Collaborate with internal teams to ensure smooth handling of customer requests and orders.
• Utilize company systems and tools to track and manage customer interactions effectively.
• Ensure compliance with company policies and procedures during all customer interactions.
• Proactively identify opportunities to enhance customer satisfaction and build long-term relationships.
• Manage multiple tasks simultaneously while maintaining a high level of attention to detail and accuracy.]]> • Strong skills in handling inbound and outbound calls professionally.
• Familiarity with order entry processes and systems.
• Excellent verbal and written communication skills.
• Ability to work both independently and collaboratively in a hybrid work environment.
• High level of organizational skills with attention to detail.
• Proficiency in using computer systems and customer management tools.
• Must pass background and drug screenings prior to employment.]]>

TalentMatch^®

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Responsibilities:
• Manage day-to-day HR operations, including employee relations and addressing concerns.
• Oversee benefits programs such as 401k management and health benefits.
• Support recruitment efforts by handling sourcing, conducting interviews, and managing employee orientation.
• Assist in employee performance reviews and related documentation.
• Maintain accurate reporting and data analysis using Excel and other Microsoft Office tools.
• Ensure the timely review and accuracy of employee timesheets.
• Communicate effectively with employees and address their inquiries or issues.
• Provide support for HRIS systems like Paychex and related tools.
• Uphold confidentiality and professionalism in all HR activities.]]> • Bilingual proficiency in Spanish and English.
• Strong skills in Microsoft Excel and other Microsoft Office applications.
• Familiarity with HRIS systems such as Paychex or comparable platforms.
• Knowledge of benefit functions, including 401k and health insurance management.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong organizational and communication skills, with a focus on interpersonal interactions.
• Previous experience in recruitment, onboarding, and orientation processes.]]>

TalentMatch^®

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We are looking for a dedicated Customer Service Representative to join our team in Indianapolis, Indiana. This is a Contract to permanent position where you will play a vital role in delivering exceptional support and solutions to customers. Your ability to communicate with attention to detail and empathy will help ensure a positive experience for those seeking assistance. If you thrive in a fast-paced environment and are passionate about making a difference, we encourage you to apply.

Responsibilities:

• Engage with customers to address inquiries, resolve concerns, and provide accurate information in a detail-oriented and empathetic manner.

• Navigate multiple systems and applications simultaneously to ensure efficient handling of customer requests.

• Identify and troubleshoot issues, offering solutions or escalating matters when necessary to ensure resolution.

• Accurately input and maintain customer data while adhering to established processes and documentation standards.

• Adapt quickly to new procedures, system updates, and shifting priorities to meet business needs.

• Collaborate effectively with team members and leadership to maintain a positive and productive work environment.

• Communicate clearly through active listening, verbal explanations, and written correspondence, including de-escalating challenging situations.

• Demonstrate reliability by adhering to scheduled shifts and maintaining consistent attendance.

• Uphold a strong commitment to delivering high-quality customer service and maintaining a high standard of conduct at all times.

]]> Requirements:

• Proven experience in customer service or call center environments.

• Proficiency in using Microsoft Word and Microsoft Excel to manage documentation and reports.

• Strong data entry skills, including numeric accuracy and attention to detail.

• Ability to navigate and use multiple systems and platforms efficiently.

• Excellent problem-solving and critical thinking abilities.

• Strong verbal and written communication skills to handle customer interactions effectively.

• Dependable and punctual, with a commitment to meeting shift requirements.

• Ability to work collaboratively within a team while maintaining a positive attitude.

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TalentMatch^®

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Responsibilities:
• Manage end-to-end recruitment processes, including sourcing, screening, interviewing, and onboarding candidates.
• Utilize platforms like Indeed and LinkedIn Recruiter to identify and engage with candidates who have relevant experience.
• Coordinate daily interview schedules, conducting up to 5-8 interviews per day.
• Optimize the use of applicant tracking systems and AI-driven tools, such as Paradox, to enhance recruitment efficiency.
• Collaborate with hiring managers to share requisitions and ensure alignment on hiring needs.
• Develop and execute effective sourcing strategies to attract top talent across various roles.
• Maintain accurate records and documentation within the applicant tracking system.
• Build and nurture relationships with candidates to create a positive recruitment experience.
• Analyze recruitment metrics to identify areas for improvement and drive process enhancements.
• Stay updated on industry trends and best practices to refine recruitment strategies.]]> • Strong knowledge of high-volume recruitment processes and strategies.
• Proficiency in using applicant tracking systems and AI-driven recruitment tools.
• Familiarity with platforms like LinkedIn Recruiter and Indeed for candidate sourcing.
• Excellent organizational skills to manage multiple requisitions and schedules.
• Effective communication and interpersonal skills for engaging with candidates and hiring teams.
• Ability to analyze recruitment data and metrics to inform decision-making.
• Knowledge of best practices in corporate recruiting and talent acquisition.]]>

TalentMatch^®

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Responsibilities:
• Evaluate and organize physical and digital files to align with established folder structures and retention policies.
• Identify and securely dispose of outdated or unnecessary documents, including sensitive materials such as Section 8 files and procurement records.
• Collaborate with file room personnel to categorize and manage documentation efficiently.
• Ensure compliance with organizational policies regarding document retention and destruction.
• Provide guidance on potential roadblocks or challenges in the document purge process and suggest practical solutions.
• Maintain accurate records of purged and retained documents for auditing purposes.
• Utilize tools such as Microsoft Outlook and Microsoft Word to support correspondence and documentation.
• Engage in data entry tasks to update file inventories and track progress.
• Work closely with other team members and staff to meet project deadlines, including occasional overtime as needed.
• Communicate effectively with stakeholders to ensure clarity on project objectives and outcomes.]]> • Proficiency in Microsoft Outlook and Microsoft Word for correspondence and documentation tasks.
• Strong organizational skills and attention to detail in handling sensitive and confidential information.
• Ability to discern and make judgments regarding document retention and destruction.
• Familiarity with data entry practices and maintaining accurate records.
• Experience with filing systems and folder organization for efficient document retrieval.
• Understanding of challenges related to document purging and the ability to address them effectively.
• Availability to work occasional overtime to meet project deadlines.]]>

TalentMatch^®

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Responsibilities:
• Provide administrative support to Court Services staff, ensuring timely responses to legal professionals, including judges.
• Manage filing systems, organize documents, and create forms to streamline processes.
• Respond promptly to multiple requests while maintaining a sense of urgency and professionalism.
• Perform accurate data entry and prepare essential documents, ensuring attention to detail.
• Handle inbound calls, manage calendars, and coordinate scheduling to maintain operational efficiency.
• Maintain confidentiality while working with sensitive documents and client information.
• Assist with court-related filings and ensure all paperwork adheres to required standards.
• Deliver excellent customer service by clearly communicating timelines and necessary steps to clients involved in court processes.]]> • Proven ability to manage calendars, schedule appointments, and coordinate meetings effectively.
• Strong organizational skills with experience in filing, document creation, and data entry.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication skills, both written and verbal, to interact professionally with clients and legal staff.
• Proficiency in responding to inbound calls and managing multiple tasks simultaneously.
• Familiarity with court filing procedures is a plus.
• Strong attention to detail and ability to work efficiently under pressure.]]>

TalentMatch^®

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We are looking for a detail-oriented Project Scheduler to join our client's team on a long-term contract basis in Pelzer, South Carolina. In this role, you will play a vital part in ensuring the success of infrastructure projects by developing and managing project schedules, monitoring progress, and providing insightful recommendations. The ideal candidate will possess strong organizational skills and a thorough understanding of project management principles.

Responsibilities:

• Develop, maintain, and analyze project schedules to ensure alignment with industry best practices.

• Monitor project progress and generate detailed reports to assist teams in making informed decisions.

• Identify potential delays in project schedules and implement timely interventions to keep projects on track.

• Create and oversee scopes of work using Work Breakdown Structures (WBS) to ensure project integrity.

• Track and analyze critical activities, review forecasts, and provide actionable recommendations to maintain budget and timeline.

• Manage and update the project risk register to minimize the impact of risks on schedule, budget, and scope.

• Perform "what-if" analyses and develop contingency plans to address potential scheduling challenges.

• Collaborate with cross-functional teams to resolve project issues and ensure seamless coordination.

• Ensure accuracy in project scheduling by performing version control and maintaining consistent documentation.

• Utilize project management tools such as Primavera, Procore, and Power BI to streamline processes and enhance efficiency.

]]> • Proven expertise in project scheduling and management within infrastructure, construction, or manufacturing sectors.
• Proficiency in tools such as Primavera, Procore, ERP systems, and Power BI.
• Strong understanding of Work Breakdown Structures (WBS) and risk management practices.
• Ability to analyze data, track baselines, and develop contingency plans effectively.
• Excellent coordination skills to work across departments and resolve project-related issues.
• Knowledge of piping systems and infrastructure solutions is a plus.
• Demonstrated ability to ensure accuracy and maintain version control within project schedules.]]>

TalentMatch^®

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Job Title: Executive Assistant (Direct Hire) – Onsite daily, Beverly Hills

Location: Beverly Hills, CA

Salary: $75,000 to $100,000 annually

Position Overview:

Our client seeks an experienced and highly organized Executive Assistant to support a C-level executive. This position is a blend of traditional executive support and high-level personal assistant duties (50% EA/50% PA). Discretion, detail orientation, flexibility, and a proactive attitude are essential. This is an excellent opportunity to join a dynamic workplace and make a significant impact.

Key Responsibilities:

Executive Assistant Duties (Approx. 50%)

Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic & international)
Prepare presentations, reports, correspondence, and expense reports as needed
Serve as a gatekeeper and point of contact for internal and external stakeholders
Run point on meeting logistics, take minutes, and track follow-up action items
Assist with confidential projects and operational tasks
Manage communications and ensure prompt response to time-sensitive requests

Personal Assistant Duties (Approx. 50%)

Coordinate personal appointments, reservations, social events, and family logistics
Handle vendors, household staff, and manage service providers/maintenance for the residence
Run personal errands, including shopping, couriering, and gift procurement
Maintain detailed records for household and executive preferences
Maintain travel itineraries, including family or guests as needed
Support ad-hoc life management needs (private events, property projects)

]]>

5+ years’ experience supporting senior executives in an onsite capacity (direct EA/PA blend strongly preferred)

Outstanding time management, communication, and multitasking abilities

Discretion with confidential and sensitive matters

Poised, professional, and calm under pressure

Advanced proficiency in Microsoft Office Suite and calendar management tools

Experience coordinating luxury travel, events, and managing multiple priorities

Bachelor’s degree preferred

]]>

TalentMatch^®

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Responsibilities:
• Handle high-volume print and reprographics production tasks, ensuring accuracy and efficiency.
• Perform quality control checks and troubleshoot issues related to file setups and printing workflows.
• Manage complex and escalated print requests, serving as a knowledgeable point of escalation.
• Assist with scheduling, reporting, and researching data to support reprographics operations.
• Coordinate administrative tasks to stabilize daily operations and improve workflow efficiency.
• Act as a senior resource by demonstrating confidence, maturity, and proactive problem-solving.
• Provide indirect support to national operations through reliability and technical competence.
• Apply an administrator mindset to enhance operator-level responsibilities and outcomes.
• Ensure all reprographics production adheres to strict turnaround times and quality standards.
• Lead by example to foster a collaborative and productive workplace environment.]]> • Proven ability to troubleshoot and resolve issues under pressure while maintaining file accuracy.
• Strong administrative skills, including scheduling, reporting, and data analysis.
• Ability to act as a senior resource, demonstrating initiative and problem-solving capabilities.
• Familiarity with quality control processes and managing complex print requests.
• Competence in coordinating daily operations and stabilizing workflows.
• Excellent organizational and communication skills to support both local and national operations.
• Attention to detail and confidence to lead by expertise rather than authority.]]>

TalentMatch^®

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Responsibilities:
• Accurately input and maintain data records in databases and systems.
• Perform numerical and alphanumeric data entry tasks with speed and precision.
• Organize and manage data to ensure accessibility and reliability.
• Generate reports and summaries based on data inputs and operational needs.
• Provide administrative support to streamline operations and processes.
• Collaborate with team members to ensure data integrity and consistency.
• Monitor and verify information to minimize errors and discrepancies.
• Handle sensitive data with confidentiality and professionalism.
• Assist in maintaining documentation and tracking updates effectively.]]> • High level of accuracy and attention to detail in all tasks.
• Proficiency with computer systems and data entry software.
• Strong typing skills, both numeric and alphanumeric.
• Ability to manage multiple tasks and prioritize effectively under deadlines.
• Excellent organizational and time management skills.
• Strong communication skills to interact with team members.
• Commitment to maintaining confidentiality of sensitive information.]]>

TalentMatch^®

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We are looking for a dedicated Customer Service Representative to join our team in Vandalia, Ohio. In this role, you will handle member services tasks with precision and attention to detail, ensuring smooth operations and excellent support. This is a Contract to permanent position, offering the opportunity for long-term growth within the organization.

Responsibilities:

• Perform accurate data entry into member portals, ensuring successful submission and confirmation.

• Process enrollments and update eligibility records in a timely manner.

• Reach out to vendors and respond to inquiries from representatives as needed.

• Scan and index documents for efficient record-keeping.

• Distribute mail and manage correspondence effectively.

• Generate and review reports to support business operations.

• Schedule appointments and maintain organized records.

• Manage email correspondence, ensuring prompt and detail-oriented communication.

• Provide outstanding customer service by answering inbound calls and resolving member inquiries.

For immediate consideration, call 937.224.8326.

]]> • Proficiency in data entry and familiarity with member portals.
• Strong communication skills, both written and verbal.
• Ability to work with Microsoft Excel and Microsoft Word.
• Excellent organizational skills and attention to detail.
• Ability to handle email correspondence professionally and efficiently.
• Experience with scheduling appointments and managing calendars.
• A proactive approach to problem-solving and multitasking.]]>

TalentMatch^®

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Responsibilities:
• Perform general administrative tasks, including answering inbound calls, managing correspondence, and maintaining organized records.
• Assist the Property Manager with daily operational needs and provide support on property-related matters.
• Schedule appointments and coordinate meetings with vendors, clients, and team members.
• Oversee payment processing and ensure accurate documentation of financial transactions.
• Manage vendor relationships and track service requests to completion.
• Handle receptionist duties such as greeting visitors and directing inquiries.
• Conduct data entry tasks to maintain accurate and up-to-date records.
• Support office operations by ordering supplies and ensuring the workspace remains organized.
• Prepare reports and presentations as required by the Property Manager.
• Collaborate with team members to improve office workflows and efficiency.]]> • Familiarity with property management tasks is preferred but not required.
• Proficiency in administrative software and tools, including data entry systems.
• Strong organizational skills and attention to detail.
• Excellent communication abilities, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Detail-oriented approach with a business casual dress code.
• Experience in vendor management and payment processing is a plus.]]>

TalentMatch^®

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Responsibilities:
• Coordinate and execute onboarding activities to ensure new hires are smoothly integrated into the organization.
• Maintain and update HRIS platforms, ensuring accuracy and compliance with organizational standards.
• Assist with employee relations by addressing inquiries and providing guidance on HR policies and procedures.
• Conduct background checks and verify employment eligibility for new hires.
• Support administrative tasks, such as maintaining employee records and preparing HR documents.
• Collaborate with team members to enhance HR processes and improve efficiencies.
• Communicate with various departments to ensure alignment on HR-related matters.
• Help organize and facilitate training sessions and development programs.
• Provide timely support for employee requests and HR-related concerns.
• Ensure compliance with company policies and applicable labor regulations.]]> • Proficiency in HRIS platforms and familiarity with HR administrative processes.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication abilities.
• Experience with onboarding procedures.
• Knowledge of employee relations and HR policies.
• Ability to manage multiple tasks in a fast-paced environment.
• Working knowledge of labor laws and compliance standards.]]>

TalentMatch^®

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Responsibilities:
• Manage the end-to-end credentialing process for physicians, including application preparation, documentation collection, and submission to relevant entities.
• Ensure the accuracy and completion of all credentialing documents, verifying certifications, licenses, and compliance with regulatory standards.
• Monitor healthcare regulations and accreditation requirements to maintain compliance throughout the credentialing process.
• Resolve issues or discrepancies that arise during the credentialing process, collaborating with healthcare providers and agencies to find solutions.
• Keep detailed and organized records of credentialing statuses, deadlines, and associated documentation.
• Communicate effectively with physicians, insurance companies, and healthcare facilities to facilitate a smooth credentialing experience.
• Assist with recredentialing applications and updates to ensure providers maintain their active status.
• Utilize credentialing databases and software tools to track progress and generate reports.
• Support delegated credentialing processes for organizations that oversee multiple providers.
• Provide guidance to physicians on navigating the credentialing requirements of insurance networks and healthcare facilities.]]> • Familiarity with healthcare regulations, insurance networks, and credentialing procedures is advantageous.
• Strong organizational and time management skills to handle multiple tasks and deadlines.
• Excellent communication skills to interact with physicians, agencies, and insurance providers.
• Proficiency in credentialing databases, software, and tools.
• Ability to work independently and prioritize tasks effectively.
• Attention to detail to ensure accuracy and compliance in documentation.
• Knowledge of recredentialing and delegated credentialing processes is beneficial.]]>

TalentMatch^®

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Our client is seeking a driven and results-oriented Inside Sales Representative to join their growing team. This is an excellent opportunity for a motivated sales professional who thrives in a fast-paced environment and enjoys building strong customer relationships.

Key Responsibilities:

Proactively identify and qualify new sales opportunities through outbound calls, emails, and lead follow-up
Develop and maintain long-lasting relationships with new and existing customers
Conduct product demonstrations and educate prospects on solutions that meet their needs
Collaborate closely with outside sales, sales support, and other internal teams to ensure customer satisfaction
Meet or exceed monthly and quarterly sales targets
Maintain accurate records of customer activities and pipeline updates in the CRM system
Continuously learn about evolving products, services, and industry trends to effectively communicate value to customers

Qualifications:

1+ years of experience in inside sales, telesales, or a related customer-focused role
Excellent verbal and written communication skills
Strong ability to build rapport and influence decision-makers
Self-starter with proven track record of meeting or exceeding sales goals
Willingness to learn, grow, and adapt in a dynamic environment
Proficiency with CRM software and Microsoft Office suite is preferred

]]> • Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Familiarity with CRM software and sales tracking tools.
• Proficiency in social media platforms and campaign management.
• Knowledge of outbound marketing strategies.
• Self-motivated with a results-driven approach.
• Ability to work collaboratively in a team-oriented environment.]]>

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We are looking for meticulous and skilled Proofreaders to join our team on a contract basis. In this role, you will review and edit documents written in various European languages, ensuring accuracy, clarity, and adherence to guidelines. This short-term, flexible opportunity allows you to apply your language expertise while working remotely. This is a contract position that can be completed remotely.

Responsibilities:

• Thoroughly review and edit documents to identify and correct spelling, grammar, punctuation, and formatting errors.

• Ensure that all content is accurate, clear, and consistent with the required language and style guidelines.

• Collaborate with the team to address any questions or discrepancies in the documents.

• Maintain the confidentiality and integrity of any sensitive or proprietary information handled.

• Meet strict deadlines and project timelines while upholding high-quality standards.

• Adapt to various project requirements and language nuances to deliver precise proofreading.

• Provide feedback on document quality and suggest improvements when necessary.

• Communicate effectively to update progress and resolve any issues promptly.

]]> • Proficiency in one or more European languages, such as Bulgarian, Czech, Danish, Dutch, Finnish, French, Greek, Icelandic, Latvian, Lithuanian, Maltese, Norwegian, Polish, Slovak, Slovene, or Swedish.
• Strong command of grammar, spelling, and language conventions.
• Exceptional attention to detail and ability to identify errors quickly and accurately.
• Ability to manage time effectively and meet tight deadlines.
• Familiarity with various document formatting styles and guidelines.
• Experience working with sensitive or confidential information is preferred.]]>

TalentMatch^®

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We are looking for a motivated and detail-oriented Office Assistant to join our team on a contract-to-permanent basis in Bloomington, Minnesota. In this role, you will serve as the primary point of contact at the front desk, handling administrative tasks, mailroom operations, and supporting the overall office environment. This position is ideal for someone who thrives in a fast-paced setting and enjoys multitasking while delivering excellent customer service. This is a part-time opportunity with 20-25 hours per week.

Responsibilities:

• Welcome visitors, clients, and staff in a courteous and friendly manner, ensuring an exceptional first impression.

• Manage the front desk by answering phone calls, directing inquiries, and handling electronic and physical correspondence.

• Sort, distribute, and prepare outgoing mail and packages, maintaining accurate logs and records for mailroom activities.

• Oversee office supplies inventory and maintain the organization of common areas.

• Assist in scheduling meetings, managing conference room bookings, and coordinating basic calendar tasks.

• Perform administrative duties such as filing, data entry, photocopying, and scanning documents.

• Collaborate with internal teams and external vendors to ensure smooth office operations.

• Support various departments with ad-hoc tasks and projects as needed.

• Uphold confidentiality and integrity in handling sensitive information.

]]> • Strong communication skills, both written and verbal, with a customer-focused approach.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to work independently and collaboratively within a team setting.
• Attention to detail and a well-groomed appearance, reflecting the values of the organization.
• Capacity to handle confidential information with discretion and integrity.
• Comfortable managing multiple tasks in a fast-paced environment.]]>

TalentMatch^®

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Key Tasks and Responsibilities:

Process Bi-weekly Payroll via ADP for approximately 70 employees, using ADP

Manage recruitment process for all positions including posting, sourcing, selecting, and prescreening candidates; coordinating interviews; and preparing job offers.

Conducts background checks and manages on-boarding activities.

Assist in managing all health and welfare benefits, including COBRA, FMLA and other leaves of absence, disability, paid-time off, and worker’s compensation. Coordinates claims resolution, change reporting, and monitors benefit changes.

Provides support to team members with benefit questions or issues.

Ensures legal compliance by monitoring and implementing applicable federal and state laws and regulations.

Assists in research, development and implementation of human resources policies, procedures, and best practices.

Maintains team member and people manager handbooks and written policies. Provides guidance to team members regarding policy interpretation.

Provides guidance to managers on performance support and employee relations issues.

Maintains Human Resource Information System records, employment files, and other records in compliance with laws, regulations, and best practices.

Conducts and analyzes exit interviews and provides managers with feedback.

Ensures a positive work environment and culture for all employees including conducting employee satisfaction surveys.

Compiles HR data and metrics. Provides data as needed internally and externally.

Performs other duties as assigned.

Education and Qualification Requirements

Bachelor’s degree in Human Resources or related field
SHRM Certified Professional (SHRM-CP) or PHR highly preferred
Minimum of two years experience in Human Resources in a role.
Knowledge of Microsoft Office (Word, Excel, PowerPoint) as well as HRIS software.
Be familiar and comfortable with the culture and characteristics of persons with Substance Use Disorders and mental health disorders.
Provide a welcoming and accepting environment in which this population and their families can receive services.
Empathic towards all employees and able to foster a positive work environment.
Be flexible and adaptable to changing work environments.
Be able to multi-task.
Be confidential and a good listener.
Have effective communication skills, both written and verbal]]> • Strong ability to source talent using various platforms and techniques.
• Proficiency in conducting interviews to evaluate candidates effectively.
• Familiarity with applicant tracking systems and database management.
• Excellent written and verbal communication skills.
• Ability to build and maintain relationships with candidates and hiring managers.
• Strong organizational skills and attention to detail.
• Knowledge of employment laws and regulations related to recruitment.]]>

TalentMatch^®

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We are seeking an Assistant Property Manager to support a luxury residential property with 625 units. This is a hands-on, resident-facing role covering a maternity leave (3–6 months). The ideal candidate will be organized, customer service-oriented, and experienced with property management systems.

- Manage move-ins and move-outs, including elevator scheduling

- Review and process Certificates of Insurance (COIs)

- Oversee amenity reservations (approve/decline availability)

- Ensure units are move-in ready

- Send parking and storage agreements via DocuSign

- Handle roommate removal forms (training provided)

- Run background checks

- Provide day-to-day support to residents and property operations

]]> - Experience with Yardi (required)

- Familiarity with BuildingLink and DocuSign

- Strong customer service and communication skills

- Ability to manage multiple tasks and stay organized in a fast-paced environment

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TalentMatch^®

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Responsibilities:
• Conduct thorough title searches to verify ownership and identify potential issues.
• Review and clear title discrepancies to ensure proper documentation.
• Examine preliminary title reports and provide accurate assessments.
• Scan and organize documents to maintain a well-structured digital record system.
• Collaborate with team members to resolve title-related challenges and streamline operations.
• Ensure compliance with applicable laws and regulations in all title processes.
• Maintain high attention to detail while managing multiple tasks and deadlines.
• Communicate effectively with stakeholders to address title concerns and provide updates.
• Support the preparation of reports for client and internal use.]]> • Strong knowledge of title examination procedures and related regulations.
• Proficiency in scanning and organizing documents digitally.
• Ability to analyze preliminary title reports with high accuracy.
• Exceptional attention to detail and organizational skills.
• Effective communication skills for interacting with clients and team members.
• Ability to thrive in a fast-paced environment while managing multiple tasks.
• Familiarity with industry-standard tools and software for title management.]]>

TalentMatch^®

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Responsibilities:
• Manage daily operations related to employee benefits, including enrollments, terminations, and life event updates.
• Conduct timely reconciliations of benefit-related data and vendor invoices, ensuring accuracy and compliance.
• Maintain records for all benefit plans, including enrollments, applications, claims, and other required documentation.
• Draft and update communication materials regarding employee benefits, ensuring clarity and accessibility.
• Coordinate and participate in the annual Open Enrollment process and weekly New Employee Orientation sessions.
• Administer leave programs, including FMLA, state-specific family and medical leave, and company leave policies.
• Track leave eligibility, usage, and documentation, while communicating requirements and timelines to employees.
• Serve as the primary liaison for workers’ compensation claims, ensuring timely reporting and effective communication with all parties.
• Oversee reasonable accommodation requests, engaging in interactive processes and providing guidance to managers.
• Ensure compliance with federal, state, and local employment laws, including ADA, FMLA, and other applicable regulations.]]> • Strong knowledge of local, state, and federal employment laws and regulations.
• Experience in managing leave programs, including FMLA and state-specific leave policies.
• Familiarity with benefits administration processes, including reconciliations and vendor coordination.
• Ability to educate employees on available benefits and ensure compliance with enrollment procedures.
• Excellent communication skills, both written and verbal, for drafting materials and conducting orientations.
• Proficiency in maintaining accurate records and generating reports related to benefits, leaves, and accommodations.
• Capacity to work collaboratively with payroll and third-party administrators to ensure seamless operations.]]>

TalentMatch^®

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Responsibilities:
• Deliver exceptional customer service to all visitors and employees, ensuring their needs are met promptly and professionally.
• Handle front-of-house operations, including greeting guests and directing inquiries to the appropriate departments.
• Coordinate and assist with the physical setup of events and meeting spaces, including arranging furniture, signage, and equipment.
• Maintain accurate records of room bookings and event calendars, ensuring all information is up-to-date.
• Collaborate with the facilities team to support additional services and maintain a high standard of functionality within the workplace.
• Monitor building spaces to ensure they are clean, organized, and ready for use at all times.
• Act as a point of contact for event planning and logistics, ensuring seamless execution.
• Respond to queries and resolve issues efficiently, fostering a positive experience for all stakeholders.
• Ensure compliance with company policies and procedures while performing assigned duties.]]> • Efficient and self-motivated with a positive attitude and the ability to work independently.
• Experience collaborating effectively within teams and representing a detail-oriented image for the organization.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Proficiency with computer systems and software platforms used for scheduling and daily activities.
• High school diploma required, with 8–10 years of relevant experience in reception, concierge, or a related field.
• Background in catering or hospitality is preferred.
• Ability to adapt to a dynamic work environment while maintaining a high standard of conduct and efficiency.]]>

TalentMatch^®

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We are looking for a dedicated Medical Front Desk Coordinator to join our team in Seattle, Washington. This is a long-term contract position that involves ensuring a smooth and detail-oriented patient experience while managing administrative tasks in a fast-paced healthcare environment. The ideal candidate will possess strong organizational skills and a commitment to delivering exceptional service.

Responsibilities:

• Verify patients' insurance coverage and eligibility while reviewing their benefits.

• Accurately collect copays and process payments using established procedures.

• Resolve registration discrepancies and address front-end claim edits efficiently.

• Oversee patient flow and maintain precise documentation in Epic systems.

• Handle referrals and intake for specialty services, including managing virtual referrals from One Medical.

• Communicate effectively with both clinical and administrative staff to ensure coordinated patient care.

• Provide outstanding customer service to patients while addressing inquiries and concerns.

• Ensure the reception area operates smoothly, including managing multi-line phone systems and inbound calls.

]]> • Familiarity with insurance verification processes, copays, and eligibility procedures.
• Hands-on experience with Epic or similar electronic health record systems is preferred.
• Exceptional customer service skills, especially in high-pressure, high-volume environments.
• Strong attention to detail and the ability to organize and solve problems effectively.
• Effective communication skills with an emphasis on patient-centered care.
• Ability to manage multi-line phone systems and perform receptionist duties efficiently.]]>

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We are looking for a success-driven and attentive Customer Service Representative to join our team on a contract basis in San Rafael, California. In this role, you will act as a key liaison between customers and showroom staff, ensuring a seamless experience for all visitors and inquiries. If you thrive in a dynamic retail environment and enjoy providing exceptional service, this position is an excellent opportunity to showcase your skills.

Responsibilities:

Serve as the primary point of contact for customers via phone, email, and chat, addressing inquiries and resolving concerns promptly
Handle customer orders, process returns and exchanges, and provide information about products and services
Resolve customer complaints with patience and professionalism, ensuring customer satisfaction
Document customer interactions and maintain accurate records in customer management systems
Collaborate with internal teams to address customer needs and escalate issues when necessary
Identify opportunities to enhance customer experience and provide feedback to management
Uphold the company’s values and maintain a high standard of customer care
Stay up to date with company products, services, and policies

]]> • Proficient in handling inbound and outbound calls with a focus on delivering excellent customer support.
• Demonstrated ability to manage point-of-sale transactions and order entry processes with accuracy.
• Strong communication and interpersonal skills, with the ability to establish rapport with customers and team members.
• Detail-oriented and organized, capable of multitasking in a fast-paced setting.
• Familiarity with workflow communication tools and retail operations.
• Commitment to maintaining an attentive and customer-focused approach at all times.]]>

TalentMatch^®

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Responsibilities:
• Greet employees, clients, and visitors with courtesy and warmth.
• Manage arrivals and provide an attentive front desk presence.
• Escort guests to conference rooms and ensure their needs are anticipated.
• Support event setup, breakdown, and ensure conference rooms are guest-ready.
• Coordinate select events in collaboration with the site lead.
• Maintain an inviting and welcoming front-of-house environment.
• Act as a brand ambassador, representing the office with excellence.
• Work closely with onsite Office Services teams to ensure seamless operations.
• Stay organized, proactive, and service-oriented in all tasks.]]> • Excellent verbal and written communication skills.
• Attentive demeanor and strong presentation skills.
• Ability to balance front desk coverage, guest experience, and event support.
• Familiarity with basic computer systems and scheduling tools.
• Capacity to deliver calm and poised service in a detail-oriented environment.
• Leadership experience or exposure to senior hospitality roles is a plus.
• Experience supporting executives, clients, or members is preferred.]]>

TalentMatch^®

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Responsibilities:
• Manage and maintain the company’s ISNetworld account, ensuring compliance with all required standards.
• Develop and implement comprehensive safety programs tailored to manufacturing operations.
• Conduct regular safety audits, inspections, and investigations to identify and address potential hazards.
• Create and update safety documentation, including policies, procedures, and training materials.
• Lead employee training sessions and safety orientations to promote awareness and adherence to safety protocols.
• Monitor compliance with occupational safety standards and regulatory requirements.
• Maintain accurate records of safety activities, incidents, and compliance documentation.
• Collaborate with management to strengthen the organization's safety culture and accountability.
• Prepare the company to meet customer safety compliance standards and expectations.
• Recommend and implement corrective actions to mitigate workplace risks.]]> • Strong background in administering safety programs within manufacturing or industrial environments.
• In-depth knowledge of industrial safety standards and Occupational Safety and Health Administration (OSHA) regulations.
• Ability to develop and deliver effective safety documentation and training materials.
• Experience conducting audits, inspections, and incident investigations.
• Familiarity with manufacturing processes such as metal fabrication or heavy equipment assembly is preferred.
• Certification in OSHA 10/30 or equivalent is a plus.
• Capability to work independently while driving safety initiatives on-site.]]>

TalentMatch^®

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Responsibilities:
• Assist customers and staff with inquiries related to debit card services, ensuring prompt and accurate resolution.
• Process applications for new debit cards, replacements, and updates while maintaining attention to detail.
• Handle card activation, deactivation, and troubleshooting to support seamless cardholder experiences.
• Monitor and address potential fraud activity to safeguard cardholder accounts and ensure transaction security.
• Maintain accurate records of cardholder activity and departmental operations.
• Provide technical support for debit card systems and services, ensuring optimal functionality.
• Collaborate with internal teams to enhance service delivery and streamline processes.
• Ensure compliance with banking policies and security protocols related to debit card operations.
• Respond to inbound and outbound calls professionally, addressing customer needs effectively.
• Stay informed on industry best practices and updates to enhance operational efficiency.]]> • Strong proficiency in handling inbound and outbound calls professionally.
• Ability to perform accurate order entry and maintain organized records.
• Familiarity with debit card operations and security measures is highly preferred.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to work independently and manage multiple tasks efficiently.
• Strong communication skills with a customer-focused mindset.
• Technical proficiency to navigate banking systems and troubleshoot issues effectively.]]>

TalentMatch^®

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Responsibilities:
• Greet and verify the identity of examinees upon arrival.
• Conduct security checks, including wanding, to ensure a safe testing environment.
• Monitor candidates closely throughout their exams to uphold testing integrity.
• Address and resolve candidate issues promptly and professionally.
• Maintain strict security of all materials and ensure compliance with test center procedures.
• Prepare reports on irregularities or breaches of company guidelines.
• Represent the organization's core values and provide exceptional service.
• Handle administrative tasks such as scanning documents and answering inbound calls.
• Assist in setting up and maintaining computer systems and lab equipment.
• Ensure the test center remains organized and prepared for daily operations.]]> • Minimum of one year of in-person customer service experience (e.g., retail, restaurant, call center, etc.).
• Proficiency in Windows-based computer programs, including Office and Outlook.
• Ability to write accurate and detailed reports and communicate effectively with candidates and colleagues.
• Physical capability to bend, stoop, and lift up to 40 pounds as needed.
• Comfortable remaining stationary for extended periods while monitoring exams.
• Ability to navigate tight spaces and adjust computer equipment safely.
• Availability to work flexible schedules, including Saturdays and occasional evenings.]]>

TalentMatch^®

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Responsibilities:
• Respond to inbound customer calls and address inquiries with accuracy.
• Handle outbound calls to follow up with clients and provide additional support as needed.
• Process orders efficiently and ensure data entry is completed accurately.
• Assist customers in resolving issues related to sales and services.
• Promote upselling opportunities by understanding client needs and recommending suitable solutions.
• Maintain detailed records of customer interactions and transactions.
• Collaborate with team members to meet project goals and deadlines.
• Utilize computer systems effectively to manage customer accounts and process information.
• Deliver exceptional customer service to uphold the company’s standards and reputation.]]> • Proven experience in customer service, preferably in a call center environment.

• Strong computer proficiency, including familiarity with order entry systems.

• Excellent verbal and written communication skills.

• Ability to handle inbound and outbound calls

• Detail-oriented with strong organizational skills.

• Capability to work onsite in Marlton, New Jersey.

• Availability to work 25-30 hours per week during the contract period.

• A proactive attitude and ability to collaborate with a team effectively.

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TalentMatch^®

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Responsibilities:
• Schedule and coordinate meetings, ensuring all necessary arrangements are in place for senior staff.
• Manage incoming and outgoing mail, handle fax transmissions, and perform photocopying tasks as required.
• Organize and maintain both paper and electronic filing systems to ensure efficient record-keeping.
• Draft clear and precise correspondence, including letters, and assist in closing incident and complaint reports.
• Support daily office operations by handling various administrative tasks assigned by senior management.
• Adapt to shifting priorities and complete ad hoc assignments as needed.
• Assist in onboarding and orienting other support staff when required.
• Take accurate notes during meetings and ensure proper grammar, punctuation, and spelling in all communications.]]> • Strong organizational skills with the ability to multitask and meet deadlines in a high-volume environment.
• Excellent written and verbal communication skills, including proper grammar and business correspondence.
• Proficiency in data entry and maintaining filing systems.
• Ability to handle inbound calls and receptionist duties professionally.
• Knowledge of office administration and management practices.
• Dependable and self-motivated with a keen attention to detail.]]>

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The Robert Half Healthcare Practice is working with a healthcare network to bring on a Fully Remote Medical Credentialing Specialist to join their team. The ideal candidate will be an excellent communicator.

Shift: Monday - Friday 8am - 5pm EST core hours with flexibility

Responsibilities for the position include the following:

Provider Credentialing: Review provider credentials, maintain accurate electronic data, and complete ARMS credentialing and re-credentialing.
Payer Enrollment: Complete, monitor, and follow up on provider credentialing and payer enrollment with all commercial, Medicaid, Medicare, and Medicaid managed care payers.
Data Management: Maintain CAQH, NPPES/PECOS, and state license information for all providers.
Risk Management: Obtain and maintain malpractice coverage, EMR licenses, and signed physician contracts.
Compliance: Ensure compliance with the affiliate, state, and federal regulations.
Equity and Accountability: Demonstrate commitment to health equity, racial equity, and continuous improvement.

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Must have Payer enrollment experience

Must have Primary Source Verification (PSV) experience

Must know how to use the following Credentialing software, PECOS, Medicare and Medicaid Enrollments for both provider and Facility, MPPES, CAQH and Excel

Knowledge of working with National Payors (UHC, Anthem BCBS, Etc)

Must know how to manage reports

Must have knowledge of working claims and denials

Bachelors and a CPCS preferred

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TalentMatch^®

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Responsibilities:
• Manage data entry tasks with accuracy and efficiency to support HR operations.
• Coordinate and schedule interviews, ensuring a seamless experience for candidates and hiring managers.
• Facilitate the onboarding process for new hires, ensuring they have the tools and information needed to succeed.
• Assist with employee relations tasks by addressing inquiries and resolving minor concerns.
• Conduct background checks on potential employees to maintain compliance with company policies.
• Support general HR functions, including maintaining records and updating systems as needed.
• Collaborate with team members to streamline HR processes and improve department efficiency.
• Provide administrative support in managing HRIS systems and ensuring data integrity.
• Act as a point of contact for employees, addressing HR-related questions and concerns.]]> • Familiarity with HRIS systems and the ability to manage HR data effectively.
• Strong knowledge of onboarding processes and employee relations.
• Experience conducting background checks and maintaining compliance standards.
• Excellent organizational skills with the ability to handle multiple tasks simultaneously.
• Strong communication skills, both verbal and written, to interact effectively with employees and candidates.
• Proficiency in scheduling and coordination of interviews.
• Detail-oriented mindset with a commitment to accuracy in data entry and record-keeping.]]>

TalentMatch^®

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We are looking for a skilled Revenue Cycle Specialist to join our team in Emeryville, California. In this role, you will handle medical coding and contribute to the efficient management of claims and denials. This is a long-term contract position offering an opportunity to make a significant impact in the healthcare sector.

Responsibilities:

• Accurately apply ICD-10 and CPT codes to medical records and claims.

• Review and analyze outpatient coding to ensure compliance with regulatory standards.

• Manage and resolve insurance denials and claim discrepancies effectively.

• Collaborate with healthcare providers to validate coding accuracy and address coding-related inquiries.

• Monitor claims for commercial insurance to ensure timely processing and reimbursement.

• Identify trends in claim denials and implement corrective actions to minimize future issues.

• Assist in maintaining updated coding certifications and staying informed about changes in coding practices.

• Communicate with insurance companies to negotiate resolutions for denied claims.

• Support the revenue cycle team in optimizing workflows and achieving financial goals.

If you are interested in this role please apply today and call us at (510) 470-7450. This role will require your in-person presence in Emeryville, CA, a couple times per week, please do not apply if you are only looking for remote.

]]> • Certification in medical coding (e.g., CPC, CCS, or equivalent) is required.
• Strong knowledge of outpatient coding and commercial insurance processes.
• Familiarity with handling claim denials and insurance appeals.
• Excellent analytical skills to identify and resolve coding discrepancies.
• Ability to work collaboratively with healthcare providers and insurance representatives.
• Attention to detail and commitment to maintaining accuracy in coding.
• Familiarity with current industry standards and regulations related to medical coding.]]>

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We are looking for a detail-oriented Logistics Coordinator to join our team in Long Beach, California. In this long-term contract role, you will play a pivotal part in managing product testing activities to ensure adherence to quality standards, customer expectations, and regulatory compliance. This position requires effective communication and coordination with various stakeholders, including suppliers, factories, and internal teams.

Responsibilities:

• Manage and coordinate product testing requests in collaboration with internal teams, suppliers, and approved third-party laboratories.

• Prepare and submit testing documentation, including samples, specifications, and related materials.

• Monitor testing schedules, track progress, and ensure timely completion in alignment with production timelines.

• Address delays or incomplete tests by escalating issues and proposing corrective actions.

• Support quality initiatives by following up on failed tests and ensuring corrective measures are implemented effectively.

• Maintain clear communication of testing requirements with vendors and factories to ensure compliance.

• Generate regular updates on testing progress, identifying risks and potential delays.

• Collaborate with departments such as Sales, Product Development, Supply Chain, and Manufacturing to prioritize testing activities.

• Organize and maintain accurate records of testing documentation, ensuring audit readiness.

• Contribute to process improvements related to testing coordination and documentation management.

]]> • Proven experience working with third-party testing laboratories.
• Strong organizational and multitasking skills to manage multiple priorities effectively.
• High attention to detail and accuracy in documentation and processes.
• Proficiency in Microsoft Excel and document management systems.
• Familiarity with product safety and compliance standards is preferred.
• Experience in consumer products, textiles, home goods, or manufacturing is highly desirable.
• Ability to collaborate with overseas suppliers or factories is a plus.]]>

TalentMatch^®

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Responsibilities:
• Handle incoming calls professionally and direct them to the appropriate departments.
• Perform accurate data entry tasks to maintain and update records.
• Assist with general office operations, including scheduling and coordinating meetings.
• Act as the first point of contact for visitors by greeting and directing them appropriately.
• Prepare and organize documents, reports, and correspondence.
• Maintain office supplies inventory and place orders when necessary.
• Support team members with administrative tasks to ensure deadlines are met.
• Coordinate communication between departments to enhance workflow efficiency.
• Manage filing systems and ensure all records are properly organized.]]> • Proficiency in data entry and familiarity with office software such as Microsoft Office Suite.
• Strong communication skills, both verbal and written.
• Ability to manage multiple tasks and prioritize effectively.
• Exceptional organizational skills and attention to detail.
• Attentive and detail-oriented approach when interacting with clients and colleagues.
• Ability to handle confidential information with discretion.
• Familiarity with receptionist duties and customer service practices.]]>

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We are looking for a Mailroom Clerk to join this office in Canton, MA. This coverage will be on call/as needed.

Responsibilities:

• Handle incoming and outgoing mail, ensuring timely and accurate delivery.

• Maintain organization and efficiency in the mailroom.

• Coordinate with team members to manage mail distribution schedules.

• Track and record mail-related activities as required.

• Communicate effectively with clients or team members regarding mail inquiries.

• Ensure compliance with company policies and procedures in mail services.

• Provide support during peak times or special projects related to mail services.

]]> • Previous experience in mail services or a similar role.

• Must possess a valid driver’s license and access to a reliable vehicle.

• Ability to work independently and manage tasks efficiently.

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Responsibilities:
• Process material master data requests with precision, adhering to established policies, procedures, and service level agreements (SLAs).
• Implement changes to master data, including customer, vendor, and material records, ensuring compliance with standards and completeness of requests.
• Identify and eliminate duplicate entries while performing data cleansing tasks during integration activities.
• Support the development of workflows, forms, procedures, and work instructions to streamline operations and enhance efficiency.
• Research and resolve data-related issues, contributing to improved data quality and process enhancements.
• Participate in projects related to master data management, offering insights and solutions to optimize practices.
• Build strong relationships with branch teams and other departments, fostering collaboration and knowledge-sharing.
• Maintain a customer-centric approach, delivering high levels of accuracy and responsiveness.
• Perform other duties as assigned to support team objectives.]]> • Strong organizational and time management skills, capable of handling multiple priorities and meeting deadlines.
• Exceptional problem-solving abilities with a keen attention to detail.
• Excellent interpersonal and communication skills to collaborate effectively across teams.
• Commitment to maintaining data quality and adhering to established policies and standards.
• Bachelor's degree in a business-related field preferred.
• Two years of experience in a data-related role, ideally with material master experience.
• Analytical mindset with the ability to conduct research, analyze data, and solve complex problems.]]>

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We are looking for a Project Administrative Assistant to join our team within the construction industry in East Columbus, Ohio. This contract position offers the opportunity to contribute to critical projects by providing essential administrative and organizational support in a fast-paced environment. If you thrive in a detail-oriented role and enjoy collaborating with others, this could be an excellent fit for you.

Responsibilities:

• Provide comprehensive administrative and clerical support to the construction project team, ensuring smooth day-to-day operations.

• Coordinate and schedule meetings, prepare agendas, and monitor attendance for project incentives.

• Record and distribute detailed meeting minutes while maintaining accurate project documentation in both digital and paper formats.

• Utilize advanced Excel functionalities, such as pivot tables, to manage and report on project data effectively.

• Organize and maintain project files, including permits, contracts, timecards, change orders, material requests, vendor records, and safety documentation.

• Track attendance and manage the incentive program with precision and up-to-date recordkeeping.

• Support the team with additional administrative tasks as needed, adapting to evolving project requirements.

• Assist in managing timelines and schedules to ensure project milestones are met.

• Collaborate with team members to streamline processes and enhance project management efforts.

]]> • Proven experience in administrative roles, preferably within construction or project management environments.

• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.

• Proficiency in Microsoft Excel.

• Exceptional attention to detail and accuracy in documentation and recordkeeping.

• Ability to coordinate schedules, meetings, and agendas in a fast-paced setting.

• Familiarity with construction-related documentation, such as permits and contracts, is a plus.

• Excellent communication skills, both written and verbal, to facilitate collaboration and reporting.

• A proactive mindset with the ability to adapt to changing project needs and deadline.

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TalentMatch^®

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Responsibilities:
• Participate actively in a structured online preparation program for Series 7 and Series 63 licensing exams, ensuring adherence to study schedules and comprehension of course material.
• Learn and apply company systems and procedures to educate clients and advisors on available services, enabling efficient self-service and resolving usability issues.
• Utilize available resources effectively to make informed decisions, ensure timely completion of tasks, and escalate concerns when necessary to improve customer satisfaction.
• Incorporate feedback from peers, coaches, and leaders to enhance processes, meet efficiency targets, and improve caller experiences.
• Address customer inquiries using various systems, providing accurate information and collaborating with internal partners to resolve outstanding issues.
• Process routine service requests and transactions accurately while maintaining a clear sense of accountability and ownership.
• Provide guidance on company policies, troubleshooting issues, and delivering solutions to improve client and advisor interactions.
• Collaborate with business partners to address customer needs, resolve issues, and enhance service delivery.
• Support skill development goals, including the attainment of Series 7 and Series 63 licenses, through disciplined study and training efforts.
• Maintain consistent communication with customers and stakeholders to ensure alignment and satisfaction.]]> • Proficiency in using Microsoft Excel and other web-based applications.
• Strong communication skills to effectively interact with clients, advisors, and internal partners.
• Ability to learn and adhere to company policies, procedures, and systems.
• Exceptional attention to detail and organizational skills to handle service requests and transactions.
• Capability to troubleshoot and resolve issues efficiently while providing clear guidance to customers.
• Commitment to ongoing development through training and licensing programs.
• Familiarity with financial services products and licensing processes, including Series 7 and Series 63 exams.]]>

TalentMatch^®

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We are looking for an experienced Event and Convention Coordinator to join our team in Anaheim, California. In this long-term contract position (temp to hire), you will play a key role in planning, organizing, and ensuring the seamless execution of events and conventions. This is an exciting opportunity to collaborate with clients and partners to deliver exceptional experiences.

Responsibilities:

• Coordinate pre-convention planning meetings and manage Banquet Event Orders (BEOs) to align with client needs and event objectives.

• Develop detailed ground plans and schematics to ensure proper event setup and flow.

• Write comprehensive project justifications and scope documents for infrastructure updates and improvements.

• Create accurate audiovisual (AV) estimates based on client requirements and collaboration with catering sales teams.

• Review and interpret ground plans and schematics to guide event planning and execution.

• Utilize Microsoft Word, Excel, and Outlook to manage schedules, documentation, and communication.

• Oversee time-sensitive tasks, ensuring deadlines are met while handling multiple priorities effectively.

• Apply basic accounting principles to manage budgets and financial aspects of event coordination.

• Collaborate with catering sales partners and other stakeholders to ensure all event requirements are addressed.

• Support onsite event execution, addressing any last-minute adjustments or challenges.

]]> • Experience in creating ground plans and schematics for events.
• Skilled in writing project justifications and defining scope documents for infrastructure updates.
• Proficiency in generating AV cost estimates based on client and partner input.
• Strong understanding of Microsoft Word, Excel, and Outlook for event management tasks.
• Excellent time management and multitasking abilities to handle multiple priorities.
• Basic accounting skills to manage budgets and financial records effectively.
• AA/AS degree or equivalent experience in event coordination or a related field.]]>

TalentMatch^®

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We are seeking a dedicated Human Resources (HR) Manager for a 4-5 month contract in Chicago, Illinois. This 100% on-site role offers the chance to independently lead HR operations for a unionized manufacturing facility, supporting a cohesive production team. The ideal candidate will bring expertise in benefits management, HR systems, and onboarding processes. If you are in expert in managing unionized environments, this could be the opportunity for you!

Responsibilities:

Manage and oversee daily HR operations, ensuring compliance with company policies and legal regulations.
Develop and implement strategies to enhance employee relations and workplace satisfaction.
Administer benefit programs, including enrollment and communication, to support employee needs.
Utilize HRIS platforms to streamline processes and maintain accurate employee records.
Lead onboarding efforts to ensure new hires have a smooth transition into the organization.
Provide guidance and support to management on HR-related matters, including performance management.
Analyze HR data and metrics to identify trends and propose actionable improvements.
Serve as primary HR contact, especially for union employees
Collaborate with leadership to align HR strategies with business objectives.
Address employee concerns promptly and professionally, fostering an inclusive and supportive work environment.

]]> • Proven experience in human resources management, with a focus on employee relations and HR administration.

• Strong experience in a unionized environment

• Manufacturing industry experience

• Demonstrated ability to manage onboarding processes effectively.

• Excellent communication and interpersonal skills.

•Experience using ADP is highly preferred.

• Familiarity with labor laws and compliance standards.

Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.

The position is based in Chicago, IL with a 100% on site work model!

Apply today! Step forward and embrace the challenge to make a difference. Robert Half invites you to be part of an exciting journey

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are looking for a dedicated Customer Experience Specialist to join our team on a contract basis in Kentucky. This role involves providing contract support for the Order Management team during a scheduled team member leave. The ideal candidate excels at delivering exceptional customer service, managing order-related tasks with precision, and effectively collaborating with team members to ensure seamless operations.

Responsibilities:

• Accurately enter and validate orders, ensuring all entries are reviewed and approved by the team or manager.

• Process and track shipment numbers upon request to maintain timely communication.

• Provide quotes for component pricing and manage warranty claims efficiently.

• Assist with order and portal management functions, adhering to established procedures.

• Follow company protocols to meet deadlines and maintain service level agreements.

• Communicate professionally with both internal teams and external stakeholders.

• Support standard practices and contribute to maintaining operational consistency.

• Collaborate effectively with a team of three to ensure smooth workflow during the coverage period.

]]> • Proven experience in customer service or order entry, preferably within a manufacturing or distribution environment.
• Familiarity with SAP systems is an advantage but not mandatory.
• Proficiency in Microsoft Excel and multi-browser navigation.
• Ability to compose clear and well-structured email correspondence.
• Demonstrated ability to adapt quickly and follow standard operating procedures.
• Availability to work on-site four weekdays during the contract period.]]>

TalentMatch^®

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We are looking for a bilingual Customer Service Representative to join our team in Rock Hill, South Carolina. This is a contract to permanent position, offering a dynamic and fast-paced work environment where you will play a key role in supporting tenants and handling high call volumes. If you thrive in a multitasking role and have strong communication skills in both English and Spanish, we encourage you to apply.

Responsibilities:

• Respond to inbound calls from tenants, addressing inquiries and resolving issues promptly.

• Manage a variety of tasks, including order entry and processing work orders, ensuring accuracy and attention to detail.

• Provide assistance to the maintenance team by handling requests and coordinating with relevant departments.

• Deliver excellent customer service by effectively communicating with tenants and resolving concerns.

• Maintain a detail-oriented approach while handling interruptions and prioritizing tasks in a high-traffic environment.

• Collaborate with asset managers and other team members to support operational needs.

• Greet and assist visitors at the front desk, ensuring a welcoming and helpful experience.

• Utilize bilingual skills to communicate effectively with Spanish-speaking tenants and team members.

• Monitor call volumes and adjust workflows to maintain efficiency.

• Ensure all documentation and data entry tasks are completed accurately and on time.

]]> • Previous experience in customer service or call center environments.
• Ability to handle high call volumes and multitask effectively.
• Strong organizational skills and attention to detail.
• Familiarity with order entry systems and work order management.
• Comfortable working in a fast-paced setting with frequent interruptions.
• Ability to interact professionally with team members and visitors.
• Experience in a bilingual marketing or translation role is a plus.]]>

TalentMatch^®

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Responsibilities:
• Handle escalated HR inquiries related to benefits, employee relations, and other topics, ensuring timely and accurate resolution.
• Collaborate with HR team members to develop training materials, scripts, and resources for call-center support.
• Maintain detailed documentation of calls, questions, complaints, and mailed inquiries.
• Provide guidance and coaching to employees and management, including progressive discipline and skill development.
• Assist in the creation, implementation, and maintenance of policies, procedures, and the employee handbook.
• Coordinate workforce communication efforts and resolve employee complaints in partnership with management.
• Respond to unemployment claims, investigations, and appeals with attention to detail and in a timely manner.
• Conduct investigations and assist in preparing responses for internal and external inquiries.
• Manage processes related to job bids, transfers, and promotions.
• Support other HR functions such as recruiting, training, leave management, and benefits administration as needed.]]> • Proven ability to interact effectively with employees across all levels, including maintenance, production, and management teams.
• Solid understanding of advanced statistics and statistical analysis for process control.
• Ability to define problems, collect data, and draw valid conclusions using critical thinking and sound judgment.
• Experience with HRIS systems and proficiency in industry-standard computer programs.
• Skilled in managing multiple projects with accuracy and confidence.
• Knowledge of employment laws and regulations, with a commitment to continuous learning in HR disciplines.
• Familiarity with performance management, terminations, employee handbook creation, and HR administration processes.]]>

TalentMatch^®

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We are looking for a Housing Specialist to join our non-profit organization in New Orleans, Louisiana. In this short-term contract to permanent position, you will provide administrative support to the IT department, ensuring smooth operations and effective coordination across various projects. This role requires an individual with strong attention to detail, organizational, and communication skills who can contribute to the department's success.

Responsibilities:

• Manage IT procurement tasks, including preparing purchase requests, coordinating with vendors, tracking orders, and ensuring compliance with procurement policies.

• Assist the IT Director in collaborating with the Contract Manager and Project Manager on initiatives such as electronic documentation and camera installation projects.

• Update and maintain the agency’s WordPress website by posting IT-related updates and ensuring accurate, high-quality content.

• Open, monitor, and manage IT service tickets, ensuring timely resolution and effective communication with staff.

• Act as the primary liaison between the IT department and agency staff, delivering clear and responsive customer service.

• Create and manage documents, spreadsheets, and correspondence using Microsoft Word, Excel, and other relevant tools.

• Provide administrative support for IT-related projects, including organizing resources and tracking deliverables.

• Schedule appointments and manage calendars to facilitate efficient department operations.

• Handle inbound and outbound calls, responding to inquiries and addressing issues promptly.

• Ensure timely email correspondence, maintaining accuracy in communication.

]]> • Strong data entry skills with attention to detail and accuracy.
• Excellent customer service abilities, including handling inbound and outbound calls professionally.
• Experience with email correspondence and scheduling appointments.
• Familiarity with WordPress for website updates and content management.
• Ability to organize and manage multiple tasks simultaneously in a fast-paced environment.
• Effective written and verbal communication skills.
• Prior experience in administrative roles, preferably within IT or technical departments.]]>

TalentMatch^®

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Responsibilities:
• Manage and maintain executive calendars, ensuring efficient scheduling and prioritization of meetings and events.
• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.
• Prepare and organize materials for executive meetings, ensuring all required documents and information are readily available.
• Handle expense reporting and reconciliation using tools such as Concur.
• Serve as a liaison between executives and internal teams, facilitating effective communication and collaboration.
• Support multiple executives, including MDs and VPs, by anticipating their needs and providing proactive assistance.
• Adapt to varying personalities within the leadership team to ensure seamless interactions and support.
• Utilize Salesforce and other software tools to streamline processes and manage data.
• Maintain a detail-oriented and business casual demeanor in all interactions.
• Contribute to a high-paced work environment by stepping in and taking initiative as needed.]]> • Proven expertise in calendar management and scheduling for multiple executives.
• Strong background in coordinating travel arrangements and managing expenses.
• Proficiency in Salesforce, Microsoft Office Suite, and other relevant software.
• Ability to thrive in a fast-paced, high-pressure environment while maintaining attention to detail.
• Excellent communication and interpersonal skills, with the ability to work well with diverse personalities.
• Experience supporting leadership teams and managing competing priorities.
• Familiarity with HR processes or a technical background is a plus.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey.

Responsibilities:

• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.

• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.

• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.

• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.

• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.

• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.

• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.

• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.

• Assist in special projects as needed, contributing to the overall efficiency of the executive team.

]]> • Minimum of 5 years of experience providing executive-level support, preferably to C-suite leaders.

• Proficiency in calendar management, including the ability to handle complex scheduling needs.

• Demonstrated expertise in arranging and coordinating travel plans for executives.

• Strong interpersonal skills with the ability to foster positive relationships with clients and stakeholders.

• Exceptional discretion and confidentiality in handling sensitive information.

• Outstanding organizational and time management abilities to juggle multiple priorities effectively.

• Excellent written and verbal communication skills, with attention to detail.

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TalentMatch^®

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We’re seeking an experienced HR Coordinator/Recruiter who brings a strong background in HR operations, full‑cycle recruiting, and Fleet/Department of Transportation (DOT) compliance. This role supports both people operations and driver‑related compliance, ensuring our workforce is fully staffed, compliant, and operating safely.

You’ll partner closely with HR, Operations, and Fleet leadership to manage hiring, onboarding, records management, and ongoing DOT requirements. If you thrive in a fast‑paced environment and enjoy balancing compliance with candidate experience, this is a great fit.

Key Responsibilities

Recruiting & Talent Acquisition

Manage full‑cycle recruiting for drivers, warehouse staff, mechanics, and administrative roles.
Screen, interview, and assess candidates while maintaining a strong pipeline for high‑volume positions.
Coordinate pre‑employment requirements including background checks, MVRs, drug tests, physicals, and DOT-related screenings.
Schedule interviews, conduct reference checks, and ensure smooth, timely onboarding.

HR Coordination & Employee Support

Maintain employee records in HRIS, ensuring accuracy of certifications, licenses, medical cards, and training logs.
Support new‑hire onboarding, orientation, and documentation compliance.
Assist with benefits administration, payroll updates, and general HR inquiries.
Prepare and track HR documentation such as status changes, warnings, and training acknowledgments.

Fleet & DOT Compliance

Oversee and track DOT requirements including driver qualification files (DQFs), medical certificates, MVR monitoring, and annual reviews.
Maintain compliance logs for vehicle inspections, safety training, drug/alcohol testing, and incident reporting.
Coordinate with Safety and Fleet teams to ensure drivers and vehicles meet federal, state, and local standards.
Support audits and prepare documentation for DOT, CHP, and internal compliance reviews.

HR Reporting & Administration

Maintain trackers for licenses, certifications, expirations, and training requirements.
Prepare HR metrics and recruiting dashboards for leadership.
Support policy updates, safety communications, and internal HR projects as needed.

]]> We’re seeking an experienced HR Coordinator/Recruiter who brings a strong background in HR operations, full‑cycle recruiting, and Fleet/Department of Transportation (DOT) compliance. This role supports both people operations and driver‑related compliance, ensuring our workforce is fully staffed, compliant, and operating safely.

Key Responsibilities

Recruiting & Talent Acquisition

Manage full‑cycle recruiting for drivers, warehouse staff, mechanics, and administrative roles.
Screen, interview, and assess candidates while maintaining a strong pipeline for high‑volume positions.
Coordinate pre‑employment requirements including background checks, MVRs, drug tests, physicals, and DOT-related screenings.
Schedule interviews, conduct reference checks, and ensure smooth, timely onboarding.

HR Coordination & Employee Support

Maintain employee records in HRIS, ensuring accuracy of certifications, licenses, medical cards, and training logs.
Support new‑hire onboarding, orientation, and documentation compliance.
Assist with benefits administration, payroll updates, and general HR inquiries.
Prepare and track HR documentation such as status changes, warnings, and training acknowledgments.

Fleet & DOT Compliance

Oversee and track DOT requirements including driver qualification files (DQFs), medical certificates, MVR monitoring, and annual reviews.
Maintain compliance logs for vehicle inspections, safety training, drug/alcohol testing, and incident reporting.
Coordinate with Safety and Fleet teams to ensure drivers and vehicles meet federal, state, and local standards.
Support audits and prepare documentation for DOT, CHP, and internal compliance reviews.

HR Reporting & Administration

Maintain trackers for licenses, certifications, expirations, and training requirements.
Prepare HR metrics and recruiting dashboards for leadership.
Support policy updates, safety communications, and internal HR projects as needed.

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TalentMatch^®

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Responsibilities:
• Manage daily operations for a residential property comprising 375 units across three buildings.
• Coordinate tenant renewals, ensuring smooth transitions and retention.
• Address and resolve tenant issues and complaints with attention to detail and efficiency.
• Assist with maintenance requests, ensuring timely and quality resolutions.
• Provide backup support to leasing agents, including handling prospective tenant inquiries.
• Oversee property management responsibilities in the absence of the Property Manager.
• Utilize Microsoft Excel for tasks such as creating Pivot Tables and managing data.
• Ensure compliance with property management regulations and standards.
• Foster positive relationships with tenants to maintain a welcoming and supportive community.
• Collaborate with on-site teams to meet operational and organizational goals.]]> • Proficiency in property management software, such as Yardi.
• Strong customer service skills and the ability to address tenant concerns effectively.
• Advanced proficiency in Microsoft Excel, including Pivot Tables.
• Excellent organizational skills and the ability to multitask in a fast-paced environment.
• Experience with residential property operations and tenant retention strategies.
• Ability to learn quickly and adapt to new challenges.
• Familiarity with HUD regulations and residential real estate practices.]]>

TalentMatch^®

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We are looking for an experienced Office Manager to join our team in Arlington, TX. This position is ideal for someone who is attentive to detail and excels in administrative support, office organization, and multitasking in a dynamic environment. As a Long-term Contract role, you will play a vital part in ensuring the smooth operation of the office and supporting staff across various levels.

Responsibilities:

• Manage day-to-day office operations, including ordering and maintaining office supplies.

• Handle invoicing and accounts payable tasks with accuracy and efficiency.

• Provide administrative support to multiple team members, including formatting documents and preparing reports.

• Coordinate meetings, including scheduling, ordering lunches, and liaising with external vendors.

• Act as the first point of contact for visitors and phone inquiries, ensuring an organized and welcoming environment.

• Prepare printed proposals for clients, ensuring they are well-crafted and visually appealing.

• Work closely with vendors and external partners on projects such as real estate and water treatment design, ensuring compliance with relevant codes.

• Perform routine office maintenance tasks, including stocking supplies and maintaining a clean workspace.

• Utilize Microsoft Office Suite tools, including Word, Excel, and SharePoint, to complete administrative tasks efficiently.

• Assist in document formatting, applying consistent styles, fonts, and numbering for high-quality presentations.

]]> • Proficiency in Microsoft Office Suite, including Word, Excel, and SharePoint.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills to interact with team members and external partners.
• Attention to detail in document formatting and preparation.
• Ability to work independently while supporting a collaborative team environment.
• Familiarity with invoicing and accounts payable processes.
• Experience coordinating meetings and managing vendor relationships.]]>

TalentMatch^®

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Responsibilities:
• Monitor radio communications and respond promptly to situations involving potential threats to personnel safety.
• Utilize the Enterprise Asset Management System to dispatch appropriate personnel and record emergency information accurately.
• Ask targeted questions to emergency callers to gather complete and precise information for effective response.
• Maintain detailed records of work orders and log notes within the management system.
• Determine the appropriate department, such as facilities or security, to respond to specific incidents.
• Create daily and weekly reports using automated software tools, including Microsoft Word and Excel.
• Brief incoming personnel on relevant updates and operational details from the previous shift.
• Oversee workflow processes to ensure all tasks are executed professionally and on time.
• Collaborate with supervisors and responders to coordinate solutions and ensure smooth operations.
• Apply critical thinking to solve problems, identify solutions, and improve response protocols.]]> • Four to six years of progressively responsible experience in a related field.
• Proficiency in using Microsoft Word, Excel, and other software tools.
• Strong ability to adapt to changing situations and handle ambiguity effectively.
• Excellent problem-solving skills and the ability to identify solutions under pressure.
• Calm and detail-oriented demeanor when interacting with others, especially in high-stress situations.
• Solid organizational skills, with the ability to prioritize tasks and meet deadlines independently.
• Knowledge of security, facility operations, and compliance with relevant regulations.]]>

TalentMatch^®

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We are looking for a Workplace Experience Coordinator to join our team in Miami, FL. This is a contract position designed to provide exceptional customer service and operational support within a detail-oriented office environment. The role involves ensuring smooth day-to-day operations while maintaining high standards in guest experiences and workplace functionality.

Responsibilities:

• Greet visitors warmly, issue visitor and parking passes, and adhere to established security protocols.

• Coordinate recreational, dining, and business activities upon request, ensuring all arrangements meet expectations.

• Manage maintenance and janitorial requests by liaising with vendors and addressing issues promptly.

• Handle inquiries and complaints from employees, guests, and colleagues, escalating matters when necessary.

• Support office operations by maintaining supplies, coordinating meetings, and overseeing equipment care.

• Prepare customized client materials that align with brand guidelines and organizational standards.

• Follow site-specific security and emergency procedures to ensure the safety of everyone in the building.

• Identify and resolve common and uncommon problems independently, selecting solutions from established options.

• Perform printing, mail handling, and other administrative tasks as part of daily operations.

• Deliver high-quality services that positively impact team performance and workplace efficiency.

]]> • Proven ability to follow established procedures and standards in a detail-oriented environment.
• Strong problem-solving skills with the ability to select solutions independently when needed.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent organizational skills and a detail-oriented mindset.
• Ability to communicate complex information clearly and concisely within a team setting.
• Familiarity with property management procedures, security protocols, and vendor coordination.
• Commitment to delivering exceptional customer service and maintaining a detail-oriented approach.]]>

TalentMatch^®

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Responsibilities:
• Manage administrative functions, ensuring smooth day-to-day office operations.
• Monitor and maintain inventory of office supplies, placing orders as needed to avoid shortages.
• Oversee accounts payable processes, including invoice management and timely vendor payments.
• Perform receptionist duties such as answering calls, greeting visitors, and managing correspondence.
• Coordinate with department staff to facilitate efficient workflows and resolve operational challenges.
• Ensure compliance with office policies and procedures while fostering a positive workplace environment.
• Organize and schedule meetings, appointments, and events as required.
• Maintain accurate records and documentation for financial and administrative activities.
• Collaborate with vendors and service providers to address office needs.
• Identify opportunities for process improvements to enhance overall office efficiency.]]> • Strong knowledge of accounts payable processes and financial record-keeping.
• Proficiency in managing office supply inventory and vendor relations.
• Excellent organizational skills with the ability to multitask effectively.
• Strong communication and interpersonal skills for receptionist and team coordination duties.
• Familiarity with office software and tools, including Microsoft Office Suite.
• Ability to work independently and proactively address challenges.
• Commitment to maintaining confidentiality and professionalism in all operations.]]>

TalentMatch^®

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Responsibilities:
• Manage daily administrative tasks, ensuring the office runs efficiently and effectively.
• Respond to inbound calls with professionalism, directing inquiries to appropriate team members or departments.
• Perform accurate data entry and maintain organized records for easy retrieval.
• Assist with receptionist duties, including welcoming visitors and handling front desk operations.
• Coordinate and schedule meetings, appointments, and other events as needed.
• Prepare and distribute correspondence, reports, and other documents in a timely manner.
• Monitor and manage office supplies, placing orders as necessary to maintain inventory.
• Support team members with various ad hoc tasks and special projects.
• Maintain a clean and organized office environment to promote productivity.]]> • Strong communication skills, both verbal and written, with a detail-oriented approach.
• Proficiency in data entry and maintaining accurate records.
• Ability to handle multiple tasks simultaneously while meeting deadlines.
• Familiarity with receptionist duties, including managing a front desk and greeting visitors.
• Detail-oriented with excellent organizational skills.
• Proficient in using standard office software, such as Microsoft Office Suite.
• Ability to work independently and collaboratively in a fast-paced environment.]]>

TalentMatch^®

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Responsibilities:
• Welcome patients with professionalism and courtesy, ensuring a positive first impression.
• Schedule, confirm, and adjust appointments using medical scheduling software, while assisting with follow-up bookings.
• Communicate office policies and procedures clearly to patients, addressing any questions or concerns.
• Process and verify patient documentation and insurance information with accuracy and confidentiality.
• Maintain and update patient records to ensure compliance with medical regulations and timely data entry.
• Manage leads by contacting patients or potential clients to coordinate follow-up appointments.
• Collaborate with staff to ensure seamless scheduling and coordination of appointments.
• Provide administrative support to office management and medical staff as needed.]]> • Proficiency in patient scheduling, check-ins, and appointment coordination.
• Strong knowledge of HIPAA compliance and patient privacy regulations.
• Excellent communication and interpersonal skills, with the ability to remain calm under pressure.
• Familiarity with handling inbound calls and addressing patient inquiries effectively.
• Detail-oriented approach to managing patient records and documentation.
• Ability to adapt to a fast-paced environment and multi-task efficiently.]]>

TalentMatch^®

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Responsibilities:
• Respond to customer inquiries via phone and email, ensuring timely and accurate resolutions.
• Manage order entries and updates in the system with attention to detail.
• Provide support in handling both inbound and outbound calls to address customer needs.
• Maintain clear and detail-oriented communication with clients and team members.
• Generate reports to track customer service metrics and order statuses.
• Collaborate with internal departments to resolve customer issues efficiently.
• Ensure compliance with company policies and procedures in all interactions.
• Handle escalated issues with a detail-oriented and problem-solving mindset.
• Participate in training sessions to enhance product knowledge and service skills.]]> • Strong proficiency in order entry and data management.
• Excellent verbal and written communication skills.
• Ability to handle inbound and outbound calls with professionalism.
• Familiarity with reporting tools and data analysis.
• Exceptional organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in using customer service software and tools.]]>

TalentMatch^®

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Responsibilities:
• Enter high volumes of purchase orders and order numbers into Excel and internal systems with precision.
• Monitor and accurately track inventory levels to ensure proper documentation.
• Process warehouse orders and verify the completeness of all associated records.
• Provide customer service support by addressing inquiries and resolving issues as needed.
• Collaborate with team members to improve data entry workflows and maintain system accuracy.
• Ensure consistent communication with buyers and stakeholders as responsibilities evolve.
• Assist in maintaining organized records and reports for operational efficiency.
• Participate in training sessions to enhance Excel and system-related skills.
• Adapt to new responsibilities as the role transitions into buyer-facing tasks.]]> • Proficiency in Microsoft Excel, including advanced functions such as pivot tables and VLOOKUP.
• Familiarity with internal data systems and tools used for inventory and order tracking.
• Strong attention to detail and ability to manage high volumes of data accurately.
• Excellent written communication skills for clear interaction with buyers and team members.
• Ability to work onsite, Monday through Friday, with a structured schedule.
• Proven ability to handle multiple tasks and adapt to evolving responsibilities.
• Experience in customer service or order management is highly desirable.]]>

TalentMatch^®

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We have an immediate open opportunity for an Administrative Assistant in Bakersfield. Apply today for immediate consideration!

• Greet and welcome guests as soon as they arrive at the office.

• Direct visitors to the appropriate person and office.

• Screen, answer, and forward incoming phone calls.

• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)

• Provide basic and accurate information in-person and via phone/email.

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

• Order front office supplies and keep an inventory of stock.

• Update calendars and schedule meetings.

• Arrange travel and accommodations and prepare vouchers.

• Keep updated records of office expenses and costs.

• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

]]> • Proven work experience, or similar role.

• Proficiency in Microsoft Office Suite.

• Hands-on experience with office equipment (e.g., fax machines and printers)

• Professional attitude and appearance.

• Solid written and verbal communication skills.

• Ability to be resourceful and proactive when issues arise.

• Excellent organizational skills.

• Multitasking and time-management skills, with the ability to prioritize tasks.

• Customer service attitude.

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TalentMatch^®

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HR Coordinator

We are looking for a detail-oriented HR Coordinator to join our team in Greenwood Village, Colorado, on a contract basis. This role is ideal for someone with strong organizational, administrative, and communication skills who thrives in a fast-paced environment. You will play a key role in supporting HR operations, employee engagement initiatives, and various company-wide programs.

Responsibilities:

• Provide administrative and operational support to the HR department, including managing invoices and expense reports.

• Prepare customized reports for the HR team and other stakeholders as needed.

• Assist in the development, updating, and maintenance of HR documents, templates, and tracking tools.

• Process employee data changes and transactions using Workday.

• Collaborate with Corporate Communications to draft and distribute content for the monthly employee newsletter.

• Offer logistical and administrative support for HR initiatives and company-wide programs.

• Coordinate meetings, trainings, and events, ensuring smooth execution.

• Help create materials such as quick reference guides and presentation decks to support HR projects.

• Work with the Learning & Development Manager to develop and execute communication plans for workforce planning and performance management initiatives.

• Support the planning and delivery of employee engagement initiatives, special events, and workshops.

]]> • Proven ability to manage multiple projects and stakeholders effectively.

• Exceptional written and verbal communication skills.

• Strong administrative experience, with a high level of attention to detail.

• Previous experience as an assistant at a talent agency or supporting a development executive is highly desirable.

• Background in entertainment publicity or event coordination is preferred.

• Familiarity with Workday or similar HR systems is a plus.

• Knowledge of ADP Workforce Now and Dayforce systems is advantageous.

• Experience with auditing, background checks, and benefits functions is beneficial.

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TalentMatch^®

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Are you passionate about delivering exceptional customer experiences specifically in a fast-paced environment? We’re looking for a dynamic Customer Service Representative to join our client's team! In this role, you’ll be the go-to problem solver and trusted advisor for their customers—whether they reach out by phone, email, or in person. You'll have the opportunity to earn a permeant seat with this contract -to - permanent role.

What You’ll Do:

Engage with customers across multiple channels—phone, email, and face-to-face—to answer questions, resolve issues, and provide outstanding service.
Process and place orders accurately and efficiently, ensuring every detail is correct and customers leave happy.
Build lasting relationships by listening, understanding needs, and offering solutions that make a difference.
Collaborate with internal teams to ensure smooth order fulfillment and timely communication.
Stay ahead of the curve by learning our products and services inside out, so you can confidently guide customers.

]]> • Minimum of 1 years of experience in a customer-facing role, such as customer support or success. Retail experience preferred.

• Proficiency in navigating and utilizing multiple web browsers efficiently.

• Strong skills in email correspondence and written communication with attention to detail.

• Demonstrated ability to manage customer relationships and resolve issues effectively.

• Excellent problem-solving abilities and attention to detail.

• Familiarity with customer feedback tools and processes.

• Ability to work collaboratively in a team environment.

• Strong organizational skills and the ability to prioritize tasks in a fast-paced setting.

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TalentMatch^®

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Responsibilities:
• Serve as the first point of contact for patients, ensuring a welcoming and attentive experience.
• Manage inbound and outbound calls related to patient inquiries, appointment scheduling, and reminder notifications.
• Verify patient insurance details and assist with billing inquiries to ensure accurate documentation.
• Utilize electronic practice management systems to maintain and update patient records.
• Collaborate with medical staff to enhance physician efficiency and optimize clinic resources.
• Address patient concerns and resolve issues promptly to uphold the clinic's reputation.
• Perform data entry and administrative tasks using standard office equipment and software.
• Apply medical terminology knowledge to support accurate communication and documentation.
• Schedule appointments and coordinate follow-up care for patients.
• Uphold confidentiality standards and comply with all clinic policies and procedures.]]> • At least six months of experience in a medical office or high-volume customer service environment.
• Proficiency in keyboarding and familiarity with computer systems and office equipment.
• Strong organizational skills and a commitment to excellent customer service.
• Knowledge of medical terminology and its application in a healthcare setting.
• Experience with electronic practice management systems is preferred.
• Ability to handle patient interactions with professionalism and empathy.
• Solid understanding of scheduling processes and medical insurance verification.]]>

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Responsibilities:
• Develop and implement comprehensive inventory control programs, including training initiatives across departments.
• Create internal processes and reporting systems to ensure inventory accuracy and transparency.
• Conduct root cause analyses to identify and resolve systemic inventory errors, driving improvements within the organization.
• Collaborate with accounting to manage inventory costs and reconcile monthly reports.
• Execute cycle counting plans and oversee year-end fiscal inventory processes to guarantee accurate reporting.
• Partner with quality assurance teams to manage inventory adjustments related to product holds and scrap.
• Coordinate with purchasing teams to negotiate stocking levels and optimize lead times, ensuring cost-effective solutions.
• Work with manufacturing teams to establish effective staging and organizational practices that enhance inventory accuracy.
• Oversee all aspects of freight negotiations, both international and domestic, to select optimal vendors and shipment methods.
• Monitor vendor delivery schedules, address delays, and implement corrective actions to maintain on-time delivery.]]> • Minimum of 2 years of experience in inventory management or logistics within a manufacturing setting.
• Proficiency in inventory tracking, cycle counting, and annual reporting.
• Strong knowledge of asset inventory and related systems.
• Experience coordinating logistics and delivery management processes.
• Ability to analyze and improve inventory accuracy through root cause analysis and system enhancements.
• Familiarity with negotiating stocking levels and freight agreements.
• Excellent organizational and communication skills for cross-department collaboration.]]>

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Responsibilities:
• Assist in managing project timelines and tracking progress to ensure deadlines are achieved.
• Coordinate construction project schedules, including master scheduling and task prioritization.
• Prepare and organize proposal documents, bid packages, and related materials.
• Collaborate with stakeholders to support project planning and execution.
• Maintain accurate records and documentation through scanning and digital organization.
• Utilize Sage 300 and Microsoft Outlook to manage project information and communications.
• Ensure compliance with project requirements and standards.
• Facilitate communication between project teams and external vendors.
• Monitor project milestones and address potential challenges proactively.]]> • Proficiency with Sage 300 and Microsoft Outlook.
• Strong organizational and time-management skills.
• Ability to prepare detailed proposals, bid documents, and packages.
• Familiarity with construction scheduling and master scheduling techniques.
• Excellent communication and collaboration skills.
• Attention to detail and accuracy in document handling.
• Ability to adapt and multitask in a dynamic work environment.]]>

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TEMPORARY role: We are seeking an experienced HR/operations professional to support our team during an upcoming transition to Oracle. This role may focus on assisting with system conversion efforts, including mapping current HR processes, documenting workflows, identifying gaps, and supporting implementation planning. Alternatively, the role may provide day-to-day HR operational support to allow internal leadership to focus on the system transition. The ideal candidate has experience with ERP or HRIS conversions, strong process documentation skills, and the ability to operate effectively in an evolving environment where responsibilities may be refined as needs become clearer. Experience with Oracle (or similar platforms) is preferred but not required. This is a flexible, hands-on role during a critical period of organizational change.

]]> • Familiarity with HRIS platforms and systems, with Oracle experience preferred but not required.
• Strong skills in documenting workflows and creating process maps.
• Ability to manage multiple tasks and priorities in a dynamic environment.
• Excellent communication and interpersonal skills.
• Experience with onboarding and employee relations processes.
• Detail-oriented with a focus on accuracy and compliance.
• Capacity to work independently while supporting team objectives.]]>

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Responsibilities:
• Conduct daily reviews of customer leads, ensuring timely follow-ups and nurturing potential sales opportunities.
• Respond promptly to incoming digital leads and text inquiries, ensuring every customer receives a reply.
• Maintain and update customer data accurately in internal systems, logging next steps and essential details.
• Lead educational sessions for new pool owners, covering topics like water chemistry, equipment usage, and maintenance.
• Empower customers by transforming their concerns into confidence through clear and thorough training.
• Coordinate administrative tasks for commercial accounts, including paperwork, scheduling, and invoicing.
• Communicate with commercial clients to address billing, scheduling, or other inquiries with strong attention to detail.
• Manage inbound and outbound calls, providing accurate information and resolving customer concerns.
• Schedule appointments and ensure all customer interactions are logged efficiently.
• Perform data entry tasks with precision to support accurate record-keeping and operational workflows.]]> • Ability to manage and prioritize multiple tasks while maintaining attention to detail.
• Comfortable leading training sessions and explaining technical concepts to non-technical audiences.
• Skilled in data entry and maintaining accurate records in digital systems.
• Familiarity with order entry processes and a commitment to timely responses.
• Experience handling inbound and outbound calls with professionalism.
• Strong organizational skills and a proactive approach to managing schedules.
• Reliable and consistent in following established procedures and guidelines.]]>

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This is a Contract to hire opportunity for an Executive Assistant , they will play a critical role by providing high-level administrative support to and assist in managing day-to-day responsibilities of executives with both management and client-service responsibilities while maintaining strict confidentiality. This role will involve a diverse range of tasks that require discretion, exceptional communication and organizational skills, and the ability to prioritize effectively in a demanding client service organization. This position requires a high level of professionalism, and the ability to communicate effectively with internal stakeholders and clients while maintaining a focus on service excellence.

Provide high level support to Managing Directors (MDs) including, but not limited to, calendar management, travel coordination, expense report submission, and meeting preparation.

Review forms and reports in the firm’s client acceptance portal for accuracy and completeness and distribute to team members.

Prepare and review job arrangement letters in accordance with firm standards.

Assist with set up of client codes and job numbers with the utmost accuracy and minimal supervision.

Organize, track, and maintain certain client and administrative files and follow-up on missing items in a timely manner.

Create and track business development reports and activities for MDs.

Prepare, coordinate, and send client documents.

Prepare, coordinate, and send documents related to internal management functions.

Generate and distribute reports in billing and other systems as needed for client engagement team(s).

Ensure the completion of essential projects and meet critical deadlines.

Occasionally assist office committees with coordination of external events.

]]> Calendar Management, Book Travel Arrangements, Coordinate Travel Arrangements, Arranging Travel, Executive Meetings

The Requirements

Bachelor’s degree preferred.

5 or more years administrative experience, preferably in a professional services environment (accounting, tax, or legal)

High level of proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and with conferencing software (MS Teams, Zoom).

Professional demeanor and experience communicating with multiple executive levels, including C-Suite and Board Members

Excellent written and verbal communication skills

Proactive with ability to work in a deadline-driven environment and handle multiple projects/tasks with an attention to detail.

Uses technology to improve efficiency and accuracy in work product and seeks out opportunities to improve skills.

Ability to work both independently with minimal supervision and exercise good judgment/decision making when necessary and also supervise others, as applicable.

Occasionally be available to assist with urgent matters during weekends.

This role is in office 5 days a week, in our New York City office.

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We are looking for a skilled Administrative Assistant to join our team in Glen Burnie, Maryland. This long-term contract position is ideal for someone who thrives in a healthcare environemnt, providing essential support to ensure smooth daily operations. You will play a key role in managing administrative tasks, facilitating communication, and maintaining accurate records.

Responsibilities:

• Provide comprehensive administrative support to ensure the efficient functioning of daily operations.

• Manage and respond to inbound calls with attention to detail, addressing inquiries and directing them appropriately.

• Perform accurate data entry to maintain and update office records and databases.

• Serve as a receptionist, welcoming visitors and providing assistance as needed.

• Utilize Microsoft Excel to organize data, create reports, and support office functions.

• Coordinate schedules, meetings, and appointments for staff and stakeholders.

• Assist with office correspondence, including drafting and proofreading documents.

• Maintain an organized and detail-focused office environment, ensuring supplies and resources are readily available.

• Collaborate with team members to streamline processes and improve workflow.

• Uphold confidentiality and handle sensitive information with discretion.

]]> • Proficiency in answering inbound calls and directing inquiries effectively.
• Strong skills in data entry with a focus on accuracy and efficiency.
• Familiarity with receptionist duties, including greeting visitors and managing front desk operations.
• Advanced knowledge of Microsoft Excel for data management and reporting.
• Excellent organizational and time-management abilities.
• Effective communication skills, both written and verbal.
• Ability to handle sensitive information with professionalism and confidentiality.]]>

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We are looking for a skilled part time HR generalist to join our team on a contract basis in Cincinnati, Ohio. This role is essential in supporting various human resources functions, including employee relations, recruitment coordination, benefits administration, and compliance. The ideal candidate will work closely with employees and leadership to ensure HR processes are efficient and align with organizational policies and legal requirements.

Responsibilities:

• Coordinate onboarding and offboarding processes, including preparing documentation and organizing orientation sessions.

• Administer employee benefits programs and address inquiries related to coverage, enrollment, and changes.

• Maintain and update employee records, ensuring accuracy and compliance within HR systems.

• Support employee relations efforts, including handling investigations and preparing necessary documentation.

• Facilitate recruitment activities such as posting job openings, reviewing resumes, and scheduling interviews.

• Ensure adherence to federal, state, and local employment laws, as well as company policies.

• Assist in performance management processes by organizing employee documentation and evaluations.

• Provide day-to-day HR guidance and support to managers and employees as needed.

]]> • Familiarity with onboarding processes and benefits management.
• Proficiency in using HRIS (Human Resources Information Systems) for record-keeping and data management.
• Strong understanding of employment laws and regulations.
• Excellent organizational skills and attention to detail.
• Effective communication and interpersonal abilities.
• Ability to multitask and prioritize responsibilities in a dynamic environment.]]>

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Responsibilities:
• Welcome patients and visitors with a friendly and detail-oriented approach, ensuring a positive first impression.
• Coordinate appointment schedules for two clinical therapists and manage the flow of patient sessions efficiently.
• Schedule follow-up appointments and maintain accurate records of calendar availability.
• Conduct follow-up calls to patients to confirm appointments or provide additional information.
• Respond to general inquiries and assist walk-in patients with their needs.
• Operate a multi-line phone system to handle inbound calls and direct them appropriately.
• Maintain a clean, organized, and welcoming front desk area to promote a positive environment.
• Support therapists by ensuring patients are prepared and ready for their scheduled sessions.]]> • Proficiency in managing multi-line phone systems and handling inbound calls effectively.
• Strong organizational skills with the ability to schedule and coordinate appointments seamlessly.
• Excellent interpersonal and communication skills to interact professionally with patients and staff.
• Ability to maintain a clean and welcoming environment at the front desk.
• Familiarity with concierge services and providing exceptional customer support.
• Detail-oriented with the ability to manage multiple tasks simultaneously.]]>

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Our client is seeking a skilled HR Recruiter to join their dynamic human resources team. This individual will play a key role in identifying, attracting, and hiring top talent to support the company’s future growth. The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment.

Key Responsibilities:

Source, screen, and interview candidates for a range of roles across the organization
Develop and maintain strong relationships with hiring managers to understand staffing needs
Create and post job ads, leveraging innovative sourcing strategies to reach qualified candidates
Manage the recruitment process from initial contact through onboarding, ensuring a positive candidate experience
Track metrics and report on recruiting activities to inform HR strategy
Maintain compliance with all applicable employment regulations and company policies

Qualifications:

Bachelor’s degree in Human Resources, Business, or related field (or equivalent experience)
2+ years of recruiting experience, preferably in a corporate or agency setting
Strong communication, interpersonal, and organizational skills
Proven ability to multitask and manage priorities under tight deadlines
Familiarity with applicant tracking systems and sourcing tools

]]> • Strong ability to source candidates using various tools, platforms, and techniques.
• Excellent interview skills, with a focus on structured and behavioral approaches.
• Proficiency in using applicant tracking systems to manage recruitment processes.
• Effective communication and interpersonal skills to collaborate with hiring managers and candidates.
• Strong organizational skills to handle multiple tasks and deadlines.
• Knowledge of relevant employment laws and regulations.
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.]]>

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We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.

Responsibilities:

• Manage and maintain executive calendars to ensure optimal scheduling and time management.

• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.

• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.

• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.

• Serve as the central point of contact for executive correspondence and inquiries.

• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.

• Monitor and prioritize tasks to support executives in meeting organizational goals.

• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.

• Work collaboratively with other departments to facilitate smooth communication and workflow.

• Identify and implement improvements for administrative processes to enhance efficiency.

]]> • Proficiency in calendar management and scheduling tools.
• Strong ability to coordinate travel arrangements, including flights, accommodations, and itineraries.
• Excellent written and verbal communication skills for managing detailed correspondence.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Exceptional organizational skills and attention to detail.
• Ability to handle sensitive information with confidentiality and discretion.
• Familiarity with managing executive meetings and preparing required materials.]]>

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Position Summary

The Office Coordinator serves as a central point of contact for clients and visitors, ensuring a welcoming and efficient office environment. This role is responsible for managing client communications, greeting guests, supporting company events, collaborating with vendors, and providing comprehensive administrative support across the organization.

Core Responsibilities

Warmly greet and assist visitors, ensuring a positive client and guest experience.
Receive, process, and distribute incoming communications and correspondence.
Field, direct, and manage incoming telephone calls promptly and professionally.
Organize and coordinate meetings, appointments, and travel logistics, including calendar management.
Prepare and track expense reports and assist with external vendor relationships.
Maintain organized office operations by monitoring and restocking supplies, working with service providers to ensure equipment is fully operational, and managing deliveries.
Coordinate catering and materials for office meetings and company events.
Develop and update spreadsheets and presentations for business use.
Assist professionals with preparing client-facing materials and handling confidential information with discretion.
Support the implementation and utilization of software platforms across the company.
Complete ad-hoc projects that contribute to exceptional client service and seamless office operations.

]]> Qualifications & Skills

Proficiency in Microsoft Excel, PowerPoint, Word, and Outlook is required.
Excellent verbal and written communication skills, with strong customer service orientation.
Exceptional attention to detail, organizational acumen, and the ability to manage multiple priorities efficiently.
Demonstrated ability to work both independently and collaboratively as part of a team.
Professionalism and dependability, including consistent punctuality and appropriate business attire.
Experience handling confidential material with integrity and discretion.
Minimum of 1–2 years in an administrative, front desk, or operational support role preferred.
Bachelor’s degree preferred.

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Responsibilities:
• Oversee daily fleet operations to ensure timely and efficient transportation of goods.
• Coordinate logistics activities, including scheduling, tracking, and dispatching shipments.
• Manage shipping functions, ensuring compliance with customs regulations and company policies.
• Maintain accurate records of fleet activities, including maintenance schedules and operational data.
• Collaborate with internal teams and external vendors to optimize transportation processes.
• Address and resolve issues related to fleet operations, ensuring minimal disruptions.
• Monitor and analyze fleet performance metrics to identify areas for improvement.
• Ensure adherence to safety standards and regulatory requirements across all fleet activities.
• Support cost-effective strategies for fleet management and logistics operations.]]> • Strong knowledge of logistics, distribution, and shipping processes.
• Familiarity with customs regulations and compliance requirements.
• Excellent organizational skills and attention to detail.
• Ability to effectively communicate and collaborate with internal and external stakeholders.
• Proficiency in tracking and analyzing fleet performance metrics.
• Problem-solving skills to address operational challenges.
• Commitment to working 100% on-site in Deer Park, Texas.]]>

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WHAT WILL SET YOU APART Education: An associate’s degree from an accredited school is preferred, but not required. Experience: At least six months of customer service or related experience. Language Skills: Comfortable reading and understanding general instructions, manuals, and procedures. Able to write clear, detail oriented correspondence. Confident speaking with customers and providing verbal guidance. Bilingual skills—especially Spanish—are a strong plus. Math Skills: Able to handle basic math functions including fractions, decimals, percentages, and interpreting simple graphs. Reasoning Ability: Able to understand and follow written, verbal, or diagrammed instructions and solve problems using practical judgment in standard situations. Technical Skills: Familiarity with general office operations, workflow processes, telecommunications, data entry, and file management. Comfortable typing while talking on the phone. Computer Skills: Proficient with Microsoft Office and quick to learn new software systems.]]>

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Responsibilities:
• Deliver exceptional customer service support to both staff and clients, addressing inquiries and resolving issues promptly.
• Maintain and update records in the database, ensuring accuracy and completeness.
• Assist with office operations, including handling incoming and outgoing mail and packages.
• Provide general administrative support for ongoing projects, ensuring deadlines are met.
• Collaborate with team members to ensure seamless communication and workflow.
• Organize and manage office supplies, ensuring availability for daily operations.
• Support the scheduling and coordination of meetings and appointments.
• Uphold a detail-oriented and welcoming office environment for staff and visitors.]]> • Strong proficiency in basic office skills, including organization and time management.
• Ability to work independently and collaboratively within a team.
• Excellent communication and interpersonal skills.
• Detail-oriented with a commitment to accuracy in data entry and record-keeping.
• Familiarity with handling mail and packages with attention to detail.
• Proficient in using office equipment and tools to support daily tasks.]]>

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We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. In this Contract position with the potential to turn into a permanent position, you will play a pivotal role in supporting daily operations and ensuring smooth administrative workflows. This is an excellent opportunity to contribute to a nonprofit organization while honing your organizational and communication skills.

Responsibilities:

• Manage daily administrative tasks, including organizing documents and maintaining records.

• Answer inbound calls professionally, addressing inquiries and directing calls appropriately.

• Perform accurate data entry to support organizational needs.

• Act as the first point of contact by handling receptionist duties such as welcoming visitors and managing correspondence.

• Collaborate with team members to ensure efficient office operations and support ongoing project

]]> • Proficiency in handling inbound calls and providing excellent customer service.
• Strong organizational skills with attention to detail.
• Ability to perform data entry tasks with accuracy and efficiency.
• Familiarity with receptionist duties and managing front-office operations.
• Effective communication skills, both verbal and written.
• Comfortable working independently and as part of a team.]]>

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Responsibilities:
• Manage the end-to-end recruitment process for executive-level positions, including sourcing, screening, interviewing, and onboarding.
• Develop and execute tailored recruitment strategies to attract high-caliber candidates for senior roles.
• Build and maintain strong relationships with candidates, ensuring a seamless and detail-oriented experience throughout the hiring cycle.
• Collaborate with HR Business Partners and business leaders to create detailed job profiles and leverage assessment tools.
• Proactively identify and cultivate a pipeline of talent for current and future hiring needs.
• Negotiate compensation packages and facilitate discussions on total rewards to secure top talent.
• Conduct candidate regroup sessions with senior stakeholders to align on hiring decisions.
• Utilize recruitment technologies, such as Workday, to streamline and enhance hiring processes.
• Embed the organization’s purpose-driven values into recruitment communications and interactions.
• Research and develop new sourcing channels to expand the talent pool for critical executive-level roles.]]> • Bachelor’s degree in Human Resources, Business, Marketing, or a related field.

• At least 5 years of experience in recruitment, with a focus on executive-level hiring.

• Proven ability to work in fast-paced, matrixed environments.

• Familiarity with applicant tracking systems like Workday and Avature.

• Strong interpersonal skills with the ability to influence senior stakeholders effectively.

• Experience in industries such as consulting, financial services, or commercial real estate is a plus.

• Demonstrated expertise in building talent pipelines and leveraging technology for recruitment.

• Excellent communication skills, both written and verbal, to deliver attentive and high-touch candidate experiences.

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Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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A nonprofit located in Culver City is looking for an Administrative Coordinator to cover for a maternity leave. As the Administrative Coordinator, you will sit at the front desk and greet guests and clients, answer the phones, order and stock office and kitchen supplies, and complete ad hoc requests from staff members. You will also be responsible for data entry, scheduling, and special administrative projects. This position is scheduled to last for four months, with the chance to extend! Hours are 8am-5pm and pay is up to $30/hr during the contract period. A bachelor's degree is required for this position, along with a can-do attitude. Robert Half is looking for an organized individual who is a team player.

]]> • Proficiency in calendar management and scheduling tools.
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritize tasks effectively.
• Familiarity with handling inbound calls professionally.
• Excellent organizational skills and attention to detail.
• Experience with Microsoft Office Suite or similar software.
• Ability to work both independently and collaboratively within a team.]]>

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We are looking for an experienced Part Time Leave of Absence Administrator to join our team on a long-term contract basis in Cleveland, Ohio. In this role, you will be responsible for administering employee leave programs and ensuring compliance with relevant federal, state, and local regulations. This position offers the opportunity to support a meaningful mission by fostering a fair and compliant leave management process for faculty and staff.

Responsibilities:

• Administer employee leave programs, including Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Paid Parental Leave, and other applicable policies.

• Ensure compliance with federal, state, and local regulations related to employee benefits and leave of absence.

• Provide support and guidance to employees and supervisors throughout the leave process.

• Collaborate with internal teams to address gaps in benefits and leave administration.

• Maintain accurate records and documentation for leave requests and benefit programs.

• Develop and deliver presentations to communicate leave policies and procedures effectively.

• Utilize software systems, such as PeopleSoft and Microsoft Office, to manage benefits and leave processes efficiently.

• Stay informed on changes to laws and regulations affecting employee benefits and absence programs.

• Support the organization’s mission by fostering a supportive and equitable environment for faculty and staff.

• Perform additional duties related to benefits and leave administration as assigned.Leave Of Absence Administrator

]]> • Minimum of 3-5 years of experience in benefits administration and absence management.
• Strong knowledge of federal and state regulations, including FMLA, ADA, and Section 125.
• Proficiency in Microsoft Office and experience working with software systems like PeopleSoft.
• Exceptional written and verbal communication skills, with the ability to deliver clear presentations.
• Detail-oriented with strong organizational and record-keeping abilities.
• Experience managing leave of absence programs, including multi-state leave processes.
• Ability to collaborate effectively with employees, supervisors, and internal teams.]]>

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Responsibilities:
• Manage all aspects of property operations, including rent collection, lease administration, and vendor coordination to ensure smooth day-to-day management.
• Lead and support on-site teams by providing training, assigning responsibilities, and fostering a collaborative work environment.
• Drive leasing efforts by marketing vacant units, scheduling tours, and handling all leasing documentation to achieve occupancy goals.
• Monitor property budgets, approve expenditures, and prepare financial reports, including income projections and expense tracking.
• Ensure compliance with local, state, and federal housing regulations, including fair housing laws.
• Organize community-building events to enhance tenant relationships and promote a sense of belonging.
• Collaborate with maintenance teams to prioritize timely repairs, inspections, and overall property upkeep.
• Provide regular updates to stakeholders on occupancy rates, financial performance, and tenant feedback.
• Address tenant concerns and resolve issues with professionalism and efficiency.
• Develop strategies to improve property operations and tenant satisfaction.]]> • Proven experience in residential or commercial property management.

• Strong leadership and communication skills to effectively manage staff and interact with tenants.

• Financial expertise, including budgeting and preparing financial reports.

• Familiarity with property management software and CRM platforms.

• Knowledge of local housing regulations and fair housing laws.

• Ability to manage multiple priorities in a fast-paced environment.

• Problem-solving skills to address operational challenges and tenant concerns.

• Commitment to fostering positive relationships with tenants and team members.

Please contact Robert Half at 209.554.0521 for immediate consideration.

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The Service Team is looking to add new members with a strong Customer Service mentality! 2nd shift Service Coordinators are needed to help customers navigate. These coordinators remain highly professional, courteous, and knowledgeable whilst working with customers and vendors alike.

Responsibilities:

• Provide excellent customer service while speaking with customers and vendors, in accordance with training

• Resolve on-demand customer requests and provide customers with product and service information

• Communicate clear expectations of costs and estimated time of arrival

• Follow up with customers in a timely manner to keep them informed

• Create service estimates, complete billing process and collect payments

• Use sales skills to overcome customer objections and persuade prospects to proceed with service rather than shopping competitors

• Provide sales information to interested prospects and forward contact information to an Inside Sales team member when necessary

• Identify and escalate priority issues and route calls to appropriate resource

• Achieve monthly targets for close percentage, gross profit per job and other targets

Qualifications:

• Two-year Associated Degree preferred, minimum High School diploma

• Experience in (inbound and outbound) sales and customer service preferred

• Logistics coordinators, freight brokers, dispatching experience is a plus

• Able to provide exceptional customer service and amicably resolve disputes with customers and vendors

• Able to work under pressure and handle multiple requests

• Multi-tasking and Attention to detail are required

• This position requires sitting at a work station carrying out a variety of both manual and computerized data entry and processing tasks

• Experience effectively using computers and learning new computer programs

• One weekend shift per week required

• Flexibility with schedule to assist with a 24/7 365 environment (Will be required to work some holidays)

Please note that this Job Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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We are looking for a motivated and detail-oriented Executive Assistant to support an Executive in Corporate Communications. In this contract to permanent position, you will provide high-level administrative support to the Head of Communication, ensuring efficient management of their daily activities and office operations. This role offers a fantastic opportunity for candidates at the entry level who are eager to gain valuable experience in a dynamic and fast-paced environment. This role is ideal for a recent college grad who possesses excellent attention to detail skills and has strong proofreading skills. You will thrive in a fast-paced environment, and take pride in your work.

Responsibilities:

• Manage complex calendars, including scheduling and coordinating meetings, appointments, and events.

• Arrange travel plans, including booking flights, accommodations, and transportation for business trips.

• Coordinate executive meetings by preparing agendas, taking minutes, and ensuring follow-up actions are completed.

• Serve as a reliable point of contact for internal and external communications on behalf of the executive.

• Handle sensitive information with the utmost professionalism and confidentiality.

• Assist with the preparation of reports, presentations, and other documentation as needed.

• Collaborate with other team members to ensure seamless office operations.

• Respond promptly to requests and proactively address administrative needs.

• Support the executive in prioritizing tasks and managing deadlines effectively.

]]> • Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in managing calendars and scheduling appointments.
• Experience arranging travel plans, including flights and accommodations.
• Ability to work under pressure and adapt to changing priorities.
• High level of professionalism and discretion when handling sensitive information.
• Proficiency in Microsoft Office Suite and other relevant software tools.]]>

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We are looking for a dedicated and detail-oriented Administrative Assistant to join our team on a contract basis in Mooresville, Indiana. This role is essential in supporting tax-related administrative tasks and ensuring smooth operations during peak seasons. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent organizational and communication skills. This role is Monday-Friday, in-office, and part-time hours. 10AM-2PM each day or 9AM-1PM each day.

Responsibilities:

• Coordinate and manage the workflow for client tax preparation processes.

• Support clients with completing intake forms and onboarding procedures.

• Schedule meetings for tax preparers and maintain an organized calendar.

• Prepare tax returns for printing and assist clients with signing documentation.

• Prioritize and organize tasks to meet critical tax filing deadlines.

• Handle electronic document management, including scanning, uploading, and database organization.

• Communicate effectively through email and phone to address client inquiries.

• Review and compile documents to ensure accuracy and completeness.

• Perform general administrative duties such as photocopying, faxing, and data entry.

• Collaborate with team members to ensure seamless operations during tax season.

]]> • Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills.
• Familiarity with tools such as Gmail, Google Calendar, and Slack is a plus.
• Ability to work independently as well as collaboratively within a team.
• Proficiency in handling electronic and physical document management.
• Attention to detail and accuracy in administrative tasks.
• Experience with basic administrative functions, including answering calls and managing correspondence.]]>

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We are looking for a detail-oriented and friendly Bilingual Portuguese Receptionist to join our team on a contract basis in Miami, Florida. This role is pivotal in creating a welcoming environment for clients and visitors while managing key administrative tasks. If you enjoy multitasking and thrive in a front-facing role, we encourage you to apply.

This is a contract opportunity for approximately 3 weeks, with a schedule of 10:00 AM to 7:00 PM.

Responsibilities:

• Answer and direct all incoming phone calls to the appropriate personnel in a courteous manner.

• Greet clients and visitors warmly, ensuring a positive first impression.

• Maintain and manage the conference room schedule to avoid conflicts.

• Handle travel arrangements and manage calendars for team members as needed.

• Oversee the ordering and stocking of office supplies to ensure smooth operations.

• Take detailed messages and ensure they are delivered promptly to the correct individuals.

• Assist with basic receptionist duties, including e-filing and record organization.

]]> • Proven experience in a receptionist or front desk role.

• Bilingual Portuguese

• Proficiency in handling phone systems and directing calls effectively.

• Familiarity with e-filing systems and basic administrative tools.

• Exceptional interpersonal and communication skills.

• Ability to manage schedules and coordinate travel arrangements efficiently.

• A welcoming and detail-oriented demeanor suitable for client-facing interactions.

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We are looking for a detail-oriented Product Coordinator to join our team on a contract basis in Atascadero, California. In this role, you will play a key part in ensuring compliance, maintaining product documentation, and supporting communication with various stakeholders. This position offers an opportunity to contribute to product development while managing critical data and documentation processes.

Responsibilities:

• Facilitate product development by preparing and organizing documentation, tracking progress, and coordinating tasks.

• Maintain and regularly update product specifications, records, and related files to ensure accuracy.

• Oversee compliance documentation such as certificates and test reports, ensuring all requirements are met.

• Verify that product labeling, claims, and documentation align with applicable standards and regulations.

• Manage artwork files, ensuring proper version control and obtaining necessary approvals.

• Maintain organizational structures and product master data to support operational efficiency.

• Coordinate shipping marks and product-specific documentation to streamline logistics processes.

• Support vendor relationships to ensure smooth operations and compliance with standards.

]]> • Strong ability to assure compliance with regulatory and organizational requirements.

• Demonstrated experience in managing vendor relationships effectively.

• Familiarity with maintaining accurate and up-to-date product documentation.

• Excellent organizational and communication skills to coordinate across multiple stakeholders.

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Responsibilities:
• Schedule and coordinate meetings as requested, ensuring all arrangements are handled efficiently.
• Manage daily office tasks, including drafting letters, memos, and reports.
• Maintain both physical and electronic filing systems to ensure organized record-keeping.
• Monitor inventory and order office supplies to meet operational needs.
• Collect and distribute incoming mail in a timely manner.
• Prepare, format, proofread, and edit documents for executive presentations and board meetings.
• Arrange travel accommodations and itineraries for staff members as needed.
• Serve as the first point of contact by answering inbound calls and addressing inquiries.
• Assist with data entry and maintaining accurate records.
• Perform other administrative duties as assigned to support the office's functionality.]]> • Strong organizational and time management skills to handle multiple tasks effectively.
• Excellent interpersonal skills and a proactive, approachable attitude.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to coordinate meetings and manage schedules efficiently.
• Familiarity with maintaining digital and physical filing systems.
• Skilled in handling travel arrangements and logistics.
• Capable of proofreading and editing documents with attention to detail.]]>

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We are looking to onboard a Grants Coordinator in Santa Barbara, California. The primary function of this role is to ensure the smooth operation and maintenance of the grants administrative management process.

Responsibilities:

• Assuring data integrity within the grants management database software and performing accurate data entry for letters of inquiry and applications.

• Processing grant applications and securing any missing materials in a timely manner.

• Keeping track of reports from grantees and collecting grant data on a regular basis.

• Assisting with the formulation of grant agreements and generating grant notification letters.

• Managing declinations and coordinating regular correspondence with potential grantees and others.

• Acting as a main contact point for grant-related activities, including responding to e-mail inquiries and handling general inquiries from potential grantees.

• Organizing conference calls, appointments, meetings, and site visits with internal and external participants.

• Developing and maintaining appropriate grants management procedures, including due diligence procedures, grant reporting, award letters, grant agreements, and procedures to verify fund availability.

• Collaborating with other internal teams, such as the Finance/Accounting, Programs, Research and Analytics, Information Technology, Development, and Communications departments.

• Undertaking other duties as assigned

]]> • Excellent customer service skills with an ability to handle inquiries and complaints
• Experience in data entry with high attention to detail and accuracy
• Ability to manage email correspondence effectively and detail orientedly
• Experience in both inbound and outbound call handling
• Proficiency in Microsoft Excel for data manipulation and analysis
• Familiarity with Microsoft Outlook for managing communications and scheduling
• Skilled in creating and editing presentations in Microsoft PowerPoint
• Proficiency in Microsoft Word for creating and editing detail oriented documents
• Experience in scheduling appointments and managing calendars
• Knowledge of grant administration including application, monitoring, and reporting
• Experience in grant management with a focus on compliance and effective use of funds.]]>

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Responsibilities:
• Manage scheduling and coordinate appointments to ensure smooth daily operations.
• Assist in preparing audit reports and other comprehensive documentation.
• Create detailed reports and summaries based on data analysis.
• Collaborate with various stakeholders, including government officials and police officers, to address administrative needs.
• Utilize Yardi software to support housing-related tasks and maintain accurate records.
• Conduct evaluations of existing procedures and recommend improvements for operational efficiency.
• Support budget preparation and monitor expenditures as needed.
• Handle correspondence and draft procedural memoranda to ensure clear communication.
• Maintain confidential files and administrative records with precision.
• Address payroll-related processes and monitor attendance records effectively.]]> • Proven ability to schedule appointments and coordinate calendars efficiently.
• Strong expertise in preparing audit reports and creating detailed documentation.
• Proficiency with Yardi software and familiarity with housing or property management systems.
• Excellent communication skills, with experience working with government officials and law enforcement.
• Ability to analyze operational programs and assist in implementing improvements.
• Demonstrated skill in budget preparation and financial monitoring.
• Experience maintaining confidential files and handling sensitive information.]]>

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We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This role is ideal for someone who thrives in a fast-paced environment, enjoys client interaction, and excels in managing schedules and administrative tasks. As a Contract to permanent position, this opportunity offers the potential for long-term growth and stability within our organization.

Responsibilities:

• Coordinate and maintain schedules for multiple team members, ensuring appointments and meetings are seamlessly managed.

• Handle incoming calls, providing a welcoming and attentive experience while directing inquiries to appropriate team members.

• Maintain and organize client files, ensuring all documents are accurately stored and easily accessible.

• Assist with document management tasks, including uploading and maintaining files in the firm’s database.

• Schedule and confirm client appointments, ensuring all details are accurately communicated.

• Manage the firm's master calendar, keeping track of deadlines, meetings, and events.

• Support client communications by preparing and sending correspondence, such as sympathy cards and other mailings.

• Organize meetings and facilitate connections between team members for calls and discussions.

• Provide general administrative support to ensure smooth day-to-day operations.

For immediate consideration, call 937.224.8326.

]]> • Exceptional organizational skills with a keen eye for detail.
• Proficiency in managing schedules and calendars using tools like Outlook.
• Strong communication skills and a client-focused approach.
• Ability to handle multiple priorities and meet deadlines in a dynamic work setting.
• Familiarity with document management systems and willingness to learn new technologies.
• Experience with customer service, ensuring clients feel valued and supported.
• Reliable and adaptable, with a proactive attitude towards problem-solving.]]>

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Responsibilities:
• Utilize established project management tools to effectively plan, execute, and monitor project progress while meeting quality, financial, and schedule objectives.
• Define resource needs and collaborate with functional leaders to develop organizational resource plans.
• Coordinate with departments such as order management, production, logistics, contracting, and warranty services to ensure seamless project execution.
• Address potential conflicts proactively and escalate issues to prevent impacts on project timelines or customer satisfaction.
• Maintain clear communication with field teams, ensuring alignment on project scope, budget, and schedules.
• Conduct periodic site visits to build relationships with contractors and customer representatives, ensuring smooth communication and project understanding.
• Identify and resolve issues promptly, ensuring stakeholders are informed and solutions are implemented effectively.
• Track and report project performance, ensuring adherence to quality, cost, and schedule targets.
• Manage financial aspects of the project, including cost budgeting, expense tracking, and maintaining profit margins.
• Promote a culture of safety by hosting regular safety meetings and ensuring compliance with safety standards throughout the project lifecycle.]]> • Bachelor’s or Associate degree in a relevant field or equivalent experience.

• Proven experience in project management within construction, engineering, or related industries. Experience in data center construction preferred.

• Strong communication skills, including the ability to lead meetings and deliver presentations.

• Proficiency in budgeting processes, financial tracking, and maintaining project margins.

• Familiarity with logistics, production, and contracting processes.

• Ability to use project monitoring tools and create visual reports such as charts and graphs.

• Demonstrated interpersonal skills to collaborate effectively with diverse teams and stakeholders.

• Knowledge of mechanical and electrical engineering concepts is a plus.

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Responsibilities:
• Receive and unpack incoming inventory from crates and boxes, ensuring items are handled properly.
• Organize and sort parts into bins and designated storage areas for efficient access.
• Label and categorize components and supplies accurately to streamline inventory tracking.
• Restock inventory regularly to ensure production teams have easy access to needed materials.
• Maintain a clean and orderly workspace to promote safety and efficiency.
• Stand and walk for extended periods, up to 8 hours a day, to fulfill job duties.
• Lift and transport items weighing up to 35 pounds as required.
• Utilize inventory management systems, such as Microsoft Dynamics 365, to track and update stock levels.]]> • Demonstrated ability to work independently with minimal supervision.
• Strong organizational skills and attention to detail in handling inventory.
• Physical capability to stand, walk, and lift items weighing up to 35 pounds.
• Familiarity with inventory software, such as Microsoft Dynamics 365, is preferred.
• Basic proficiency in Microsoft Excel is advantageous but not mandatory.
• Reliable work ethic and ability to meet deadlines in a fast-paced environment.]]>

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We are looking for an organized and detail-oriented Medical Administrator to join our team in Syracuse, New York. This contract position offers the opportunity to contribute to the healthcare industry by providing essential administrative support to clinical supervisors and team members. The ideal candidate will play a key role in coordinating patient services, managing referrals, and ensuring accurate data entry to support our operations.

Responsibilities:

• Accurately review and input authorization data into the database, ensuring timely management of expiring authorization reports.

• Coordinate patient services by scheduling and communicating with appropriate agencies, as directed by the clinical team.

• Actively engage in performance improvement initiatives and contribute to continuous quality enhancement activities.

• Generate and manage various organizational reports as requested by supervisors.

• Perform general clerical tasks, such as filing, typing, copying, faxing, and message-taking, to support day-to-day operations.

• Communicate regularly with members to address their needs and collaborate with team members to provide comprehensive support.

• Participate in team meetings and offer recommendations to optimize operational processes.

• Maintain confidentiality while handling sensitive information and adhering to organizational policies.

• Carry out additional duties as assigned by the supervisor to ensure the smooth functioning of the department.

]]> • Minimum of 2 years of experience in the healthcare industry or relevant qualifications as a Medical Assistant.
• Proficient in computer systems, including Microsoft Office Suite and various software applications.
• Strong analytical and problem-solving skills to identify and address operational challenges effectively.
• Ability to work independently and collaboratively while managing shifting priorities and deadlines.
• Excellent verbal and written communication skills to interact professionally with team members and patients.
• Demonstrated discretion and professionalism in handling confidential information.
• Must report in person to the organizational office Monday through Friday.]]>

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We are looking for a skilled and compassionate Patient Access Representative to join our team in Baltimore, Maryland. This long-term contract position offers an opportunity to support patients and healthcare providers in a dynamic, fast-paced environment. You will play a critical role in ensuring smooth front desk operations and delivering excellent customer service in a local government healthcare setting.

Responsibilities:

• Welcome patients and visitors warmly, ensuring a positive and attentive first impression.

• Oversee front desk tasks such as patient check-ins, check-outs, and flow management.

• Schedule and confirm appointments, coordinating with multiple service lines.

• Verify insurance coverage, process referrals, and obtain necessary authorizations.

• Collect co-pays and guide patients through forms and procedural explanations.

• Serve as a communication bridge between patients, clinical staff, and care teams.

• Ensure all patient information is handled with strict confidentiality and compliance.

• Identify and address barriers to access or patient concerns, escalating issues as needed.

• Perform administrative tasks including scanning, recordkeeping, and document management.

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Minimum of 2 years’ experience in patient access, front desk, or administrative roles within healthcare.

Proficiency in Epic systems, including patient registration and scheduling, is mandatory.

Familiarity with high-volume healthcare settings and urban community health environments.

Strong communication and customer service skills, with a focus on patient-centered care.

Ability to multitask effectively in a fast-paced environment while maintaining attention to detail.

Knowledge of insurance plans, referrals, and healthcare workflows.

Demonstrated ability to work collaboratively with diverse populations and cultural competence.

Ability to commute to office locations.

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Responsibilities:
• Maintain and update Supplier, Customer, and Material Master records in adherence to company and regulatory standards.
• Monitor workflow and ticketing system queues to ensure timely resolution of tasks.
• Report suspected evidence of fraud by following established protocols and procedures.
• Provide exceptional customer service to internal and external clients, ensuring a high-quality and attentive experience.
• Foster collaborative relationships with field operations teams and suppliers to streamline communication.
• Promote continuous process improvement initiatives to enhance data management efficiency.
• Uphold the confidentiality and security of financial data and processes at all times.
• Encourage a team-oriented and positive work environment aligned with organizational culture.
• Support various ad hoc financial tasks as required to meet operational needs.
• Execute duties with a commitment to quality and excellence, ensuring compliance with regulatory guidelines.]]> • Familiarity with Master Data Management (MDM) technologies and processes.
• Strong understanding of regulatory compliance and data security protocols.
• Ability to manage inbound and outbound communications effectively.
• Experience working with ticketing systems and monitoring workflow queues.
• Demonstrated ability to foster relationships with external suppliers and field operations teams.
• Commitment to confidentiality and ethical handling of sensitive financial data.
• Proficiency in identifying areas for process improvement and implementing solutions.]]>

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Our client is looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership. This is a contract position based in San Antonio, Texas, offering a dynamic and hybrid work environment. The ideal candidate will possess strong organizational skills and the ability to work independently while managing multiple priorities effectively.

Responsibilities:

• Manage and maintain executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.

• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.

• Prepare and organize materials for executive meetings, ensuring all necessary information is readily available.

• Utilize Basecamp software to track and manage tasks and projects efficiently.

• Act as the primary point of contact for scheduling and administrative inquiries.

• Ensure timely communication and follow-ups on behalf of executives.

• Maintain confidentiality in handling sensitive information and documents.

• Draft, edit, and format correspondence, reports, and presentations as required.

• Proactively identify and address administrative needs to optimize workflow.

• Collaborate with internal and external stakeholders to ensure smooth operations.

]]> • Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.

• Proficiency in calendar management and scheduling.

• Demonstrated experience in arranging and coordinating travel plans.

• Familiarity with project management tools.

• Strong organizational and multitasking skills with a keen attention to detail.

• Excellent written and verbal communication abilities.

• Ability to work independently and take initiative when needed.

• Business casual dress code required for in-office work.

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Responsibilities:
• Coordinate and schedule interviews using Microsoft Outlook to ensure a seamless candidate experience.
• Draft and send offer letters and onboarding invitations to new team members.
• Facilitate orientation sessions for new team members and assist in onboarding activities.
• Manage recruitment workflows using applicant tracking systems such as Bullhorn, Taleo, or Greenhouse.
• Conduct full-cycle recruiting, including sourcing, screening, and selecting candidates with relevant experience.
• Collaborate with hiring managers to identify staffing needs and develop recruitment strategies.
• Maintain and update HRIS systems to ensure accurate employee data.
• Handle high-volume recruitment tasks efficiently while meeting deadlines.
• Support HR-related projects and initiatives as assigned.
• Ensure compliance with company policies and legal regulations throughout the hiring process.]]> • Proficiency in using applicant tracking systems such as Bullhorn, Taleo, or Greenhouse.
• Familiarity with HRIS systems and their applications in recruitment processes.
• Strong skills in scheduling and coordinating interviews using Microsoft Outlook.
• Ability to manage full-cycle recruiting processes effectively.
• Knowledge of hiring processes and employment regulations.
• Excellent organizational and multitasking abilities.
• Effective communication skills, both written and verbal.]]>

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Responsibilities:
• Manage and maintain executives' calendars, ensuring all appointments and meetings are accurately scheduled.
• Coordinate and arrange complex travel plans, including flights, accommodations, and transportation.
• Prepare materials and agendas for executive meetings, ensuring all necessary documents are organized and accessible.
• Provide general administrative support, including handling correspondence and managing records.
• Serve as the main point of contact for executives, addressing inquiries and resolving scheduling conflicts.
• Monitor and prioritize tasks to ensure deadlines are met and operations run smoothly.
• Assist in organizing events or conferences as needed.
• Ensure compliance with company policies and procedures while handling sensitive information.
• Collaborate with other departments to streamline communication and operational efficiency.]]> • Strong proficiency in calendar management and scheduling tools.
• Demonstrated ability to coordinate complex travel arrangements.
• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Proficiency in office software and tools, including Microsoft Office Suite.
• High level of adaptability and problem-solving abilities.]]>

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We are looking for a detail-oriented Order Entry Clerk to join our team in Elk Grove Village, Illinois. This is a contract position that requires accuracy, efficiency, and a strong ability to handle data entry tasks. The ideal candidate will play a vital role in ensuring orders are processed correctly and promptly.

Responsibilities:

Data Entry: Entering orders from email, phone, or fax into the company system with high accuracy.
Order Verification: Checking orders for correct pricing, part numbers, and special instructions.
Communication: Confirming order receipts and shipping dates to customers, and handling inquiries or complaints.
Coordination: Working with logistics, warehouse, and sales departments to ensure on-time shipping.
Documentation: Preparing invoices, quotes and shipping documents.
Inventory Tracking: Monitoring stock levels and verifying product availability

]]> • Proficiency in numeric and alphanumeric data entry.
• Familiarity with computer systems and data entry tools.
• Strong typing skills with speed and accuracy.
• Attention to detail and ability to spot errors quickly.
• Excellent organizational and time management abilities.
• Effective communication skills for interacting with team members.
• Ability to adapt to new systems and processes as needed.]]>

TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Handle administrative tasks such as data entry, filing, and general office organization.
• Prepare and process shipping documentation, including paperwork for international shipments.
• Answer and direct inbound calls professionally, ensuring excellent communication.
• Maintain accurate records and ensure proper filing systems are in place.
• Coordinate with shipping partners and internal teams to ensure timely delivery of goods.
• Provide receptionist duties, such as greeting visitors and managing inquiries.
• Monitor and update shipping schedules to maintain accuracy and efficiency.
• Assist in resolving issues related to international shipping procedures.
• Support other administrative duties as needed to ensure smooth office operations.]]> • Familiarity with preparing and managing shipping documentation, especially for international shipments.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other administrative tools.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of international shipping processes is highly preferred.
• Attention to detail and a commitment to maintaining accuracy in all tasks.]]>

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Responsibilities:
• Greet and assist clients, applicants, and visitors upon arrival, managing visitor passes and adhering to security protocols.
• Coordinate and prepare meeting and conference rooms, including setup, catering arrangements, and technological equipment.
• Handle general administrative tasks such as distributing mail and packages, ordering office supplies, and managing incoming and outgoing shipments.
• Track and arrange messenger services, hospitality services, and guest requirements such as transportation, reservations, and event tickets.
• Resolve straightforward issues using established procedures while following detailed instructions.
• Ensure the successful execution of daily tasks by adhering to defined processes and methods under close supervision.
• Maintain a clean and organized workspace by requesting building and housekeeping services as needed.]]> • Proficiency in basic work routines and standards coupled with strong organizational skills.
• Effective communication abilities to exchange clear and concise information.
• Familiarity with Microsoft Office applications, including Word, Excel, and Outlook.
• Basic math skills to calculate percentages, discounts, and other simple figures.
• Ability to work with an inquisitive and detail-oriented mindset.
• Basic computer skills to efficiently handle administrative tasks.]]>

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We are looking for an organized and detail-oriented part-time Administrative Assistant to join a nonprofit located in Playa Vista. This is a long-term contract position ideal for someone with strong administrative skills and a proactive attitude. The role involves supporting daily office operations and ensuring smooth communication within the organization. You will work 2-3 days per week, for 8 hours per day.

Responsibilities:

• Manage and maintain office schedules, including coordinating meetings and appointments.

• Answer and direct incoming calls professionally, providing accurate information and assistance.

• Perform data entry tasks to ensure records are up-to-date and organized.

• Assist with general receptionist duties, including greeting visitors and handling inquiries.

• Support various administrative tasks to ensure efficient office operations.

• Maintain and organize office files, documents, and supplies.

• Collaborate with team members to address administrative needs and prioritize tasks effectively.

]]> • Proficiency in handling inbound calls with a detail-oriented approach.
• Solid knowledge of general office practices and procedures.
• Strong data entry skills with attention to detail and accuracy.
• Excellent communication skills, both written and verbal.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Familiarity with receptionist duties, including greeting visitors and managing inquiries.
• High level of integrity and the ability to maintain confidentiality.]]>

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Responsibilities:
• Facilitate tenant communication by preparing and distributing property notices, memos, and updates.
• Assist property managers in showing commercial spaces to prospective tenants.
• Coordinate vendor services by managing work orders, scheduling repairs, and organizing documentation, such as W-9 forms and insurance certificates.
• Track and process receipts, manage approval workflows, and ensure maintenance teams have access to required areas.
• Maintain accurate records of tenant and vendor information, including rosters and compliance documentation.
• Support the preparation of service agreements and monitor compliance requirements.
• Compile property reports and operational documents while providing administrative assistance to senior team members.
• Participate in building access activities, walkthroughs, and vendor coordination.
• Contribute to process improvement initiatives, such as updating manuals and refining internal procedures.
• Provide backup support for other administrative and property management tasks as needed.]]> • Familiarity with property management systems such as Yardi Breeze or AppFolio is highly preferred.
• Strong organizational and multitasking abilities to handle diverse responsibilities.
• Excellent communication skills with a focus on tenant and customer service.
• Ability to work both independently and collaboratively within a team setting.
• Reliable transportation for occasional onsite assignments and errands.
• Proficiency in managing vendor relationships and maintaining accurate documentation.
• Demonstrated ability to adapt to a fast-paced, dynamic work environment.]]>

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Job Title: Legal Secretary

Location: Northwest Oklahoma City, OK

Pay: $24–$28/hour (DOE)

Schedule: Monday–Friday | 9:00 AM – 5:00 PM

Position Type: Temp-to-Hire

Work Environment: 100% On-Site

Position Overview:

A reputable organization in NW Oklahoma City is seeking a detail-oriented Legal Secretary to support legal and administrative operations. This role is ideal for someone with a strong administrative background who thrives in a structured, detail-driven environment and is comfortable handling a high volume of documentation and compliance-related tasks.

Key Responsibilities:

Assist with drafting, reviewing, and processing contracts, leases, and legal documents
Manage change requests and maintain accurate tracking systems
Perform document imaging, filing, and organization
Prepare and assist with legal filings and memoranda
Conduct ongoing audits to ensure accuracy and compliance
Maintain detailed records and documentation logs
Communicate with vendors and internal teams regarding documentation and updates
Utilize Excel to track data, generate reports, and support documentation processes

]]> Qualifications:

Strong administrative background required; legal experience preferred
Experience handling contracts, leases, and legal documentation
High attention to detail with strong organizational skills
Proficiency in Microsoft Excel (required)
Ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
Comfortable working in a fast-paced, audit-heavy environment

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What You’ll Do

Support Customers Like a Pro

Assist customers with order placement and provide quick, friendly support
Answer questions and ensure every interaction feels effortless and positive

Build Meaningful Relationships

Connect with restaurants, retailers, producers, home chefs, and other partners
Maintain strong communication and foster long‑term trust across the supply chain

Keep Operations Running Smoothly

Manage incoming orders and ensure accuracy
Coordinate inventory and communicate with producers
Support seamless delivery and fulfillment processes

Engage the Local Community

Help grow awareness and participation in locally sourced food initiatives
Support community‑driven programs that strengthen connections between producers and customers
Champion local agriculture by helping bring fresh, seasonal products to the community

Flexible & Collaborative Work Style

Enjoy a flexible work environment while maintaining the ability to report to the Minden, IA warehouse once per week for coordination, collaboration, and operational support

]]> Requirements

1–2 years of customer service, sales support, or client‑facing experience
Strong written, verbal, and phone communication skills
Comfortable using technology (Google Workspace, CRM systems, email, basic spreadsheets)
Able to multitask effectively in a fast‑paced environment with strong attention to detail
Experience with logistics, inventory, or order coordination a plus
Comfortable working with a wide range of customers and partners
Self‑directed with strong follow‑through
Community‑focused mindset with interest in food systems, local agriculture, or sustainability
Familiarity with nonprofit or mission‑driven organizations a plus

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We are looking for an experienced HR Director to assist our client on a long-term contract that will last three to six months. In this long-term contract position, you will play a pivotal role in overseeing critical HR functions and ensuring smooth operations during a period of transition. This role requires a strategic leader capable of managing employee relations, compliance, and performance initiatives effectively. This role will require you to work onsite daily and oversee two clerical HR employees.

Responsibilities:

• Lead and manage all aspects of HR operations, including employee relations, investigations, and compliance with wage and hour laws.

• Provide guidance to managers on best practices for counseling and supporting staff development.

• Oversee compensation and benefits programs, ensuring competitive offerings and compliance with regulations.

• Collaborate with employment attorneys to address legal matters and maintain HR compliance.

• Support unionized staff and manage alternative work schedules in line with organizational policies.

• Train and mentor entry level HR team members to foster growth and efficiency within the department.

• Facilitate payroll processes and ensure accurate administration for both permanent and part-time employees.

• Develop and implement HR strategies to address organizational challenges and drive performance.

• Partner with leadership to prepare for negotiations and other organizational initiatives.

• Utilize HR systems, such as ADP Workforce Now, to streamline processes and improve operational effectiveness.

]]> • Expertise in compensation, benefits administration, and HR compliance regulations.
• Strong conflict resolution skills and the ability to manage sensitive investigations.
• Familiarity with payroll systems and processes, such as Workforce Now.
• Knowledge of unionized staff management and alternative work schedules.
• Excellent communication and leadership skills to guide managers and staff effectively.
• Ability to work collaboratively with legal teams and senior leadership.
• Demonstrated ability to train and mentor HR team members to enhance attention to detail and growth.]]>

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Responsibilities:
• Review and prepare real estate documents, such as mortgages, deeds, and land contracts, for electronic submission.
• Verify the accuracy and completeness of documents to ensure compliance with county requirements and company protocols.
• Submit recording packages to the County Recorder’s Office electronically using Simplifile.
• Confirm recording fees, generate invoices, and address any discrepancies as needed.
• Correct errors in recorded packages and resubmit them promptly.
• Organize and return completed recording packages to the appropriate parties or individuals.
• Respond professionally to inquiries from lenders, agents, buyers, sellers, and team members regarding recording processes.
• Utilize software tools, including Simplifile, Resware, and other title and escrow systems, to complete tasks efficiently.
• Maintain meticulous attention to detail to prevent errors and ensure successful document processing.]]> • Familiarity with Microsoft Word and Excel for document management and calculations.
• Ability to manage multiple tasks simultaneously while maintaining accuracy.
• Excellent verbal and written communication skills for collaborating with team members and external parties.
• Strong organizational skills for handling files and ensuring proper documentation.
• Experience in email correspondence and customer service to address inquiries effectively.
• Capability to learn and use internal systems and industry-specific software.
• Exceptional attention to detail to prevent errors in document processing.]]>

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Responsibilities:
• Prepare comprehensive financial planning documents and advisor packets well in advance of scheduled client meetings.
• Analyze advisor meeting notes to determine required materials, including statements, forms, and client-related information.
• Organize and maintain documentation pertaining to investment strategies, annuities, and asset transfers.
• Update and manage activities, tasks, and workflows using CRM systems, such as Redtail.
• Assist clients with policy modifications, account updates, and follow-through on administrative tasks.
• Compile planning materials into high-quality, client-ready packages for advisor review and presentation.
• Ensure the confidentiality, accuracy, and quality of all financial documents and processes.
• Work independently to meet deadlines, resolve issues proactively, and present viable solutions to challenges.
• Collaborate effectively with team members to ensure seamless communication and workflow.]]> • Strong organizational skills and attention to detail in managing client documentation.
• Background in client administration and advisory services.
• Ability to handle sensitive and confidential documents with professionalism.
• Demonstrated problem-solving skills and ability to work independently.
• Effective communication and collaboration abilities within a team environment.
• Familiarity with financial planning processes and related documentation.
• Capability to manage multiple tasks and meet project deadlines consistently.]]>

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Robert Half is looking for a dedicated Health Information Management (HIM) Clerk to complete a project in Pasco, WA. This role involves handling and organizing medical records with precision and efficiency, ensuring compliance with retention requirements and facilitating smooth record management processes.

Responsibilities:

• Conduct thorough reviews of boxes of medical records to ensure compliance with retention policies.

• Accurately label and categorize records, including marking destruction dates for future reference.

• Organize documents to facilitate efficient storage and eventual disposal processes.

]]> • Proven experience in managing medical records, including identifying and categorizing complex documentation.

• Ability to physically handle and move boxes of records.

• Strong attention to detail and organizational skills to ensure accurate record handling.

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Responsibilities:
• Coordinate and manage the Chairman's calendar, ensuring seamless scheduling of meetings and appointments across multiple time zones.
• Arrange and oversee complex global travel plans, including booking flights, accommodations, and transportation.
• Act as a liaison and translator for communication between English and Mandarin-speaking teams, ensuring clarity and efficiency.
• Organize executive meetings, prepare detailed agendas, briefing materials, and follow up on action items to ensure timely completion.
• Support strategic initiatives by monitoring deadlines and deliverables, contributing to project management tasks.
• Draft, review, and edit reports, presentations, and executive summaries with accuracy and attention to detail.
• Handle sensitive business and financial information with the utmost discretion and confidentiality.
• Build and maintain relationships with vendors, travel agencies, and other service providers to support operational needs.
• Anticipate and address potential challenges, providing proactive solutions to streamline processes in a fast-paced environment.]]> • At least 5 years of experience as an Executive Assistant, preferably within multinational or publicly-listed companies.

• Proven ability to collaborate effectively across diverse cultures and time zones, demonstrating a global mindset.

• Advanced proficiency in Microsoft Office Suite, Google Suite, and scheduling tools.

• Strong organizational skills and the ability to manage multiple priorities with attention to detail.

• Demonstrated ability to maintain strict confidentiality and handle sensitive information responsibly.

• Initiative-driven with a proactive approach to problem-solving and process improvement.

• Experience managing complex travel arrangements and executive calendars.

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We are looking for an organized and customer-focused Front Desk Coordinator to join our team in Bellingham, Washington. In this short-term contract position, you will play a key role in ensuring smooth daily operations, providing exceptional service to guests, and managing administrative tasks with efficiency. This role is perfect for someone who thrives in a fast-paced environment and enjoys being the first point of contact for visitors and clients.

Responsibilities:

• Greet and assist visitors with a welcoming and detail-oriented demeanor.

• Manage a multi-line phone system, directing calls to the appropriate departments or individuals.

• Provide concierge-level services, addressing inquiries and ensuring guest satisfaction.

• Handle inbound calls efficiently, offering accurate information and solutions.

• Perform administrative tasks, including scheduling, data entry, and document management.

• Coordinate office facilities to maintain a clean and organized environment.

• Support team members with various clerical and operational needs.

• Ensure compliance with company policies and procedures in all front desk activities.

• Collaborate with other departments to streamline communication and operations.

]]> • Proven experience in receptionist or front desk roles.

• Familiarity with managing a multi-line phone system.

• Strong communication skills, both verbal and written.

• Ability to multitask and prioritize tasks effectively in a busy setting.

• Proficiency in basic administrative software and tools.

• Previous experience in concierge or facilities coordination is a plus.

• Highly organized and detail-oriented with a proactive approach.

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TalentMatch^®

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Responsibilities:
• Perform accurate data entry, document scanning, filing, and proofreading tasks.
• Create and organize reports using Microsoft Office and Google Workspace tools.
• Manage calendars, schedule meetings, and coordinate appointments.
• Assist with bookkeeping tasks, including invoicing and inventory tracking, using QuickBooks.
• Process orders and provide administrative support to various departments.
• Maintain well-organized records and handle sensitive information with discretion.
• Coordinate inventory management and ensure stock levels are tracked effectively.
• Deliver attentive customer service to clients and stakeholders.
• Support general office operations and ensure smooth day-to-day workflows.]]> • Previous experience in a dental or orthodontic office is highly desirable.
• Proficiency in Microsoft Office Suite and Google Workspace is required.
• Knowledge of QuickBooks and familiarity with inventory management processes is essential.
• Strong organizational skills and the ability to multitask efficiently.
• Excellent communication skills and a detail-oriented approach.
• Prior experience in customer service roles is advantageous.
• Ability to manage confidential information with the highest level of care.]]>

TalentMatch^®

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Robert Half is seeking an experienced Project Manager with a strong background in construction to join a local and growing team and drive the successful delivery of key initiatives. In this role, you will oversee project progress, allocate tasks, manage schedules and budgets, and ensure adherence to quality standards, specifically within construction environments. You will lead cross-functional teams, communicate effectively with stakeholders, and proactively identify and resolve challenges to ensure project success.

Key Responsibilities:

Oversee and drive the progress and completion of multiple construction projects simultaneously.
Allocate tasks, monitor timelines, and ensure projects stay within budget and quality requirements.
Lead and coordinate cross-functional teams, fostering collaboration and accountability.
Provide regular updates to stakeholders and management on project status.
Identify potential risks and implement mitigation strategies to keep projects on track.
Ensure project standards and best practices are followed across all phases of the project lifecycle.

]]> Requirements:

Proven experience in project management, with a focus on construction projects.
Strong organizational and leadership skills, with the ability to motivate teams and manage competing priorities.
Excellent written and verbal communication skills.
Proficiency with project management tools such as MS Project, Asana, or similar.
PMP or other relevant certification is preferred.

For immediate consideration, please call 610.882.1700!

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TalentMatch^®

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Responsibilities:
• Manage patient scheduling by coordinating appointments and maintaining an organized calendar.
• Professionally answer and direct incoming calls to provide prompt assistance.
• Handle patient check-in and check-out processes with efficiency and attention to detail.
• Accurately input patient demographics and other essential information into eClinicalWorks software.
• Deliver excellent customer service to ensure a welcoming environment for patients.
• Collaborate with medical staff to support administrative tasks and improve workflow.]]> • Strong proficiency in receptionist duties, including handling calls and managing appointments.
• Familiarity with patient check-in and check-out procedures.
• Basic knowledge of medical terminology.
• Experience with eClinicalWorks software is preferred but not required.
• Excellent communication and interpersonal skills to provide outstanding service.
• Ability to work effectively in a fast-paced, team-oriented environment.]]>

TalentMatch^®

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Responsibilities:
• Welcome and assist visitors, ensuring a detail-oriented and friendly first impression.
• Answer and direct incoming phone calls promptly and efficiently.
• Maintain the reception area, ensuring it remains clean and organized.
• Schedule and prepare meeting rooms, including setting up equipment and materials as needed.
• Provide general administrative support to the team, such as handling correspondence and managing appointments.
• Coordinate deliveries and manage incoming and outgoing mail.
• Address inquiries and resolve issues with efficiency.
• Communicate effectively with staff and external stakeholders to relay important information.
• Ensure all office supplies are stocked and order replacements when necessary.]]> • Strong verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in handling inbound calls and directing them appropriately.
• Excellent organizational skills and attention to detail.
• Familiarity with basic office equipment such as phones, printers, and computers.
• Ability to maintain a detail-oriented approach in all interactions.
• High level of reliability and punctuality.]]>

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We are looking for a Property Manager to oversee residential properties in Marysville, California. This is a long-term contract position that requires a proactive individual with strong leadership and organizational skills. The role is ideal for someone who thrives in a fast-paced environment and is passionate about maintaining high standards in property management.

Responsibilities:

• Manage day-to-day operations of residential and commercial properties, ensuring tenant satisfaction and smooth facility management.

• Coordinate and oversee maintenance requests, repairs, and property improvements to maintain quality standards.

• Prepare and manage budgets, track expenses, and ensure financial goals are met.

• Handle tenant relations, including lease agreements, renewals, and addressing concerns or complaints.

• Ensure compliance with HUD regulations and other relevant property management laws.

• Conduct regular property inspections to identify and resolve potential issues proactively.

• Market vacant units and collaborate on strategies to maintain high occupancy rates.

• Maintain accurate documentation and records related to leases, financials, and property operations.

• Supervise and coordinate with vendors, contractors, and service providers.

• Implement and monitor property management policies and procedures to ensure efficiency.

]]> • Proven experience in property management, including both residential and commercial properties.

• Familiarity with HUD and LIHTC regulations and requirements.

• Strong financial management skills, including budgeting and expense tracking.

• Excellent communication and interpersonal skills to effectively interact with tenants, contractors, and team members.

• Ability to handle multiple tasks and prioritize responsibilities in a fast-paced environment.

• Proficiency in property management systems and software.

• Knowledge of local and state property management laws and regulations.

• Leadership skills with the ability to supervise and motivate staff.

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We are looking for an experienced Housing Choice Voucher Program Assistant to join a dynamic nonprofit organization in Baltimore, Maryland. In this contract role, you will oversee compliance and administrative functions within the Housing Choice Voucher program, while providing leadership and guidance to a team of staff members. This opportunity is ideal for someone with a strong background in property management, administrative processes, and federal housing regulations.

Responsibilities:

• Manage program compliance to ensure adherence to housing regulations and organizational policies.

• Oversee eligibility determinations, leasing processes, recertifications, inspections, and terminations within the Housing Choice Voucher program.

• Supervise and motivate a team of up to seven direct reports, fostering a productive and collaborative work environment.

• Conduct weekly team meetings to review progress, address challenges, and identify opportunities for skill development.

• Approve staff timesheets and document actions taken to address performance deficiencies.

• Coordinate and manage staff assignments to ensure efficient workflow and timely completion of tasks.

• Review and approve reasonable accommodation requests in line with federal housing regulations.

• Develop and maintain departmental policies and procedures to ensure consistent implementation.

• Safeguard sensitive applicant and participant information by maintaining accurate electronic files and secure physical records.

• Resolve concerns and provide exceptional customer service to program participants, property partners, vendors, and other stakeholdersPro

]]> • Knowledge of HUD regulations and Section 8 housing programs.
• Strong administrative and organizational skills, with experience in property management.
• Advanced proficiency in Microsoft Excel for data analysis and reporting.
• Ability to manage and lead teams effectively, fostering a positive and results-driven environment.
• Excellent communication skills to address concerns and build relationships with stakeholders.
• Experience in handling sensitive information in compliance with the Federal Privacy Act.
• Familiarity with compliance oversight and program implementation within housing initiatives.]]>

TalentMatch^®

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Responsibilities:
• Coordinate daily schedules and manage calendars to ensure meetings and appointments are organized.
• Handle administrative tasks such as scanning documents, answering calls, and managing correspondence.
• Maintain a welcoming reception area by greeting visitors and handling inquiries.
• Organize and oversee lunch orders and other office supplies to ensure smooth operations.
• Perform clerical duties including filing, data entry, and maintaining records.
• Support staff with operational needs to ensure efficiency in daily workflows.
• Collaborate with team members to streamline processes and improve administrative systems.
• Assist with scanning and digitizing important documents to maintain accurate records.
• Respond to inbound calls in a courteous and efficient manner and direct them appropriately.
• Ensure the office environment remains clean, organized, and conducive to productivity.]]> • Proficiency in scanning documents and managing electronic files.
• Strong communication skills, both verbal and written, to handle inquiries and correspondence.
• Ability to prioritize and manage multiple tasks efficiently.
• Familiarity with answering inbound calls and directing them appropriately.
• Attention to detail and organizational skills to maintain accurate records.
• Ability to work independently as well as collaboratively in a team environment.
• Detail-oriented approach and excellent customer service skills.]]>

TalentMatch^®

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Responsibilities:
• Oversee daily administrative functions to maintain an organized and efficient office environment.
• Manage inventory and ensure timely ordering and replenishment of office supplies.
• Process accounts payable transactions with accuracy and attention to detail.
• Greet visitors and handle receptionist duties, including managing incoming calls and correspondence.
• Coordinate office maintenance and liaise with vendors for necessary services.
• Support team members with administrative tasks and ensure compliance with company policies.
• Maintain accurate records and documentation for office expenses and supplies.
• Monitor and improve office procedures to enhance productivity and workflow.
• Assist in scheduling meetings and coordinating calendars for team members.
• Handle other administrative duties as assigned to support overall office operations.]]> • Strong organizational and multitasking abilities.
• Proficiency in managing accounts payable processes.
• Excellent communication skills, both written and verbal.
• Familiarity with inventory management and ordering office supplies.
• Ability to work independently and collaboratively in a team setting.
• Detail-oriented with a commitment to accuracy in administrative tasks.
• Proficiency in using office software such as Microsoft Office Suite.]]>

TalentMatch^®

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Responsibilities:
• Respond to inbound calls promptly, addressing customer inquiries and resolving issues in a courteous and efficient manner.
• Manage order entry tasks with high attention to detail and accuracy.
• Provide clear and effective communication to customers regarding product information, services, or policies.
• Collaborate with team members to ensure seamless handling of customer requests.
• Maintain accurate records of customer interactions and transactions using internal systems.
• Assist with outbound calls when necessary to follow up on customer concerns or inquiries.
• Handle complaints and escalate issues to appropriate departments when required.
• Uphold the organization’s values by delivering exceptional customer service at all times.
• Stay informed about company policies and updates to provide accurate information to customers.
• Actively participate in team meetings and training sessions to enhance service delivery.]]> • Strong communication skills, both verbal and written.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency in order entry and maintaining accurate records.
• Familiarity with handling inbound and outbound calls.
• Demonstrated problem-solving abilities and a customer-focused attitude.
• Comfortable using computer systems and software to track and manage customer interactions.
• High level of professionalism and empathy when dealing with customers.]]>

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We are looking for a dynamic Program Manager/Executive Assistant to join our client's team in College Park, Georgia. This is a Contract to permanent position, offering an exciting opportunity to manage strategic initiatives while providing executive-level support. The ideal candidate will thrive in a fast-paced environment, balancing project management responsibilities with administrative tasks to drive organizational success.

Responsibilities:

• Oversee and manage a portfolio of strategic programs and projects to align with business objectives.

• Lead cross-functional teams to ensure projects are delivered within defined timelines, budgets, and quality standards.

• Implement and maintain effective program management strategies to optimize project outcomes.

• Coordinate and arrange travel schedules, bookings, and accommodations for executives and team members.

• Provide high-level executive support, including calendar management and meeting coordination.

• Facilitate Agile Scrum processes to enhance team collaboration and project delivery.

• Ensure clear communication and collaboration across departments for seamless project execution.

• Monitor program progress and performance, identifying risks and implementing mitigation strategies.

• Prepare detailed reports and presentations for stakeholders, summarizing project updates and outcomes.

• Support the development and adherence to project management best practices within the organization.

]]> • Formal project management training or certification, such as PMP, is highly preferred.
• Proficiency in Agile Scrum methodologies for effective team collaboration.
• Demonstrated ability to manage cross-functional projects with attention to detail.
• Strong organizational skills, particularly in handling travel arrangements and executive-level tasks.
• Exceptional communication skills to facilitate coordination and stakeholder engagement.
• Adept at using project management tools and software for tracking progress.
• Ability to work independently and adapt to dynamic business requirements.]]>

TalentMatch^®

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Responsibilities:
• Coordinate and manage calendars, including scheduling virtual meetings and events.
• Perform basic administrative duties to support day-to-day operations.
• Utilize online calendaring tools to ensure efficient scheduling and organization.
• Communicate effectively with team members in a remote work environment.
• Provide prompt responses to inbound calls and inquiries.
• Maintain accurate records and perform data entry tasks as needed.
• Assist with receptionist duties, including handling virtual correspondence.
• Collaborate with team members to support mission-driven projects focused on children’s initiatives.]]> • Proficiency with online calendaring tools and remote communication platforms.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills.
• Experience with data entry and record-keeping.
• Comfort working in a virtual environment and supporting a nonprofit organization.
• Availability to work up to 10 hours per week with flexible scheduling.]]>

TalentMatch^®

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Administrative Assistant/Project Support Coordinator

Our client is seeking an Administrative Assistant to join their team! This role supports multiple project managers and field teams in a fast-paced construction setting where priorities shift quickly and accuracy matters. This is an excellent opportunity for someone who thrives under pressure, enjoys being the operational glue of a team, and wants to grow within a stable organization. This provides a flexible schedule within 30-40 hours a week.

What You’ll Do

- Support project managers and field teams with day-to-day project coordination

- Run reports in internal systems to keep projects on track

- Assist with billing and invoicing activities

- Manage, maintain, and distribute manning schedules

- Collect and enter field timesheets

- Handle multiple priorities in a deadline-driven environment

]]> What We’re Looking For

- Comfortable working in a high-volume, high-pressure environment

- Strong communication, organization, and follow-through

- Detail-oriented with accurate data entry skills

- Able to support many stakeholders across a large organization

- Flexible, adaptable, and solutions-focused

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Property Manager

Contract‑to‑Permanent | Papillion, Nebraska

We are seeking an experienced Property Manager to oversee the day‑to‑day operations of a residential community in Papillion, Nebraska. This long‑term contract‑to‑permanent opportunity is ideal for a hands‑on, detail‑oriented professional who excels at tenant relations, operational oversight, and driving strong property performance.

The Property Manager will serve as the primary on‑site leader, overseeing leasing, maintenance coordination, staff supervision, and compliance—all while maintaining a high standard of resident satisfaction.

Key Responsibilities

Property Operations & Resident Experience

Manage daily operations of the residential community to ensure smooth functionality and a positive resident experience.
Serve as the primary point of contact for residents, addressing concerns and resolving issues promptly and professionally.
Enforce community policies while maintaining strong landlord‑tenant relationships.
Implement resident retention initiatives, including move‑in follow‑ups and ongoing service outreach.
Conduct routine property inspections, including walking vacant and occupied units to assess condition and readiness.

Leasing & Occupancy Management

Oversee leasing activities, including showing apartments, processing applications, approving tenant files, and managing lease renewals.
Monitor occupancy levels and local market conditions to support competitive leasing strategies.
Review and evaluate advertising and marketing efforts on an ongoing basis.

Maintenance & Vendor Oversight

Coordinate property maintenance, repairs, and unit turns to ensure safety, compliance, and quality standards.
Schedule and oversee vendors and contractors (maintenance, painters, cleaners, carpet vendors, etc.).
Evaluate vendor performance and ensure work is completed on time and to expectations.

Financial & Administrative Responsibilities

Oversee rent collection efforts and assist with budgeting and expense management.
Process weekly invoices, utility charges, and other property‑related expenses.
Prepare weekly and monthly reports covering operational and financial performance.
Utilize property management software (such as Yardi) and Microsoft Office tools to track operations and reporting.

]]> Required Qualifications

Proven experience in residential property management
Yardi experience required
Strong leasing, resident relations, and conflict‑resolution skills
Experience overseeing maintenance operations and vendor coordination
Working knowledge of Fair Housing, HUD, and housing compliance regulations
Proficiency with Microsoft Word, Excel, and Outlook
Strong written and verbal communication skills
Ability to manage multiple priorities in a fast‑paced environment
Valid driver’s license, reliable transportation, and flexibility to work some weekends as needed

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Our client in the South Side of Pittsburgh, PA is hiring for English and Bilingual Customer Service Representative for a contract to hire job opportunity. There will be an OHIO class in Canfield on Tuesday, 5/19/26 and a Pittsburgh Class on Wednesday, 5/20/26. Please note you must be onsite to pick up equipment and training for the first day. The Pittsburgh location has free parking provided and they are also bus accessible! The Ohio location will be a meet up spot at a hotel in Canfield, OH.

After DAY 1, the position is remote. Must be living in PENNSYLVANIA OR OHIO. Training schedule: 8:15AM - 4:45PM (Monday - Friday) ideally the first 24-30 business days. Permanent schedule would be sometime between 9:00AM - 5:30PM (Monday - Friday).

o English speaking day shift: $16

o Bilingual speaking day shift: $18

This position is responsible for direct communication with customers, handling customer questions, taking inbound calls, making outbound calls, and taking applications over the phone for the company's programs. Requires an individual who has outstanding customer service skills, the ability to navigate computer systems efficiently and ability to fluently speak multiple languages, including Spanish.

]]> Essential Duties and Responsibilities: include the following. Other duties may be assigned.

Perform day-to-day activities of the program under the supervision of the Workforce Director, including:

• Manages timecard daily by clocking in/out of the timekeeping systems at the beginning/end of shift and for unpaid lunch breaks.

• Recognizes and respects diversity among coworkers and customers.

• Maintains regular attendance.

• Knowledge of company policies, practices, and procedures.

• Ability to understand and navigate telephone and computer systems to communicate with customers.

• Complete customer applications using the telephone and determines customer eligibility for relevant programs.

• Correctly follows workflow process in programs software systems to complete tasks as assigned.

• Manages difficult or emotional customer situations by using appropriate de-escalation tactics.

• Responds promptly to customer needs.

• Adheres to program guidelines and procedures.

• Takes inbound calls from customers, assists customers with questions and resolving problems related to program participation.

• Maintains and updates customer accounts using the computer systems.

• Advises customers of application process for LIHEAP.

• Recertifies customers in the Customer Assistance Program.

• Performs data processing and maintenance of customer accounts using the clients computer systems.

• Obtains and reviews income documentation.

• Required to work on other utility programs if there is a business need.

• Handles work assignments as assigned by Workforce, or a Subject Matter Expert.

• Utilizes knowledge base for utility program information and procedures daily.

• Reviews and acknowledges QA, metric, and coaching communication in a timely manner.

• Check emails, Teams messages and other standard modes of company communication daily.

• Meets monthly metrics for Contact Center Specialist level.

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TalentMatch^®

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We are looking for an experienced HR professional to join our team in the New London, Connecticut, area on a contract basis. This role focuses on ensuring seamless HR operations, fostering a positive work environment, and supporting compliance with legal standards. The ideal candidate will bring expertise in employee relations, HR administration, and payroll management while contributing to organizational growth.

Responsibilities:

• Maintain and analyze HR records, including attendance, turnover, and key performance indicators, while identifying opportunities for system improvements.

• Foster a positive workplace culture by addressing employee concerns, resolving conflicts, and supporting managers in handling sensitive conversations.

• Lead recruitment efforts and manage onboarding processes to ensure new hires are integrated effectively.

• Champion employee engagement initiatives by developing programs that promote community involvement and sustainability.

• Collaborate with site leadership to implement talent management processes, including succession planning and talent reviews.

• Provide training and guidance on compliance-related topics to promote awareness and adherence across the organization.

]]> • Proven experience in HR administration, including employee relations.

• Strong knowledge of compliance standards related to HR practices.

• Familiarity with HRIS systems and their applications in managing HR processes.

• Excellent interpersonal and conflict resolution skills.

• Ability to analyze HR data and translate insights into actionable improvements.

• Experience in developing and managing employee engagement programs.

• Strong organizational skills and attention to detail.

• Knowledge of recruitment and onboarding practices.

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Responsibilities:
• Provide comprehensive administrative support to ensure smooth office operations.
• Answer incoming calls and address client inquiries with a warm and approachable demeanor.
• Perform accurate data entry tasks to maintain organized records and documentation.
• Manage receptionist duties, including greeting visitors and directing them appropriately.
• Coordinate schedules, meetings, and appointments for team members.
• Utilize Microsoft Office software to create reports, presentations, and correspondence.
• Maintain a business casual appearance while representing the company.
• Collaborate with team members to ensure tasks are completed efficiently and deadlines are met.
• Uphold confidentiality standards when handling sensitive information.
• Adapt to a fast-paced work environment with a positive attitude and willingness to learn.]]> • Proficiency in Office tools, including Word, Excel, and Outlook.
• Strong verbal and written communication skills to handle client and team interactions effectively.
• Exceptional organizational abilities and attention to detail.
• Ability to manage multiple tasks simultaneously and prioritize responsibilities.
• Comfortable working in an in-office setting with a business casual dress code.
• Open to recent graduates who demonstrate enthusiasm and a willingness to learn.
• All candidates are required to undergo a background screening prior to starting.]]>

TalentMatch^®

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Responsibilities:
• Manage intricate calendars for executive leadership, ensuring seamless scheduling of meetings, events, and travel arrangements.
• Prepare and distribute agendas, briefing materials, and presentations for meetings; record and share meeting notes as needed.
• Draft, edit, and proofread correspondence, reports, and other critical documents.
• Coordinate logistics for board and committee meetings, including scheduling, preparing materials, and managing post-meeting follow-ups.
• Maintain accurate and organized records of board activities, including governance documents and finalized minutes.
• Provide operational support by tracking expenses, processing invoices, and managing reimbursements.
• Organize and maintain both electronic and physical files for executive leadership.
• Assist in the planning and execution of special events, workshops, and community meetings.
• Build and nurture relationships with board members, community partners, funders, and staff.
• Collaborate with staff to plan and execute annual events, such as fundraising activities and community outreach initiatives.]]> • Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication skills, including proficiency in drafting and editing documents.
• Experience coordinating logistics for meetings and events, including preparation of materials and follow-up.
• Familiarity with tracking expenses, processing invoices, and maintaining accurate records.
• Ability to build and maintain positive relationships with stakeholders at all levels.
• Proficiency in using office software and tools to manage files, correspondence, and communications.
• Experience in event planning and community engagement is highly desirable.]]>

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Are you passionate about employee development, engagement, and making an impact behind the scenes of a growing organization? We’re looking for a motivated HR Specialist to support organizational development initiatives and help create an exceptional employee experience from day one. This is a great opportunity for someone who enjoys juggling details, collaborating across teams, and supporting training and engagement programs that truly make a difference.

What you'll do:

Coordinate and support organizational development and training programs, including scheduling, logistics, and communications
Maintain accurate training and development records (schedules, attendance, materials, evaluations) and assist with reporting on outcomes
Support workshops, meetings, presentations, and employee engagement initiatives
Manage online documentation and respond to employee inquiries related to training, educational assistance, and development opportunities
Interpret and apply policies for training requests, travel, and educational assistance with attention to detail
Assist with special projects focused on process improvement, research, engagement, and training content creation
Help deliver training sessions and workshops that support employee growth and success
Partner with internal teams to strengthen HR processes and organizational effectiveness

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Previous experience in Human Resources administration or a related field.

Proficiency in HRIS systems and familiarity with onboarding processes.

Strong knowledge of employee relations and development practices.

Exceptional organizational and communication skills.

Ability to analyze data and generate insightful reports.

Detail-oriented with a focus on maintaining accurate documentation and records.

Capability to manage multiple tasks and priorities in a dynamic environment.

Experience in coordinating events, workshops, or training sessions.

Why This Role?

You’ll play a hands‑on role in shaping employee experiences, supporting learning initiatives, and contributing to a positive workplace culture—while gaining exposure to impactful HR and organizational development programs.

Apply today and be part of a team that invests in people, growth, and continuous improvement!

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Join a dynamic financial services team dedicated to improving members’ financial well-being. As a Loan Servicing Specialist II, you will empower individuals through personalized solutions and foster a culture of innovation, accountability, and professional growth. Integrity and exceptional service are central to every interaction, allowing you to make an immediate impact on clients’ financial journeys within the community.

Role Overview:

As a Loan Servicing Specialist, you will be a valued member of the Loan Servicing team, responsible for processing a variety of consumer and mortgage loan servicing requests. Your focus is on accuracy, completeness, and timeliness while supporting both the Loan Servicing and Lending Departments. The role includes managing collateral loan titles and ensuring compliance with DMV regulations across all 50 states, as well as tracking collateral protection insurance issues to maintain the integrity of loan records.

Your expertise in lending standards and legal compliance will allow you to address complex and routine member and partner inquiries with professionalism and efficiency, consistently maintaining organizational policies and industry regulations.

Qualifications:

3–5 years’ direct experience in financial services, with a focus on consumer and/or mortgage loan servicing; minimum of 1 year processing DMV documentation across multiple states.
Strong working knowledge of lending products including secured/unsecured loans, auto loans, credit cards, and lines of credit.
In-depth familiarity with loan servicing guidelines and regulatory requirements under NCUA and CFPB.
Proficiency in Dealertrack System for processing title paperwork and managing collateral loans.
Excellent organizational, written, and verbal communication skills.
High attention to detail and ability to manage multiple competing priorities.
High school diploma required.
Proficiency in Windows, Microsoft Word, Excel, and internet navigation.
Ability to handle confidential information and maintain professionalism.
Commitment to providing exceptional member service.

]]> Key Responsibilities:

Process consumer and mortgage loan servicing requests efficiently and accurately.
Manage titles and collateral loans, ensuring compliance with DMV regulations nationwide.
Monitor and reconcile collateral protection insurance and loan records.
Respond to member and internal partner inquiries with courteous, professional communication across tickets, calls, and emails.
Review DMV documents and resolve discrepancies.
Provide training for team members and adapt to updated policies and procedures.
Support compliance initiatives including the Bank Secrecy Act and fair lending laws.

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TalentMatch^®

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Responsibilities:
• Greet and verify the identification of examinees in an attentive and courteous manner.
• Conduct security checks, including the use of wands, to ensure compliance with testing protocols.
• Monitor candidates throughout their exams to maintain a secure and fair environment.
• Address and resolve candidate issues promptly and report incidents as necessary.
• Maintain the security of testing materials and uphold test center policies at all times.
• Create a welcoming and stress-free testing experience for all candidates.
• Document and report occurrences outside of company guidelines.
• Represent the organization's values and mission in all interactions.
• Perform clerical tasks, such as scanning documents and managing candidate data.
• If required, digitally scan and record fingerprint identification of candidates.]]> • At least one year of in-person customer service experience (e.g., retail, call center, or restaurant).
• Proficiency in Windows-based applications, including Office and web browsers.
• Ability to write detailed reports and detail-oriented correspondence.
• Strong multitasking skills with the ability to handle small tools and equipment.
• Physical capability to bend, stoop, lift up to 40 pounds, and remain stationary for extended periods.
• Ability to move through the testing area regularly to escort candidates.
• Visual acuity to monitor computer screens and camera feeds effectively.]]>

TalentMatch^®

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Responsibilities:
• Handle a high volume of inbound calls from business owners across various industries with efficiency and courtesy.
• Collect and record detailed business and risk-related information accurately during customer interactions.
• Identify and escalate unique cases or exceptions to ensure proper resolution and process improvement.
• Document insights gathered during calls to support sales, service, and AI model development.
• Utilize MacOS, Slack, and Adobe Acrobat Pro to manage workflows and maintain communication.
• Work collaboratively with the team to meet customer needs and address inquiries effectively.
• Maintain a high level of adaptability during extended shifts and possible overtime.]]> • Ability to multitask effectively and demonstrate strong typing skills.
• Exceptional verbal and written communication skills.
• Availability to work a regular schedule, including potential overtime hours.
• Familiarity with MacOS, Slack, and Adobe Acrobat Pro.
• Bilingual Spanish skills are preferred but not required.
• Capability to handle high-pressure situations with professionalism and efficiency.]]>

TalentMatch^®

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Responsibilities:
• Verify employee compensation details, including pay rates, classifications, step placements, stipends, and supplemental pay, to ensure compliance with approved HR records and payroll configurations.
• Collaborate with HR and Payroll teams to identify and resolve discrepancies in employee data related to hires, terminations, leaves of absence, organizational changes, and role adjustments.
• Conduct analyses for retroactive compensation and corrections, coordinating validation of effective dates, approvals, and necessary adjustments between HR and Payroll.
• Prepare and review reconciliation schedules to ensure alignment between HR source data and payroll processing outputs.
• Maintain and enhance tracking systems for HR documentation and issue logs, ensuring operational transparency and timely resolution of payroll-impacting matters.
• Provide support for accurate documentation of payroll-related adjustments and employee status changes.
• Assist in improving accountability and visibility within HR processes to streamline payroll operations.
• Ensure compliance with regulations and confidentiality standards, including those governed by HIPAA.
• Support the onboarding process by validating compensation details and addressing employee inquiries related to benefits and payroll.
• Collaborate with the HRIS team to optimize data integrity and reporting functionality.]]>

Previous Union/CBA

Experience with Complex Excel functions

Ideally worked with PeopleSoft previously

Proven experience in Human Resources administration with a focus on compensation and benefits

Strong proficiency in HRIS systems and payroll management tools.

Familiarity with employee relations and onboarding processes.

Knowledge of HIPAA regulations and their application within HR practices.

Attention to detail and ability to analyze and reconcile complex datasets.

Excellent communication skills to collaborate effectively across departments.

Solid understanding of payroll systems and HR documentation procedures.

Ability to work independently while managing multiple priorities in a fast-paced environment.

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We are looking for a dedicated Administrative Assistant to join our team in Clinton, Mississippi. The role is ideal for someone who thrives in a construction-based environment and enjoys managing multiple administrative tasks efficiently. This is a long-term contract position with an expected duration of one year.

Responsibilities:

• Provide comprehensive administrative support to the Senior Project Manager, ensuring seamless day-to-day operations.

• Manage inbound calls and direct them to the appropriate personnel or department.

• Maintain accurate records and perform data entry tasks to support project documentation.

• Schedule and coordinate appointments, meetings, and events, ensuring all calendars are up-to-date.

• Perform receptionist duties, including greeting visitors and maintaining an organized and detail-oriented office environment.

• Organize and manage office supplies, ensuring necessary items are available for project operations.

• Utilize Microsoft Office 365 tools to prepare reports, presentations, and other project-related materials.

• Assist in tracking project timelines and deliverables to ensure deadlines are met.

• Collaborate with team members to support administrative needs across the project.

• Handle additional clerical duties as required to support the construction project.

]]> • Proficiency in Office 365, including Word, Excel, and Outlook.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both verbal and written.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Experience with scheduling appointments and maintaining calendars.
• Familiarity with receptionist duties and customer service.
• High level of professionalism and ability to maintain confidentiality.]]>

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Robert Half is looking for a dedicated Inventory Clerk to join our team in Frankfort, Kentucky. This Contract position offers an excellent opportunity to contribute to effective inventory management within a regulated industry. The role requires a detail-oriented individual who thrives in a fast-paced setting and can ensure compliance with industry standards while maintaining accurate records.

3 week temporary position - helping organize inventory.

Responsibilities:

• Manually count, sort, and label inventory items to ensure accurate tracking and organization.

• Verify and cross-check materials against SKUs using spreadsheets and other tools.

• Maintain proper labeling and storage practices, ensuring inventory is organized on shelves, pallets, or containers.

• Collaborate with team members to plan daily tasks and attend end-of-day meetings for task updates.

• Perform physical inventory tasks, including lifting items up to 25 pounds and team lifting heavier objects as needed.

• Monitor inventory processes to ensure compliance with firearms industry regulations and security protocols.

• Follow safety procedures and maintain a clean and organized work environment.

• Regularly transition between various physical activities, such as sitting, standing, and moving.

• Uphold strict standards for inventory accuracy and compliance throughout all operations.

]]> • Ability to work collaboratively in a small team environment.
• Proficiency in Excel for inventory tracking and reconciliation.
• Comfortable performing manual tasks such as sorting, labeling, and moving items.
• Willingness to learn and adhere to compliance and security protocols specific to the firearms industry.
• Physical capability to lift and move items as needed, with proper safety precautions.
• Reliable and punctual with a proactive approach to assigned tasks.
• Familiarity with ERP systems and inventory management practices is preferred.]]>

TalentMatch^®

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Responsibilities:
• Perform accurate data entry to maintain and update office records and databases.
• Organize and manage physical and digital files for easy retrieval and reference.
• Scan documents and ensure proper categorization within the filing system.
• Provide general back-office support to enhance team productivity.
• Assist in maintaining a clean and orderly workspace to optimize efficiency.
• Collaborate with team members to ensure timely completion of tasks.
• Handle basic clerical duties such as photocopying, faxing, and mailing.
• Monitor inventory of office supplies and place orders when needed.
• Uphold confidentiality standards while managing sensitive information.]]> • Strong attention to detail and accuracy in data entry.
• Familiarity with general office equipment such as scanners and photocopiers.
• Ability to manage multiple tasks and prioritize effectively.
• Basic computer skills, including proficiency in Microsoft Office applications.
• Excellent communication and collaboration abilities.
• Previous experience in an office support role is preferred.
• High school diploma or equivalent is required.]]>

TalentMatch^®

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We are looking for a dedicated Office Clerk to join our team in Santa Barbara, California. This contract position offers an opportunity to assist a non-profit organization with essential administrative and organizational tasks. The ideal candidate will excel in maintaining records, supporting office operations, and contributing to the smooth functioning of daily activities.

Responsibilities:

• Perform document scanning to ensure accurate digital records.

• Organize and maintain files for easy access and retrieval.

• Input and update data in organizational systems with precision.

• Provide back-office support to ensure seamless administrative operations.

• Assist in managing the loan inventory and related documentation.

• Communicate effectively with team members to streamline office workflows.

• Ensure compliance with organizational policies during all administrative tasks.

• Conduct routine checks to ensure files and records are up-to-date.

]]> • Ability to organize files systematically for efficient access.
• Proficiency in data entry with attention to detail.
• Previous experience in providing back-office support.
• Familiarity with managing inventory records or similar systems.
• Strong communication and organizational skills.
• Ability to follow policies and procedures accurately.
• Basic computer literacy and knowledge of office software tools.]]>

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Position: Claims Examiner – Workers’ Compensation (Licensed) – Contract Role

Location: Alpharetta, GA 30022

Type: 100% Onsite (No WFH Supported)

Schedule: Monday–Friday, 8:00am–5:00pm

Tentative Pay Range: $30 - $31 per hour

License Requirements: Georgia Adjuster License required; Florida strongly preferred; SC & NC also beneficial

Interview Process: Typically multiple rounds

Position Overview

This Workers’ Compensation Claims Examiner role requires an analytical, detail‑oriented professional with strong decision‑making, communication, and case‑management skills. The ideal candidate must be licensed to handle Workers’ Compensation claims in Georgia and have a minimum of 3 years of Lost Time Workers’ Compensation claim handling experience.

This role is best suited for individuals who can manage claims independently, maintain accurate documentation, provide timely communication, and deliver superior customer service while operating within a fast‑paced, compliance‑driven environment.

Key Responsibilities

Claims Management & Investigation

Provide accurate and timely assessments of Workers’ Compensation Lost Time claims.
Conduct thorough investigations, evaluate coverage, assess loss exposure, and manage cases according to established guidelines.
Identify and appropriately address potential fraud, subrogation opportunities, and coverage concerns.
Establish and execute effective case strategies to ensure timely and appropriate claim resolution.

Customer & Stakeholder Communication

Deliver superior customer service to insureds, claimants, agents, underwriters, and internal partners.
Communicate timely updates regarding claim activity, trends, and issue escalation.
Maintain professional and effective interactions with all stakeholders.

Documentation & Compliance

Ensure all claim files are up‑to‑date using a consistent diary system to monitor developments, follow‑ups, and required actions.
Maintain accurate documentation aligned with regulatory requirements and internal quality standards.
Achieve consistent compliance in investigation, coverage evaluation, loss assessment, and case management practices.

Team Collaboration & Leadership Support

Contribute to a collaborative team environment by demonstrating high motivation, teamwork, and alignment with departmental goals.
Provide guidance and direction to team members as needed to support effective claim handling across the team.

]]> • Must hold a valid adjuster's license to manage Workers Compensation claims or obtain one promptly after starting employment.

• A minimum of 3 years of experience handling Workers Compensation claims is required.

• Strong analytical skills with the ability to evaluate and interpret complex information effectively.

• Excellent organizational and time management skills, with the ability to handle multiple tasks simultaneously.

• Proven ability to work collaboratively in team settings and maintain positive working relationships.

• Exceptional verbal and written communication skills to convey information clearly and effectively.

• Bachelor's degree or equivalent detail-oriented experience is preferred.

• Commitment to delivering superior performance and customer satisfactionWhat Stands Out on a Resume

Current Georgia Workers’ Compensation Adjuster License (required).
Additional licenses: Florida, South Carolina, North Carolina (strong plus).
3+ years handling Workers’ Compensation Lost Time claims.
Strong organizational skills, multi‑tasking ability, and proficiency managing a high‑volume workload.
Demonstrated critical thinking, decision‑making, and analytical capability.
Excellent written and verbal communication skills.

Minimum Requirements

Adjuster’s license to handle Workers’ Compensation claims (must be active or obtained immediately upon hire).
Minimum 3 years of Workers’ Compensation claim handling experience.
Bachelor’s Degree preferred, or equivalent professional experience.
Strong time‑management skills and the ability to handle multiple priorities simultaneously.
Ability to work effectively with diverse individuals and teams.

Please note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent status.

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We are looking for a detail-oriented Human Resources (HR) Secretary to join our team in Beaumont, Texas. In this role, you will provide essential support to the HR Manager, ensuring smooth operations within the department. This is a fantastic opportunity for someone with a strong background in HR administration and office management.

Responsibilities:

• Maintain and organize employee files, ensuring all records are accurate and up to date.

• Schedule and coordinate meetings, including preparing agendas and managing calendars.

• Arrange travel accommodations and itineraries for HR-related activities.

• Perform general office duties such as scanning, filing, and managing departmental files.

• Assist in payroll processes, including benefits administration and compensation tracking.

• Support HR operations by managing and updating payroll systems.

• Collaborate with the Administrative Department to provide additional support as needed.

• Ensure compliance with HR policies and procedures across all activities.

• Handle correspondence and documentation related to HR matters.

• Provide administrative assistance to the HR Manager, ensuring timely completion of tasks.

]]> • Proficiency in HR administration, including compensation and benefits management.
• Familiarity with payroll systems and processes.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy in handling sensitive information.
• Ability to work collaboratively with team members and other departments.
• Proficiency in office software tools, such as Microsoft Office Suite.]]>

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We are looking for a highly organized and personable Senior Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia. Region. In this role, you will play a pivotal part in ensuring the smooth operation of office facilities and maintaining a welcoming environment for employees and visitors alike. This is an excellent opportunity for a Senior Administrative Assistant who is detail oriented and committed to delivering exceptional administrative and customer service support.

Here’s how you’ll contribute each day:

• Ensure the reception area and office facilities are consistently maintained to a high standard.

• Welcome and direct clients, visitors, and employees with efficiency and warmth.

• Manage inventory and restock supplies in shared spaces such as pantries and cafes.

• Oversee visitor management systems to ensure compliance with company policies.

• Respond promptly to inquiries from employees and external parties, providing clear information and resolving issues as needed.

• Identify and report any safety concerns within office premises.

• Offer administrative support to the Facilities Management team, including backup assistance as required.

• Coordinate calendars, meetings, and conference calls to facilitate smooth scheduling.

• Perform additional duties as assigned to support the overall operations of the office.

]]> Other requirements for the Senior Administrative Assistant position include and are not limited to:

• Proven experience managing calendars and scheduling appointments.

• Strong background in administrative assistance and receptionist duties.

• Excellent communication skills and ability to interact with diverse groups.

• Ability to manage inventory and supplies efficiently.

• Familiarity with visitor management systems and adherence to organizational policies.

• Detail-oriented with a proactive approach to identifying and addressing safety issues.

• Competence in organizing conference calls and related administrative tasks.

• Flexibility to adapt to evolving responsibilities and support team objectives.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 00900-0013407734

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Executive Assistant

We are looking for an experienced, bilingual Executive Assistant to provide dedicated support to a high-level executive in Aurora, Colorado. This is a contract position that requires fluency in Spanish, exceptional organizational skills, attention to detail, and the ability to manage complex schedules. The ideal candidate will excel in a manual, paper-based environment while demonstrating professionalism in handling sensitive matters.

Responsibilities:

• Manage the elected official’s calendar, ensuring all meetings, events, and appointments are accurately scheduled and updated.

• Coordinate with developers, representatives, and other officials to confirm meeting times and secure necessary details.

• Send timely reminders throughout the day to ensure punctuality for scheduled commitments.

• Prepare daily binders with comprehensive information, including maps, meeting details, and schedules for the following day.

• Facilitate travel arrangements, including booking transportation and accommodations when necessary.

• Ensure all attendees have the required information for upcoming meetings and events.

• Handle light accounts payable tasks as needed.

• Demonstrate sound judgment in deciding when to act independently or seek guidance.

• Maintain professionalism and discretion, especially when working in a government or elected official setting.

]]> • Fluency in Spanish is required.

• A minimum of 10 years of experience in administrative roles, with at least 5 years supporting C-suite executives.

• Strong knowledge of calendar management, travel coordination, and executive-level communication.

• Ability to draft and edit official memos, proclamations, and other formal documents.

• Previous experience supporting government officials or elected representatives is preferred.

• Proficiency in Outlook and Workday, with familiarity in handling paper-based systems.

• Exceptional organizational skills and the ability to compartmentalize personal and detail-oriented tasks.

• Adept at managing tasks in a manual environment, including printing and label creation.

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We are looking for a detail-oriented Administrative Assistant to provide critical support to a Financial Advisor in Sioux Falls. In this contract position, you will play an integral role in managing administrative tasks, client communications, and document preparation. This role requires someone who is highly organized, efficient, and comfortable working in an environment that values attention to detail.

Responsibilities:

• Perform accurate data entry and maintain client information in company databases.

• Set up new client accounts and verify account details to ensure accuracy.

• Assist in preparing and sending form letters to clients as needed.

• Coordinate paperwork and documentation for trust-related changes, ensuring compliance with company policies.

• Identify and escalate issues requiring higher-level intervention.

• Communicate with clients to obtain necessary signatures and documentation, ensuring clarity and a high standard of conduct.

• Collaborate with team members to streamline administrative processes.

• Help organize and maintain files and records for easy retrieval.

• Support daily operations by handling other administrative tasks as assigned.

]]> • Minimum of 5 years of experience in administrative support, or equivalent experience as an Executive Assistant.

• Familiarity with legal or financial terminology is strongly preferred.

• Proficiency in data entry and administrative office tools.

• Strong communication skills, both written and verbal, with the ability to interact professionally with clients.

• Exceptional organizational skills and attention to detail.

• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

• Must be comfortable working onsite in Sioux Falls.

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Responsibilities:
• Address customer inquiries and determine whether the issue falls within the scope of the customer service team.
• Resolve customer concerns related to underwriting, claims, accounting, and marketing within your delegated authority.
• Escalate issues outside of your authority to the appropriate department for resolution.
• Keep accurate records of all customer service interactions and inquiries.
• Identify trends in customer issues and report them to support root cause analysis and improvements.
• Greet visitors at the front desk and monitor building access when applicable.
• Assist with administrative tasks like folding and assembling renewal mailings when needed.
• Communicate effectively with customers through various channels, including phone, email, and in-person interactions.
• Perform additional duties as assigned by your supervisor to support team objectives.]]> • Proficiency in answering inbound and outbound calls with professionalism.
• Strong skills in data entry, email correspondence, and order processing.
• Familiarity with scheduling appointments and managing calendars efficiently.
• Competence in using Microsoft Excel and Word for daily tasks.
• Ability to handle customer inquiries with empathy and resolve issues effectively.
• Excellent verbal and written communication abilities.
• Strong organizational skills and attention to detail in maintaining accurate records.]]>

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We are looking for a detail-oriented Data Entry Clerk to join our team on a contract to hire basis in Boca Raton, Florida. In this role, you will be responsible for accurately inputting data from various sources into computer systems while maintaining efficiency and precision. This position offers an excellent opportunity for individuals who thrive in administrative and data-focused environments.

Responsibilities:

• Accurately input data from multiple sources into computer databases, ensuring completeness and accuracy.

• Process customer orders and record them in the tracking system promptly.

• Perform title research and verify information before entering it into the system.

• Maintain organized records and documentation for easy retrieval and reference.

• Collaborate with team members to ensure data integrity and resolve discrepancies.

• Follow established procedures and guidelines to meet data entry standards.

• Assist with administrative tasks related to data entry and order management.

• Maintain confidentiality when handling sensitive information.

• Utilize Word and other tools to create and update documents as needed.

]]> • Strong attention to detail and a commitment to accuracy.
• Ability to manage time effectively and meet deadlines in a fast-paced environment.
• Excellent organizational skills and the ability to handle repetitive tasks.
• Effective communication skills for collaborating with team members.
• Previous experience in data entry or administrative roles is preferred.
• Ability to maintain confidentiality when handling sensitive or personal information.]]>

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Responsibilities:

• Oversee and monitor work orders, ensuring timely dispatch and follow-up through completion.

• Prepare and process purchase orders and maintain accurate records.

• Draft and distribute daily notifications for after-hours work activities.

• Verify that all vendor certificates of insurance are current and compliant.

• Coordinate set-ups for conference centers and meeting spaces.

• Provide general administrative support to the facilities management team.

• Collaborate with vendors and contractors to ensure tasks are completed efficiently.

• Maintain spreadsheets and organize documentation for facilities-related activities.

• Address inquiries and resolve issues related to facilities operations.

]]> • High school diploma or equivalent education.
• Proficiency in Microsoft Excel, Word, and basic computer functions.
• Familiarity with managing purchase orders and work orders.
• Strong organizational and communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Experience coordinating vendor insurance and compliance documentation.
• Attention to detail and a proactive approach to problem-solving.]]>

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We are looking for an experienced and driven Sales Supervisor to lead and inspire a team of call center representatives in Parsippany, New Jersey. This role requires a strong leader who can oversee daily operations, improve team performance, and ensure exceptional customer experiences. If you thrive in a fast-paced environment and have a passion for customer service excellence, this position is an excellent fit for you.

Responsibilities:

• Supervise and motivate a team of call center representatives, fostering a positive work environment and high team morale.

• Establish clear performance goals and provide ongoing coaching and feedback to team members.

• Monitor and analyze key performance metrics to identify areas for improvement and optimize team productivity.

• Ensure adherence to call center policies and procedures while promoting best practices.

• Address escalated customer concerns and deliver effective solutions to maintain satisfaction.

• Collaborate with the training department to design and implement comprehensive training programs for new and existing staff.

• Drive sales growth and improve customer retention by equipping representatives with the necessary tools and knowledge.

• Conduct regular performance evaluations and develop individualized growth plans for team members.

• Prepare and present detailed reports on call center performance to senior management.

• Work cross-functionally with departments such as marketing, operations, and IT to ensure seamless coordination of call center activities.

]]> • MUST have experience supervising sales reps, specifically in a call center environment.

Exceptional communication and interpersonal skills, with the ability to interact effectively across all levels.

• Proven experience in call center operations, including sales techniques and customer service best practices.

• Demonstrated leadership and management abilities to effectively supervise and guide a team.

• Strong problem-solving and negotiation skills to address challenges and deliver impactful solutions.

• Proficiency in computer applications, including Microsoft Office Suite.

• Excellent organizational skills and keen attention to detail.

• Analytical mindset with the ability to make data-driven decisions.

• High school diploma or higher education, with 3+ years of experience in a call center environment.

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We are looking for a dedicated Medical Front Desk Specialist to join our Cosmetic Dermatology team in San Francisco, California. This role involves delivering exceptional administrative and patient support in a fast-paced dermatology office. As part of our front desk team, you will play a key role in ensuring smooth operations, accurate scheduling, and an outstanding patient experience. This is a long-term contract position offering stability and growth opportunities.

Hours change each week: 7AM-3PM and then 9AM-6PM depending if you are the opening shift or closing. Must have schedule flexibility.

This is contract to hire

We are looking for someone who is polished and patient oriented.

Responsibilities:

• Greet patients warmly and assist with check-in and pre-screening processes to ensure a seamless experience.

• Handle cash transactions and manage billing functions with accuracy and attention to detail.

• Coordinate appointments and schedules by collaborating effectively with providers and staff.

• Maintain and update medical records while ensuring compliance with relevant regulations.

• Answer inbound calls promptly and provide helpful information or direct inquiries appropriately.

• Monitor and manage office supplies, ensuring inventory is maintained and organized.

• Utilize electronic health record (EHR) systems efficiently to support daily operations.

• Perform general administrative duties as needed to support the team and office functions.

• Create and maintain charts, graphs, and other documentation to support office operations.

** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013329397**

]]> • High school diploma or equivalent is required; prior experience in a medical office or fast-paced environment is preferred.

• Proficiency with electronic health record (EHR) systems and familiarity with software such as Nextech is advantageous.

• Strong communication skills and the ability to provide excellent customer service are essential.

• Experience handling cash transactions and billing processes is highly beneficial.

• Ability to multitask effectively and maintain attention to detail under pressure.

• Candidates who are proficient in multiple languages are encouraged to apply for this role.

• Knowledge of medical compliance and record-keeping practices is important.

• Previous experience with scheduling and managing patient interactions is a plus.

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Responsibilities:
• Accurately input and update data across various platforms, ensuring completeness and consistency.
• Cross-check and validate information from multiple sources, including spreadsheets, paper files, and business applications.
• Conduct audits to identify discrepancies and resolve issues in data entries.
• Maintain detailed records of service-related information, including inspection dates, pricing, and contract terms.
• Collaborate with team members to gather missing information and resolve data-related challenges.
• Ensure the successful migration of data during system transitions by verifying accuracy and completeness.
• Perform routine data cleanup activities to maintain high standards of data integrity.
• Track and manage service contracts and historical data to align with company and client requirements.
• Use software tools such as Microsoft Excel and QuickBooks Online to organize and manipulate data effectively.
• Support ongoing data validation efforts and adapt processes as needed to address new challenges.]]> • Proficiency in Microsoft Excel, including formulas and data manipulation.
• Strong attention to detail and ability to maintain accuracy under tight deadlines.
• Familiarity with business applications such as Outlook and QuickBooks Online.
• Ability to work independently and manage multiple tasks effectively.
• Excellent problem-solving skills and comfort working with diverse data sources.
• Experience with service-related data tracking or contract management is preferred.
• Background in supporting system integrations or acquisitions is a plus.]]>

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We are looking for a dedicated Customer Service Representative to join our team in Urbandale, Iowa. In this long-term contract position, you will play a vital role in delivering exceptional service to our customers by addressing their inquiries and processing claims efficiently. If you enjoy working in a fast-paced environment and thrive on providing high-quality support, we encourage you to apply.

Responsibilities:

• Respond to incoming customer calls with professionalism and empathy.

• Deliver accurate information and solutions to resolve customer inquiries.

• Process claims promptly and ensure proper documentation.

• Perform data entry tasks with precision to maintain records.

• Utilize Microsoft Word, Excel, and Outlook to manage communications and documentation.

Ready to build on your customer service skills in a new opportunity? Apply today! Call 515.706.4974 or submit your application through the Robert Half website to get started.

]]> Requirements:

• At least 1 year of experience in customer service or a related field.

• Strong attention to detail and organizational skills.

• Proficiency in typing at 45-60 words per minute.

• Basic knowledge of Microsoft Word, Excel, and Outlook.

• Ability to succeed in a fast-paced, dynamic environment.

Ready to build on your customer service skills in a new opportunity? Apply today! Call 515.706.4974 or submit your application through the Robert Half website to get started.

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Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our team. The ideal candidate will be a proactive problem-solver with advanced Excel skills, capable of managing data, creating reports, and streamlining administrative processes. This role requires excellent organizational abilities, strong communication skills, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Provide high-level administrative support to executives and team members, including scheduling meetings, managing calendars, and coordinating travel arrangements
Prepare, format, and distribute professional documents, reports, presentations, and correspondence
Manage and maintain accurate records, databases, and filing systems (both physical and digital)
Create and maintain complex spreadsheets using advanced Excel functions, including:
VLOOKUP, XLOOKUP, and other lookup functions
Pivot Tables and Pivot Charts for data analysis and reporting
Formulas, data validation, conditional formatting, and macros (preferred)
Analyze data and generate regular and ad-hoc reports for management
Handle incoming and outgoing communications (phone, email, mail) with professionalism
Coordinate meetings, events, and office activities, including logistics and material preparation
Assist with expense tracking, invoice processing, and basic bookkeeping tasks
Maintain office supplies inventory and place orders as needed
Support special projects and perform other administrative duties as assigned

]]> Required Qualifications

2+ years of experience in an administrative or office support role
Advanced proficiency in Microsoft Excel, with demonstrated experience using:
VLOOKUP and XLOOKUP functions
Pivot Tables and Pivot Charts
Complex formulas and data manipulation
Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook)
Excellent organizational and time-management skills
Strong attention to detail and accuracy
Professional written and verbal communication skills
Ability to prioritize tasks and meet deadlines in a dynamic environment
High degree of discretion and ability to handle confidential information

Preferred Qualifications

Associate’s or Bachelor’s degree in Business Administration or related field
Experience with additional tools such as Google Workspace, QuickBooks, or CRM systems
Basic knowledge of accounting principles
Experience creating dashboards or using Power Query/Power BI (a plus)

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We are looking for an organized and detail-oriented Administrative Assistant to join our team in Ipswich, Massachusetts part-time. In this contract role, you will play a vital part in supporting daily office operations, ensuring smooth communication, and maintaining accurate records. This is an excellent opportunity for someone with strong organizational skills and a proactive approach to administrative tasks.

Responsibilities:

• Manage incoming calls by answering, directing, and responding to inquiries with attention to detail.

• Perform data entry tasks with accuracy to maintain up-to-date and organized records.

• Support general administrative office duties, including filing, scheduling, and handling correspondence.

• Act as the first point of contact for visitors, ensuring a welcoming and attentive environment.

• Assist with the preparation of reports, presentations, and other documents as needed.

• Coordinate and schedule meetings, appointments, and travel arrangements.

• Monitor and order office supplies to maintain inventory levels.

• Collaborate with team members to ensure efficient workflow and communication.

• Handle sensitive information with confidentiality and discretion.

• Provide additional administrative support to departments as required.

]]> • Strong verbal and written communication skills.
• Proficiency in data entry and familiarity with office software such as Microsoft Office.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Detail-oriented approach and ability to handle receptionist duties.
• High level of discretion when dealing with confidential information.
• Strong interpersonal skills to work collaboratively with team members.]]>

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We are seeking a Workers Compensation Claims Examiner to join our team. The Workers Compensation Claims Examiner will be responsible for managing lost time claims, ensuring compliance, and delivering excellent customer service. This Workers Compensation Claims Examiner role requires strong analytical skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

Location: Alpharetta, GA (On-site)

Schedule: 8:00 AM – 5:00 PM, Monday through Friday

Employment Type: 3-month contract with possibility of extension

Responsibilities:

Deliver superior customer service through effective interactions with insureds, claimants, agents, underwriters, and others
Collaborate with team members to achieve goals and maintain a high-performance environment
Provide accurate and timely expense and loss assessments on lost time claims
Communicate effectively with internal and external stakeholders regarding claim activity, trends, and issues
Conduct thorough investigations, coverage analysis, loss assessments, and case management
Develop and execute strategies to achieve early claim resolution
Identify and address coverage issues, potential fraud, and subrogation opportunities
Maintain organized and up-to-date claim files using a diary system
Monitor claim developments and follow up on outstanding items in a timely manner
Provide guidance and direction to team members when needed

]]> Job Requirements:

Active Adjuster’s License for Workers Compensation in Georgia (required)
Minimum of 3 years of Workers Compensation claims handling experience
Strong analytical, organizational, and time management skills
Ability to multitask and prioritize effectively
Excellent verbal and written communication skills
Proven critical thinking and decision-making abilities
Ability to work collaboratively with diverse teams

Preferred Qualifications:

Additional licenses in Florida, South Carolina, and North Carolina (preferred)
Bachelor’s Degree or equivalent experience
Demonstrated commitment to high performance and continuous improvement
Experience handling lost time claims

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Responsibilities:
• Handle daily administrative tasks such as processing expense reports, supply requisitions, and personnel transaction forms as authorized by the supervisor.
• Manage financial transactions including accounts payable and accounts receivable to ensure accuracy and timely processing.
• Utilize QuickBooks to maintain and update financial records, ensuring compliance with company policies.
• Perform data entry tasks to support accurate record-keeping and reporting.
• Process invoices efficiently, verifying details to ensure correctness and resolving discrepancies as needed.
• Prepare special reports, statistical analyses, and studies by conducting research and interpreting data with minimal supervision.
• Support the creation of brochures and other documents as requested by the supervisor.
• Collaborate with team members to streamline accounting processes and improve efficiency.
• Ensure proper documentation and filing of financial records for easy retrieval and auditing purposes.
• Assist in monitoring operating budgets and tracking expenses to maintain financial accountability.]]> • Proficiency in QuickBooks and other accounting software.
• Strong data entry skills with a focus on accuracy and attention to detail.
• Familiarity with invoice processing and resolving discrepancies.
• Ability to create and interpret reports and statistical analyses.
• Excellent organizational and time management skills to handle multiple tasks effectively.
• Previous experience in the construction industry or a similar field is preferred.
• Strong communication skills to collaborate with team members and supervisors.]]>

TalentMatch^®

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Responsibilities:
• Prepare and deliver accurate quotes by analyzing drawings and calculating costs.
• Collaborate with the external sales team to provide administrative support and ensure smooth operations.
• Communicate effectively with both internal teams and external clients through written correspondence.
• Utilize sales strategies to maximize revenue and achieve company goals.
• Maintain a strong understanding of margins to ensure profitable pricing.
• Foster relationships with clients to enhance customer satisfaction and drive repeat business.
• Assist in streamlining sales processes to improve efficiency.
• Use tools and resources to support quoting and sales activities.
• Contribute to the development of sales strategies and initiatives.
• Monitor sales performance and provide insights to improve outcomes.]]> • Strong ability to analyze drawings and perform cost calculations.
• Familiarity with manufacturing processes is preferred.
• Excellent written communication skills and typing speed.
• Ability to work collaboratively with internal and external teams.
• Solid understanding of sales strategies and margin calculations.
• Proficiency in using sales tools and software.
• Strong organizational and time management skills.]]>

TalentMatch^®

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Responsibilities:
• Coordinate and manage recruitment events, webinars, and seminars, ensuring smooth execution and engagement.
• Maintain and update organizational systems, pipelines, and reporting tools to support recruitment and partner development.
• Assist in onboarding processes for advisors, ensuring a seamless transition.
• Conduct LinkedIn prospecting and provide sales support to identify and connect with potential partners.
• Collaborate with cross-functional teams, including marketing and transitions, to align efforts and achieve goals.
• Manage administrative office tasks, such as ordering and maintaining supplies, and performing receptionist duties.
• Oversee accounts payable functions and ensure accurate financial tracking.
• Utilize Salesforce for integration tasks and implementations to streamline workflows.
• Leverage AI tools, such as ChatGPT, to enhance efficiency and productivity in daily operations.
• Provide general office management support to ensure a well-organized and functional workspace.]]> • Minimum of 1 year of experience in a finance-related role.
• Proficiency in Microsoft Word, PowerPoint, and Excel.
• Familiarity with Salesforce, with experience in integration and implementation being a strong advantage.
• Comfortable using AI tools, such as ChatGPT, to support work processes.
• Strong organizational and administrative skills, including maintaining office supplies and managing accounts payable.
• Excellent communication skills and the ability to collaborate effectively across teams.
• Ability to thrive in a fast-paced environment and balance multiple priorities efficiently.]]>

TalentMatch^®

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Responsibilities:
• Maintain and update the project calendar to track key milestones, deliverables, and deadlines throughout the implementation lifecycle.
• Schedule and coordinate recurring meetings, workshops, and user acceptance testing sessions, ensuring efficient planning and resource availability.
• Identify and resolve potential conflicts in scheduling, collaborating with team members and stakeholders to align priorities.
• Facilitate logistics for meetings and events, including reserving rooms, setting up virtual meetings, and ensuring equipment readiness.
• Create and distribute high-quality presentations and documentation for stakeholder meetings, executive briefings, and project updates.
• Record and organize meeting minutes, decision logs, and other critical project documentation in a centralized repository.
• Ensure timely communication of agendas, action items, and updates to all relevant stakeholders.
• Support the development of visual aids and materials using tools such as PowerPoint and Excel.
• Provide administrative and coordination support to project managers and team leads as needed.
• Monitor attendance and follow up with participants to ensure engagement in project activities.]]> • Experience with master scheduling and coordinating events or activities.
• Familiarity with project management tools and practices.
• Strong skills in creating and maintaining documentation, including presentations and reports.
• Excellent communication skills to liaise effectively with internal teams and external stakeholders.
• Proficiency in tools such as PowerPoint, Excel, and other documentation software.
• Attention to detail and ability to proactively identify and resolve scheduling conflicts.
• Previous experience in construction projects or similar environments is a plus.]]>

TalentMatch^®

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Responsibilities:
• Provide receptionist coverage at both the Downtown Corporate Office and the Production A location, ensuring seamless visitor coordination and access.
• Answer incoming calls, route inquiries appropriately, and manage multi-line phone systems efficiently.
• Monitor office supplies, breakroom inventory, and common-area needs, placing orders and rotating stock as required.
• Coordinate incoming and outgoing mail, packages, and deliveries, including FedEx and hand deliveries.
• Assist with food deliveries, special snack distributions, and other services to enhance employee engagement.
• Maintain clean, organized, and detail-oriented shared spaces to support overall office efficiency.
• Respond to internal requests regarding office operations and facilities, offering timely assistance.
• Support administrative tasks such as cost comparisons, invoice processing, and report preparation.
• Help streamline procedures and documentation to improve operational efficiency.
• Perform additional duties as needed to meet business requirements.]]> • At least one year of experience with Microsoft Office applications.
• Ability to handle sensitive and confidential information with discretion.
• Physical capability to lift up to 10 pounds.
• Strong interpersonal skills and a positive, service-oriented approach.
• Proven ability to multitask, prioritize tasks, and adapt in a fast-paced work environment.
• Experience with receptionist duties, including managing multi-line phone systems.
• Familiarity with office administration or corporate services is preferred.]]>

TalentMatch^®

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We are looking for an Administrative Coordinator to join our dynamic admissions team located in the Greater Philadelphia Region. This Administrative Coordinator contract position requires someone who is detail-oriented and adaptable, and who thrives in a fast-paced environment. You will play a pivotal role in supporting the operational processes, ensuring smooth workflows and contributing to the achievement of enrollment goals.

Here’s how you’ll contribute each day:

• Coordinate daily admissions operations to ensure processes are timely and efficient.

• Process inquiries, applications, and documentation with precision, adhering to institutional data entry standards.

• Verify records, to confirm completeness and accuracy for counselor review.

• Provide logistical support for recruitment events such as open houses, fairs, and private visits, including registration and setup.

• Collaborate in testing and implementing new tools and technologies to improve operational efficiency.

• Prepare and update Standard Operating Procedure documents for training and reference purposes.

• Generate and monitor weekly enrollment reports to track progress and produce notification outcomes.

• Assist with communication campaigns, mass-mailing projects, and troubleshooting technology.

]]> Other requirements for the Administrative Coordinator position include and are not limited to:

• Minimum of 2+ years of experience in administrative coordination or a related role.

• Proficiency in handling inbound calls, calendar management, and scheduling.

• Familiarity with systems such as Banner and other tools.

• Strong project coordination skills with the ability to manage multiple tasks simultaneously.

• Excellent organizational skills and attention to detail in document processing and data entry.

• Ability to provide clear information regarding admissions processes, policies, and requirements.

• Flexibility to serve as backup for other team members and adapt to changing priorities.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013408383

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TalentMatch^®

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We are looking for a detail-oriented Project Coordinator to support an ongoing construction project, on-site, in Lansing, Michigan. In this 6-month contract role, you will play a pivotal part in ensuring project timelines, schedules, and deliverables are met efficiently. This position offers the opportunity to contribute to impactful projects within the construction industry while collaborating closely with diverse teams.

Responsibilities:

• Coordinate and monitor project timelines to ensure milestones are achieved within designated schedules.

• Assist in managing construction projects by organizing tasks, tracking progress, and addressing challenges as they arise.

• Develop and maintain master schedules to provide an accurate and up-to-date overview of project timelines.

• Perform document scanning and organization to ensure project files are accessible and well-maintained.

• Support project management efforts by facilitating communication between stakeholders and addressing administrative needs.

• Compile reports and updates to keep all parties informed of project status and developments.

• Collaborate with cross-functional teams to ensure seamless execution of construction plans.

• Identify and resolve scheduling conflicts or delays to maintain efficiency.

• Uphold communication standards to ensure all stakeholders are aligned on objectives and progress.

]]> • At least 1 year experience in construction field

• Strong ability to manage project timelines and schedules effectively.

• Proficiency in creating and maintaining master schedules.

• Detail-oriented mindset with strong organizational skills

• Solid understanding of project management principles and tools.

• Excellent communication skills to collaborate with teams and stakeholders.

• Ability to address scheduling conflicts and ensure timely project delivery.

• Proficient in Microsoft Office

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TalentMatch^®

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We are looking for an experienced HRIS Coordinator to join our team on a contract basis in the Stewartville, NJ area. In this role, you will oversee critical HR data processes, ensuring accuracy, compliance, and seamless functionality across various systems. Your expertise in HR operations and systems will play a vital role in supporting the organization’s onboarding, benefits, and payroll workflows.

Responsibilities:

• Maintain and update employee records for new hires, terminations, and job changes, ensuring data accuracy and compliance.

• Facilitate workflows related to onboarding, benefits enrollment, and payroll processing

• Generate both standard and customized HR reports, including headcount, turnover, and compliance metrics.

• Support audits and provide detailed data for leadership reporting needs.

• Collaborate with HR teams to ensure system functionality aligns with organizational requirements.

• Monitor HRIS system data integrity and troubleshoot discrepancies.

• Utilize advanced Excel skills to analyze and present HR data effectively.

• Assist in optimizing HRIS processes to improve overall efficiency and accuracy.

• Provide guidance on HR systems to ensure smooth implementation and usage.

]]> • Proficiency in HR systems and databases, with a focus on maintaining data accuracy.
• Advanced Excel skills for data analysis and reporting.
• Basic understanding of payroll, benefits administration, and compliance requirements.
• Exceptional attention to detail and strong process orientation.
• Ability to translate HR needs into effective system functionality.
• Experience with HRIS platforms, including UltiPro.
• Strong analytical and troubleshooting skills for system-related issues.]]>

TalentMatch^®

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Responsibilities:
• Manage the front desk by greeting and assisting visitors and staff in a friendly and detail-oriented manner.
• Coordinate office space reservations and ensure meeting areas are properly maintained.
• Restock office supplies and place orders as needed to maintain inventory.
• Assist with organizing and supporting internal events, including catered lunches and celebrations.
• Perform general office tasks such as answering multi-line phone systems and routing calls appropriately.
• Collaborate with various teams to provide ad hoc administrative support.
• Ensure the reception area remains tidy and presentable at all times.
• Act as a point of contact for inquiries and offer solutions to minor office-related issues.
• Maintain a detail-oriented demeanor while interacting with employees at all levels of the organization.
• Support operational leaders with assigned tasks as needed.]]> • Strong verbal and written communication skills with a detail-oriented approach.
• Ability to handle multi-line phone systems efficiently.
• Organizational skills with attention to detail and ability to multitask.
• Comfortable with ordering supplies and maintaining inventory.
• Experience in assisting with event coordination or catering is a plus.
• Ability to work effectively in a dynamic and fast-paced environment.
• Proficient in basic computer applications and office systems.]]>

TalentMatch^®

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Responsibilities:
• Provide courteous and efficient support to homeowners by addressing their questions and resolving concerns.
• Respond to inbound inquiries related to escrow, website navigation, and payoff processes.
• Identify eligible homeowners for refinancing and refer them to the appropriate department.
• Conduct outbound collections activities, focusing on accounts less than 30 days past due.
• Direct escalated calls to the appropriate departments based on customer needs.
• Achieve performance metrics and maintain high standards of service quality.
• Utilize proprietary software systems effectively and provide feedback for improvements.
• Collaborate with internal teams to ensure smooth operations and customer satisfaction.]]> • Previous exposure to mortgage servicing, including property tax, insurance, collections, or customer service, is a plus.
• High school diploma or equivalent is required; a college degree is preferred.
• Flexibility to work varied schedules, including part-time or extended hours.
• Strong interpersonal skills and the ability to adapt to diverse customer needs.
• Willingness to learn and effectively use proprietary servicing software.
• Background in mortgage servicing within a call center environment is highly desirable.
• Experience in either mortgage servicing or call center environments is acceptable.]]>

TalentMatch^®

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We are looking for a dedicated Patient Registration Representative to join our team in Roanoke, Virginia. In this role, you will serve as a vital point of contact for patients, providing exceptional service and support in a fast-paced healthcare environment. This is a long-term contract position offering the opportunity to make a meaningful impact while growing your skills.

Responsibilities:

• Answer and manage a multi-line phone system, ensuring the smooth flow of communication

• Deliver exceptional customer service, addressing patient inquiries and concerns promptly and professionally

• Execute data entry tasks, keeping patient records up-to-date and accurate

• Correspond via email, providing clear and concise information to patients and team members

• Utilize strong interpersonal skills to build rapport with patients and enhance their experience

• Employ Microsoft Excel, Microsoft Outlook, and Microsoft Word to manage and organize files

• Schedule appointments, ensuring a well-coordinated flow of patients

• Adapt to varied shifts, demonstrating flexibility and commitment

• Use your experience in customer-facing roles such as cashiers, bartenders, waiters, waitresses, etc., to enhance patient pacing and overall satisfaction.

]]> • Familiarity with basic medical terminology and patient billing processes.
• Strong communication skills, both verbal and written, with a focus on empathy and professionalism.
• Ability to work effectively in a fast-paced, rotating schedule environment.
• Strong organizational skills and attention to detail for maintaining accurate records.
• Proficiency with standard office software and systems used in call center operations.
• Commitment to maintaining confidentiality and adhering to compliance standards.
• High school diploma or equivalent education is required; additional certifications in medical customer service are a plus.]]>

TalentMatch^®

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Our client is seeking a detail‑oriented and motivated Sales Assistant to support their sales team with day‑to‑day operations, customer communication, and internal coordination. This is an excellent opportunity for someone who thrives in a fast‑paced environment, enjoys supporting both internal teams and external customers, and is eager to grow within a sales-driven organization.

Key Responsibilities

Serve as the primary administrative support for the sales team
Prepare quotes, proposals, and sales documents with accuracy and attention to detail
Manage CRM data entry, updates, and tracking of customer interactions
Coordinate communication between sales reps, customers, and internal departments
Assist with scheduling meetings, follow-up activities, and customer inquiries
Generate reports and maintain dashboards to support sales forecasting
Support order processing, tracking, and delivery coordination
Provide exceptional customer service via phone and email
Assist with special projects and general office tasks as needed

]]> Qualifications

1–3 years of experience in administrative, customer service, or sales support
Strong organizational skills and ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite; CRM experience preferred (Salesforce, HubSpot, etc.)
High attention to detail and strong follow-through skills
Comfortable working in a fast-paced, team-oriented environment
Positive, professional, and customer-focused demeanor

Submit your resume today! We look forward to connecting with you!

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TalentMatch^®

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We are looking for a detail-oriented Logistics Coordinator to join our team in Bakersfield, California. In this position, you will be responsible for managing complex shipping processes, ensuring the smooth movement of goods, and coordinating with various stakeholders. This position is ideal for individuals with strong organizational skills and a background in logistics or distribution within the agriculture industry.

Responsibilities:

• Coordinate shipping processes and execute instructions based on sales contracts to ensure timely and accurate deliveries.

• Monitor vessel schedules, bookings, and tracking, and maintain communication with shipping terminals.

• Assess the performance of third-party drayage firms and provide actionable feedback to enhance efficiency.

• Prepare and submit master bills of lading to steamship lines to secure placement onto vessels.

• Collect, validate, and manage booking, container, and tracking data to maintain shipment accuracy.

• Create necessary in-house documents, such as packing lists, invoices, phytosanitary certificates, and other shipment-related paperwork.

• Input and submit shipping information into Customs and Border Patrol systems to ensure compliance with regulatory requirements.

• Coordinate schedules with cotton warehouses, trucking companies, rail yards, and shipping lines to resolve logistical challenges.

• Utilize software tools including Windows 10, Microsoft Word, Excel, and PDF applications to manage data and prepare documentation.

• Communicate effectively with stakeholders to address and resolve shipment-related issues.

]]> • Proven expertise in logistics coordination, including vessel tracking, terminal scheduling, and bookings.

• Proficiency in creating and managing shipping documents such as bills of lading, invoices, and certificates.

• Familiarity with Customs and Border Patrol systems and regulatory compliance processes.

• Strong problem-solving skills, particularly in coordinating schedules across warehouses, rail yards, and shipping lines.

• Advanced computer skills with experience in Windows 10, Microsoft Word, Excel, and PDF management.

• Excellent organizational and time management abilities.

• Ability to work effectively under pressure and manage multiple tasks simultaneously.

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TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia Region. This role involves providing essential administrative support to senior leadership while ensuring smooth office operations and maintaining strong communication with internal and external stakeholders. If you are organized, proactive, and thrive in a dynamic environment, this position could be a perfect fit.

Here’s how you’ll contribute each day:

• Schedule and manage meetings and appointments for executive leadership, ensuring their calendars are well-organized.

• Draft and edit letters, memos, and other business correspondence with precision.

• Communicate and maintain accurate records to support fundraising efforts.

• Coordinate with external agencies to facilitate the planning and setup of exhibitions and events.

• Perform general office tasks such as answering calls, data entry, and maintaining records.

• Handle confidential materials and liaise with high-profile individuals with discretion.

• Provide administrative support for special projects as needed.

• Act as a point of contact for internal and external inquiries, delivering excellent service.

• Assist in creating and distributing reports and presentations for leadership.

• Ensure office supplies and resources are adequately stocked and organized.

]]> Other requirements for the Administrative Assistant position include and are not limited to:

• Proven experience in administrative support or office management roles.

• Exceptional organizational skills with the ability to multitask and prioritize effectively.

• Strong written and verbal communication skills, including attention to detail in documentation.

• Familiarity with office software such as Microsoft Office Suite and data entry tools.

• Detail-oriented approach and ability to handle sensitive information with discretion.

• Comfortable working independently and collaborating with external agencies.

• Experience in event coordination or working with donors is an advantage.

• Ability to adapt to a fast-paced environment and meet deadlines.

Interested candidates should reach out to Christopher Verona at 215.568.4580 and reference JO# 03720-0013411931

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TalentMatch^®

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Responsibilities:
• Input and manage accurate data into electronic medical records systems.
• Assist with student orientation processes, ensuring all required documentation is properly tracked and uploaded.
• Organize and archive a high volume of medical records for future accessibility.
• Coordinate and maintain records to meet compliance standards.
• Perform general office tasks to support day-to-day operations.
• Ensure timely completion of assigned data entry projects.
• Collaborate with team members to improve data management processes.
• Verify the accuracy of entered data and correct any errors promptly.
• Handle sensitive information with confidentiality and professionalism.]]> • Familiarity with electronic medical record systems.
• Strong attention to detail and accuracy in data management.
• Ability to organize and prioritize tasks effectively.
• Proficiency in basic computer applications and office software.
• Excellent communication skills, both written and verbal.
• Capacity to maintain confidentiality when handling sensitive information.]]>

TalentMatch^®

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Responsibilities:
• Respond promptly and professionally to a high volume of inbound calls, addressing customer inquiries and concerns.
• Accurately record and manage customer information through data entry systems.
• Handle email correspondence with clarity and efficiency to resolve customer issues.
• Schedule appointments and manage calendars as required.
• Process orders and ensure accurate order entry into company systems.
• Collaborate with team members to ensure seamless customer service delivery.
• Utilize Microsoft Excel and Word to maintain and organize customer records.
• Provide support for both inbound and outbound call activities as needed.
• Uphold a positive and empathetic approach to customer interactions.
• Follow company guidelines and procedures to ensure consistent service quality.]]> • Proficiency in handling high-volume inbound calls.
• Strong skills in data entry and email correspondence.
• Familiarity with scheduling appointments and order entry processes.
• Experience using Microsoft Excel and Word.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Commitment to delivering top-notch customer service.]]>

TalentMatch^®

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We are looking for a detail-oriented Partner Support Coordinator III to join our team on a Remote contract basis. This role is pivotal in ensuring seamless communication and coordination between contracted selling partners and internal teams. If you excel at managing high-volume tasks, possess exceptional customer service skills, and thrive in a collaborative environment, this opportunity is for you.

Responsibilities:

• Process and manage orders received from contracted selling partners, ensuring accurate input and timely completion.

• Act as a liaison between authorized selling partners and internal teams to resolve inquiries and ensure smooth operations.

• Utilize strong communication skills to address partner concerns and provide updates on order statuses.

• Perform high-volume data entry tasks with precision and attention to detail.

• Collaborate with team members to streamline workflows and maintain efficiency.

• Monitor order progress and proactively address any issues or delays.

• Demonstrate flexibility in working hours to accommodate business needs.

• Apply knowledge of telecom services to improve partner support, though prior telecom experience is not mandatory.

• Maintain organized records of partner interactions and order details for reporting purposes.is.

]]> • Excellent communication skills, both written and verbal, to interact effectively with partners and teams.
• Solid data entry skills with a high degree of accuracy.
• Ability to manage multiple tasks simultaneously without compromising quality.
• Self-motivated and capable of working independently as well as part of a team.
• Strong attention to detail to ensure error-free processes.
• Familiarity with telecom services is preferred but not required.
• Flexibility in work hours to meet the demands of the role.]]>

TalentMatch^®

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Responsibilities:
• Support supplier onboarding processes by managing data entry and procurement activities using specialized technology platforms.
• Prepare vendor information packets and attachments to facilitate smooth transitions.
• Create and maintain dashboards and generate reports using advanced Excel functions, including pivot tables.
• Ensure compliance with supplier onboarding requirements, including managing Corrigo administration.
• Organize and administer supplier files to ensure adherence to company and client standards.
• Compile and complete bulk upload templates using large data sets gathered during transitions.
• Collaborate with internal and external stakeholders to develop effective solutions and address challenges.
• Track and maintain accurate records of correspondence and authorizations to support compliance efforts.
• Resolve issues related to vendor Certificates of Insurance and Rate Cards, ensuring all requirements are met.
• Facilitate communication and coordination with stakeholders to ensure smooth project execution.]]> • Strong oral and written communication skills, with the ability to engage effectively with diverse stakeholders.
• Advanced proficiency in Microsoft Excel, including pivot tables and data analysis.
• Familiarity with sourcing and procurement technologies such as Corrigo, E1, and Avetta.
• Exceptional organizational and analytical skills to manage large data sets and multiple projects simultaneously.
• Ability to prioritize tasks effectively and meet time-sensitive deadlines.
• Knowledge of compliance requirements related to procurement and contracting policies.
• Experience in coordinating with vendors and stakeholders to ensure project success.]]>

TalentMatch^®

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Responsibilities:
• Manage a caseload of 60-90 units, supporting formerly homeless individuals with diverse needs, including mental health challenges, substance use, and medical concerns.
• Conduct outreach visits upon tenant entry, provide ongoing assessments, and deliver tailored case management services focused on housing retention and quality-of-life improvements.
• Assist tenants in maintaining housing by fostering relationships, addressing challenges, and implementing effective intervention strategies.
• Support tenants in accessing and managing benefits, including rent payments, while addressing unit habitability concerns and participating in regular inspections.
• Refer tenants to employment programs, community services, and other resources, ensuring successful follow-through and connection.
• Organize and lead tenant-focused events and activities to foster a supportive community environment.
• Respond to tenant crises with de-escalation strategies and provide necessary interventions.
• Maintain accurate case files and records, ensuring confidentiality and compliance with organizational standards.
• Collaborate with internal teams and external service providers to advocate for tenant needs and deliver comprehensive support.
• Participate in agency-wide initiatives, including annual recertification processes, and support administrative tasks such as check disbursement days.]]> • Minimum of 1 year experience working with diverse, low-income, or homeless populations.
• Proven expertise in case management and outreach, with knowledge of San Francisco resources for homeless individuals.
• Ability to manage organized case files for a caseload of 60-90 tenants.
• Proficiency in Microsoft Office Suite and ability to write accurate business correspondence.
• Strong problem-solving skills and ability to handle crises effectively.
• Experience in creating reports, filing documentation, and supporting housing initiatives.
• Commitment to maintaining confidentiality and adhering to ethical standards.]]>

TalentMatch^®

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Responsibilities:
• Handle daily HR administrative tasks, including maintaining employee records and organizing necessary documentation.
• Facilitate the onboarding process by preparing offer letters, scheduling orientations, and ensuring all required paperwork is completed.
• Conduct and manage pre-employment background checks, verifying results and addressing any follow-up requirements with candidates or vendors.
• Coordinate new employee logistics, such as system access setup, equipment requisitions, and first-day arrangements.
• Maintain accurate and compliant HR files while safeguarding confidentiality and adhering to company policies.
• Provide assistance to the HR team by responding to employee inquiries and supporting various HR-related projects.
• Ensure proper documentation and tracking for HR activities to support organizational goals and audits.
• Collaborate with team members to improve HR processes and enhance employee experiences.]]> • Familiarity with HRIS (Human Resources Information Systems) and other HR tools.
• Strong skills in onboarding processes, including document preparation and scheduling.
• Knowledge of employment verification procedures.
• Excellent communication and organizational abilities.
• Ability to maintain confidentiality and adhere to compliance standards.
• Experience managing employee relations and responding to inquiries.
• Proficiency in handling multiple tasks within a fast-paced environment.]]>

TalentMatch^®

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Responsibilities:
• Welcome and check in candidates at the greeter station, verifying identification and ensuring compliance with test center policies.
• Conduct security screenings to ensure candidates do not bring unauthorized materials, such as calculators or notes, into the testing area.
• Monitor the testing room by performing regular walkthroughs every 10-15 minutes to uphold exam integrity.
• Assist candidates with the use of web-based testing platforms and address any technical issues that may arise.
• Perform light administrative tasks, including maintaining records and managing documentation.
• Provide guidance and support to candidates, ensuring they understand testing procedures and policies.
• Utilize apps and computer systems to manage testing operations effectively.
• Maintain a secure and detail-oriented environment for all test-takers.
• Uphold confidentiality and compliance standards within the testing center.
• Collaborate with other staff members to address operational needs and ensure seamless testing experiences.]]> • Strong computer proficiency and familiarity with web-based systems and applications.
• Excellent interpersonal skills and the ability to assist candidates in a detail-oriented and supportive manner.
• Ability to perform frequent physical movements, including walking and standing, to monitor the testing area.
• Attention to detail and the capability to enforce strict security protocols.
• Familiarity with identity verification processes and administrative tasks.
• Strong organizational skills and the ability to manage multiple responsibilities simultaneously.
• Commitment to maintaining a secure and confidential testing environment.]]>

TalentMatch^®

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We are seeking a Human Resources Business Partner for a contract-to-hire opportunity in Blandon, PA. This role supports day-to-day HR operations in a fast-paced environment. You will work closely with employees and leadership to deliver employee relations support, recruiting, benefits administration, and HR compliance.

Responsibilities

Serve as the primary HR contact for employees and managers, providing guidance on policies, procedures, and employee relations matters.
Manage employee concerns, conflict resolution, and workplace investigations with discretion and professionalism.
Support full-cycle recruiting, including job postings, candidate screening, interviewing, and onboarding.
Administer benefits and leave programs, including health insurance, open enrollment, and LOA coordination.
Maintain accurate personnel files, HR documentation, and compliance records.
Assist with safety initiatives and Workers’ Compensation processes.
Provide HR coverage in the absence of the HR Manager and support HR projects as needed.

]]>

Bachelor’s degree in HR or related field preferred; SHRM certification is a plus.

5+ years of HR experience, preferably in a manufacturing or industrial environments.

Strong working knowledge of employee relations, recruiting, benefits administration, and HR compliance.

Experience conducting workplace investigations and handling sensitive employee matters.

Strong communication, organization, and problem-solving skills.

Ability to manage confidential information with discretion and professionalism.

Proficiency with HRIS systems and Microsoft Office (Word, Excel, Outlook).

Bilingual in English and Spanish preferred.

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We are looking for a dedicated Project Assistant to join our team in New Gloucester, Maine. This contract position requires a detail-oriented individual who can assist with social media and marketing initiatives.

Responsibilities:

Social media posting and content creation
Website design
Partnering with departments to discuss marketing objectives
Marketing tasks
Administrative tasks as needed

]]> Proficiency in social media platforms (Instagram, Facebook, LinkedIn, TikTok, X/Twitter).

Experience creating, scheduling, and publishing content across multiple channels.

Familiarity with graphic design tools such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) and Canva.

Ability to write compelling copy, captions, and blog content tailored to brand voice.

Understanding of digital marketing fundamentals, including audience targeting and engagement strategies.

Comfortable analyzing basic social media metrics and insights to optimize content performance.

Experience using content management systems (CMS) and basic website editing.

Creative mindset with the ability to ideate visual and written content suitable for campaign goals.

Strong organizational and time-management skills; able to handle multiple projects and deadlines.

Collaborative approach; able to work effectively with marketing, design, and cross-functional teams.

Familiarity with (or willingness to learn) AI-driven creative and analytics tools.

Knowledge of brand guidelines and ability to maintain consistent visual and messaging standards.

Strong verbal and written communication skills.

Willingness to stay current with social media trends, platform updates, and emerging technologies.

Microcredentials or certifications in social media, digital marketing, graphic design, or related fields are a plus.

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TalentMatch^®

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We are looking for a dedicated Customer Service Representative to join our team in West Des Moines, Iowa. This long-term contract position offers the opportunity to provide excellent support to customers while handling inquiries, claims, and data entry tasks. If you have a passion for delivering quality service and thrive in a fast-paced environment, we encourage you to apply.

Responsibilities:

• Handle incoming calls with professionalism, ensuring customer concerns are addressed effectively.

• Provide timely and accurate assistance to customers while maintaining a high level of satisfaction.

• Process claims with attention to detail, verifying information and resolving any discrepancies.

• Perform data entry tasks efficiently, ensuring records are accurate and up to date.

• Utilize Microsoft Word, Excel, and Outlook to manage correspondence and documentation.

• Ensure quality assurance by following established processes and guidelines.

• Adapt to a dynamic work environment and manage multiple tasks simultaneously.

• Collaborate with team members to improve customer service processes and outcomes.

• Uphold company standards and policies in all customer interactions.

If you’re looking to grow your customer service experience and take the next step in your career, we’d love to hear from you! Apply today by calling 515.706.4974 or visiting the Robert Half website.

]]> Requirements:

• At least 1 year of experience in customer service or a related field.

• Strong attention to detail and the ability to maintain accuracy in all tasks.

• Proficiency in basic computer skills, including typing 60-75 words per minute.

• Familiarity with Word, Excel, and Outlook.

• Ability to work efficiently in a fast-paced setting and handle multiple priorities.

• Motivated and eager to learn new skills and processes.

• Demonstrated ability to deliver results and meet performance goals.

• Excellent communication skills and a customer-focused attitude.

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TalentMatch^®

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Responsibilities:
• Manage and investigate Workers Compensation claims, ensuring compliance with established procedures and regulations.
• Deliver outstanding customer service to insureds, claimants, agents, and other stakeholders through clear and effective communication.
• Accurately assess expenses and losses related to Lost Time claims, providing timely and detailed reports.
• Identify and address coverage issues, potential fraud, and subrogation opportunities while adhering to company guidelines.
• Develop and execute effective claim strategies to achieve early resolutions and positive outcomes.
• Maintain organized and up-to-date files using a diary system to monitor progress and follow up on new developments.
• Communicate trends, issues, and claim activities to internal and external customers in a timely manner.
• Collaborate with team members to ensure claims are managed and resolved effectively.
• Provide guidance and direction to colleagues to facilitate efficient claim processing and resolution.]]> • Minimum of three years of experience in Workers Compensation claim handling.
• Bachelor’s degree or equivalent relevant experience preferred.
• Proven ability to evaluate, analyze, and interpret complex information.
• Strong organizational skills and ability to manage multiple tasks effectively.
• Excellent verbal and written communication skills.
• Demonstrated critical thinking and decision-making abilities.
• Experience working collaboratively in team environments.]]>

TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant to join our team in Fort Myers, Florida. This Contract position offers an excellent opportunity to contribute to the daily operations of a dynamic media company. The ideal candidate will excel in managing administrative tasks, supporting various departments, and ensuring efficient workflow.

Responsibilities:

• Organize, sort, and distribute incoming mail and packages.

• Maintain orderly and accessible filing systems as assigned.

• Prepare, edit, and circulate documents, presentations, and reports.

• Respond to and resolve administrative inquiries and requests promptly.

• Monitor and replenish breakroom supplies to support a comfortable work environment.

• Assist multiple departments with administrative support as needed.

• Handle additional tasks and responsibilities as assigned.

]]> • Skilled in data entry with attention to detail and accuracy.
• Experience in managing email correspondence effectively.
• Ability to handle both inbound and outbound calls professionally.
• Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word.
• Capable of scheduling appointments and managing calendars.
• Strong organizational and multitasking abilities.
• Effective communication skills with a proactive approach to problem-solving.]]>

TalentMatch^®

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We are looking for a friendly and organized Receptionist to join our team on a contract basis in Seattle, Washington. In this role, you will oversee the reception area of a dynamic office, ensuring smooth daily operations and excellent client-facing experiences. This position requires you to be onsite in Seattle, WA, have a keen attention to detail, strong communication skills, and proficiency in administrative tasks.

Responsibilities:

• Welcome employees and visitors, issue badges, and ensure proper check-in procedures are followed.

• Maintain and audit badge access records using Excel to deactivate or create new building elevator badges as needed.

• Assist new employees with Oracle badge activation and access level adjustments.

• Handle incoming requests and escalate or distribute them to the appropriate team members.

• Submit work orders and tickets for building-related issues while coordinating with vendors or facilities teams.

• Receive and log packages and mail accurately into tracking systems.

• Provide support for administrative tasks such as printing, catering coordination, and transportation services.

• Monitor voicemail messages and ensure timely responses.

• Collaborate with the mailroom clerk and facilities team to ensure efficient operations.

• Troubleshoot badge and building access issues in coordination with the facilities team.

]]> • Strong customer service skills and the ability to communicate effectively with diverse groups.
• Proficiency in Microsoft Office Suite, including Excel, for tracking and auditing purposes.
• Familiarity with office functions such as printing, mailroom operations, and package handling.
• Ability to manage sedentary desk work while maintaining productivity.
• Basic troubleshooting skills for badge access systems and other administrative tools.
• Hospitality experience is preferred but not required.
• Comfortable handling light physical tasks, such as moving packages or using carts (nothing over 10 lbs).]]>

TalentMatch^®

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We are looking for a dedicated and detail-oriented Receptionist to join our team! This position offers an excellent opportunity to contribute to the smooth operation of our office environment. The ideal candidate will ensure a welcoming atmosphere for guests and provide essential administrative support to maintain efficiency.

Responsibilities:

• Welcome and assist visitors, ensuring they are directed to the appropriate personnel or location.

• Manage incoming and outgoing mail, including sorting and distribution.

• Prepare meeting rooms by arranging refreshments and ensuring cleanliness.

• Maintain the front desk and reception area to uphold a detail-oriented appearance.

]]> • At least 1 year of experience in a receptionist or administrative role.

• Strong interpersonal skills with the ability to communicate effectively.

• Proficiency in Microsoft Office applications, including Word and Excel.

• Organized and detail-oriented, with the ability to multitask in a fast-paced environment.

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TalentMatch^®

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Responsibilities:
• Provide advanced administrative support to ensure the efficient operation of the Public Works department.
• Coordinate and organize resources for special projects, ensuring timely implementation and completion.
• Prepare, develop, and maintain a variety of departmental documents, reports, records, and correspondence.
• Monitor department budgets and expenditures, ensuring accuracy and compliance with guidelines.
• Collect, analyze, and integrate data from multiple databases using various software programs.
• Assist in drafting correspondence, meeting agendas, and detailed minutes.
• Manage calendars and schedules, coordinating meetings and appointments effectively.
• Deliver high-quality customer service at public counters and address inquiries with professionalism.
• Support compliance with city policies and regulatory requirements.
• Perform related duties as required to support department goals.]]> • Proficient in receptionist duties, including handling inquiries and managing phone calls with attention to detail and proper etiquette.
• Strong skills in administrative assistance and office management.
• Demonstrated ability to manage records, data entry, and document preparation accurately.
• Excellent written and verbal communication skills.
• Proven ability to analyze and organize information using software tools.
• Familiarity with budgeting and purchasing processes is preferred.
• Ability to work independently and prioritize tasks effectively.]]>

TalentMatch^®

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We are looking for a detail-oriented Preventative Maintenance Coordinator to join our team in Charlotte, North Carolina. This Contract to permanent position focuses on ensuring exceptional customer coordination, precise data management, and proactive communication to support departmental operations. The ideal candidate will thrive in a structured environment where accuracy and collaboration are prioritized.

Responsibilities:

• Accurately input and update data across Microsoft Excel, Word, and internal web applications on a weekly basis.

• Transfer contract details across systems to ensure field teams receive complete and accurate information.

• Document contract turnover meetings by recording key details, identifying special conditions, and creating actionable follow-ups.

• Collaborate with the Sales team to update renewal information and maintain accurate records.

• Process contract details into company systems, ensuring all information is thorough and up to date.

• Manage and review contracts of varying sizes, maintaining consistency and precision in documentation.

• Update and organize planning and scheduling sheets in Excel to support departmental workflow.

• Attend weekly team meetings, taking detailed notes and sharing updates with relevant team members.

• Provide administrative support, including scheduling updates and clerical assistance, to enhance departmental efficiency.

• Handle incoming calls and adjust to evolving responsibilities as training and role development progress.

]]> • Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Strong organizational skills and ability to keep accurate records.
• Excellent communication skills, both written and verbal, to interact effectively with clients and team members.
• Attention to detail and commitment to ensuring data accuracy.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Familiarity with contract management and scheduling processes is a plus.
• Problem-solving skills and adaptability to take on new tasks as needed.]]>

TalentMatch^®

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We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis in Toms River, New Jersey.

Responsibilities:

• Process policies, certificates, endorsements, correspondence, and other administrative tasks efficiently and accurately.

• Prepare certificates and Auto ID cards in alignment with team requirements.

• Organize and maintain electronic files in compliance with company standards.

• Operate and manage office equipment, including fax machines, copiers, and other tools.

• Address routine issues independently and escalate complex matters to the Service Team when necessary.

• Create and manage account-specific workflows and service plans using Sagitta and WorkSmart.

• Sort, distribute, and manage incoming mail and other clerical duties.

• Collaborate with the team to address additional administrative support needs as required.

• Ensure adherence to company policies, procedures, and guidelines in all tasks.

]]> • Prior experience in an office or insurance environment is highly desirable.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills and exceptional customer service abilities.
• Excellent written and verbal communication skills.
• Ability to operate office equipment effectively and independently.
• Self-motivated, adaptable, and capable of managing multiple tasks with minimal supervision.
• Must be authorized to work in the United States on a permanent basis.]]>

TalentMatch^®

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Responsibilities:
• Extract and download data from specified software systems following provided instructions.
• Format data to ensure accuracy and compatibility with organizational requirements.
• Log into designated software platforms and select the appropriate settings for data management.
• Verify the accuracy of data before and after processing to maintain high-quality standards.
• Perform repetitive data entry tasks efficiently while maintaining attention to detail.
• Collaborate with team members to address any issues or discrepancies in data.
• Follow established processes and procedures for data handling and storage.
• Meet daily or weekly productivity targets while adhering to deadlines.
• Maintain confidentiality and security of sensitive information.]]> • Strong attention to detail and accuracy in handling data.
• Basic proficiency in Microsoft Office and general computer skills.
• Ability to work independently and complete repetitive tasks efficiently.
• Familiarity with navigating software systems and selecting appropriate settings.
• Excellent organizational and time management skills.
• Strong problem-solving abilities to address data discrepancies.
• Commitment to maintaining confidentiality and data security.]]>

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Are you ultra‑organized, detail‑driven, and love keeping things running smoothly behind the scenes? We’re looking for a proactive Administrative Assistant to join a fast‑paced, professional office in Harrisburg, PA! This is a great opportunity to support attorneys while playing a key role in daily office operations. If you enjoy juggling tasks, staying organized, and being the go‑to support person, this role is for you!

Responsibilities:

Provide daily administrative support to attorneys to keep schedules and workflows on track
Prepare outgoing mail, create shipping labels, and assemble documents
Handle general clerical tasks including scanning, copying, and filing
Maintain well‑organized physical and electronic filing systems
Assist with document preparation, formatting, and accuracy checks
Answer incoming calls professionally and route inquiries appropriately
Ensure confidentiality of sensitive documents and communications
Coordinate office tasks to improve efficiency and organization
Jump in on additional administrative duties as needed to support the team

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Previous experience in administrative or clerical roles is preferred.

Exceptional attention to detail and organizational skills.

Proficiency with office equipment, including scanners and copiers.

Ability to manage multiple tasks effectively and meet deadlines.

Strong communication skills, both verbal and written.

Dependable and detail-oriented work ethic.

Familiarity with basic data entry and receptionist duties.

Comfortable working in a fast-paced office environment.

Why You’ll Love This Role:

Collaborative, professional environment
Hands‑on administrative experience supporting legal professionals
Opportunity to make an impact by keeping the office running smoothly

Apply today if you’re organized, dependable, and ready to bring your administrative skills to a great team!

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TalentMatch^®

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Responsibilities:
• Manage the full employee lifecycle, including onboarding, offboarding, and adjustments to pay rates for part-time staff.
• Conduct compliance audits to ensure adherence to legal and organizational standards.
• Oversee and maintain compliance processes specifically for non-exempt employees.
• Follow up on and verify I-9 documentation to ensure accuracy and compliance.
• Administer HR functions through Rippling software and other relevant platforms.
• Coordinate daily HR operations using tools such as Asana, Slack, and internal systems.
• Identify and implement process improvements to enhance operational efficiency.
• Support special HR projects and potentially expand responsibilities to include recruitment and additional staff support.
• Ensure accurate management of data and reports using Excel and Google Sheets.]]> • Advanced proficiency in Rippling or similar HRIS platforms.
• Strong expertise in Asana for workflow and process improvements.
• Proficiency in Slack, G-Suite, and Microsoft Office tools.
• High-level skills in Excel and Google Sheets for data management.
• Demonstrated ability to work independently while maintaining exceptional attention to detail.
• Reliable time management and commitment to delivering high-quality, accurate work.
• Broad HR experience beyond operations is highly valued, especially in startup or dynamic environments.]]>

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We are looking for an experienced Project Management Consultant to join our team on a contract basis in Pensacola, FL. In this role, you will provide strategic consulting services to support a specific market or client account, ensuring business objectives are met effectively. This position requires onsite presence and offers an excellent opportunity to contribute to impactful projects while collaborating with a dynamic team.

Responsibilities:

• Lead and manage project activities to ensure timely completion and alignment with business goals.

• Facilitate the closing of assigned projects, ensuring all deliverables are met and processes are finalized.

• Provide expert consulting services to clients, helping them achieve strategic objectives.

• Collaborate with stakeholders to define project scope, timelines, and resource needs.

• Monitor project progress, identify risks, and implement solutions to overcome challenges.

• Ensure compliance with organizational policies and safety standards, including drug testing requirements.

• Communicate project updates and outcomes effectively to all relevant parties.

• Work onsite with teams to oversee project execution and ensure alignment with client expectations.

• Utilize project management tools to track progress and maintain documentation.

• Contribute to the development of strategies for future business initiatives.

]]> • Strong ability to manage multiple priorities and deliver results under tight deadlines.
• Excellent communication and interpersonal skills to collaborate with diverse teams.
• Proficiency in using project management tools and software.
• Demonstrated ability to provide consulting services and drive business objectives.
• Familiarity with safety standards and compliance requirements.
• Must be able to work onsite in Toms River, New Jersey.
• Ability to adapt to dynamic environments and provide effective solutions to challenges.]]>

TalentMatch^®

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We are looking for a detail-oriented Sales Operations Specialist to join our team on a contract basis in Chicago, Illinois. This role plays a vital part in supporting sales processes and ensuring seamless customer interactions. The ideal candidate will be adept at managing the order lifecycle while maintaining high standards of accuracy and communication. The position pays between $24-26/hr - with a permanent salary target of $55,00-65,000.

In-House Sales Operations & Customer Support

Provide frontline customer support via phone and email for customers, distributors, and internal sales teams.
Support lead handling and progression, connecting customers with the appropriate internal teams when needed.
Support the full order lifecycle, including order receipt, review, entry, acknowledgement, changes, and follow-up.
Enter, validate, and maintain customer orders in SAP or similar ERP systems, ensuring accuracy in pricing, quantities, delivery dates, and customer master data.
Communicate order confirmations, backorder notifications, and delivery updates to customers and internal stakeholders.
Escalate urgent or sensitive issues appropriately, recognizing the critical nature of medical device supply.
Monitor order status, backorders, and partial shipments and proactively communicate delays.

Operational & Financial Support

Develop a working understanding of customer fulfillment rate, on-time delivery, and service-level performance.
Build knowledge of inventory concepts such as stock availability, allocation, and backorder management.
Support invoicing and billing processes, ensuring alignment between orders, shipments, and invoices.
Assist with pricing discrepancies, credits, returns, and related corrections.
Understand how invoicing accuracy supports revenue recognition and aging reports.

Quality & Compliance Support

Collaborate with Quality and Regulatory teams to support complaint handling, documentation, and corrective actions.
Follow quality procedures and SOPs aligned with medical device and regulated industry requirements.
Support initiatives related to traceability, documentation accuracy, and customer feedback.

]]> Required

Bachelor’s degree in Business Administration, Marketing, or a related field.
2+ years of experience in customer service, internal sales, sales operations, supply chain, or operations.
Experience supporting B2B customers in distribution, manufacturing, or similar environments.
Experience with order processing and invoicing systems.
Strong attention to detail and organizational skills.
Comfortable communicating with customers and internal stakeholders via phone and email.
Proficiency in Microsoft Office, especially Excel.

Willingness and ability to learn ERP, CRM, and sales operations systems.

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TalentMatch^®

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

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Responsibilities:
• Manage and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved efficiently.
• Coordinate and arrange complex domestic and international travel plans, including flights, accommodations, and ground transportation.
• Prepare and process expense reports using Concur, ensuring accuracy and compliance with organizational policies.
• Organize and oversee executive meetings, including scheduling, agenda preparation, and follow-ups.
• Act as a liaison between executives and internal teams, facilitating clear communication and efficient workflows.
• Handle sensitive and confidential information with discretion and a high standard of conduct.
• Assist in managing special projects and initiatives as directed by leadership.
• Anticipate executive needs and proactively address administrative challenges.
• Ensure all travel arrangements align with company guidelines and budgets.]]> • Proven expertise in calendar management, including scheduling across multiple time zones.
• Strong experience in arranging and coordinating travel plans, including familiarity with travel logistics.
• Proficiency in preparing expense reports using Concur or similar systems.
• Exceptional organizational and multitasking skills, with keen attention to detail.
• Excellent verbal and written communication abilities.
• Ability to handle confidential information with discretion and professionalism.
• Familiarity with the fast-paced demands of the entertainment and production industry.]]>

TalentMatch^®

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Responsibilities:
• Manage and resolve employee relations issues by providing guidance and support to both staff and management.
• Oversee the onboarding process, ensuring a smooth transition for new hires and maintaining compliance with organizational policies.
• Administer employee benefits programs, providing accurate information and addressing inquiries.
• Maintain and update HR records and data within HRIS systems to ensure accuracy and efficiency.
• Collaborate with leadership to develop HR policies that align with organizational objectives.
• Conduct training sessions on HR-related topics to enhance employee knowledge and engagement.
• Support performance management processes, including evaluations and feedback mechanisms.
• Ensure compliance with legal and regulatory requirements in all HR practices.
• Assist with workforce planning and recruitment strategies to meet organizational needs.
• Evaluate and improve HR processes to enhance operational effectiveness.]]> • Strong knowledge of HR administration, including onboarding and benefits management.
• Proficiency in using HRIS systems for data management and reporting.
• Familiarity with employment laws and regulations.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong analytical skills to support HR decision-making.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.]]>

TalentMatch^®

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Responsibilities:
• Handle inbound and outbound calls with professionalism and empathy, addressing customer inquiries and concerns.
• Process orders accurately and efficiently, ensuring all details are captured correctly.
• Maintain detailed records of customer interactions and transactions in the system.
• Resolve customer issues promptly, coordinating with internal teams when necessary.
• Provide clear and accurate information about products, services, and company policies.
• Strive to exceed customer satisfaction standards by offering exceptional service.
• Follow established procedures and guidelines for call center operations.
• Monitor and manage multiple customer accounts simultaneously.
• Identify opportunities to improve service processes and share feedback with management.]]> • Strong communication skills, both verbal and written.
• Ability to handle high call volumes while maintaining quality service.
• Proficiency in order entry and data management systems.
• Skilled at managing inbound and outbound calls effectively.
• Familiarity with resolving customer issues and providing solutions.
• Detail-oriented with excellent organizational skills.
• Ability to work collaboratively in a fast-paced team environment.]]>

TalentMatch^®

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Responsibilities:
• Perform administrative tasks such as scheduling, calendar management, and document organization.
• Handle inbound calls professionally and ensure inquiries are directed to the appropriate channels.
• Follow established processes and workflows to complete daily tasks efficiently.
• Maintain accurate records and ensure timely updates to systems and databases.
• Collaborate with team members to ensure smooth coordination of schedules and deliveries.
• Monitor and manage communication channels, including emails and phone lines.
• Provide consistent support for operational tasks and assist in maintaining a structured work environment.
• Adapt to flexible scheduling needs while ensuring all responsibilities are met.
• Uphold a high level of organization and attention to detail in all assigned duties.
• Support the team in streamlining administrative processes where possible.]]> • Strong organizational skills with a process-oriented mindset.
• Excellent verbal and written communication abilities.
• Ability to manage a consistent workload and adhere to structured procedures.
• Previous experience in administrative assistance or coordination roles.
• Comfortable handling inbound calls and delivering attentive customer service.
• Capable of working both independently and collaboratively within a team.
• Flexibility to adapt to varying schedules and operational needs.]]>

TalentMatch^®

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We are looking for a Service Coordinator to join our team in Charlotte, North Carolina. This contract-to-permanent position offers an exciting opportunity to support our service department by managing customer interactions, ensuring accurate data processing, and contributing to the overall efficiency of our operations. The ideal candidate will excel in communication, organization, and problem-solving, while maintaining a high level of attention to detail.

Responsibilities:

• Accurately input and update customer and contract data using Excel, Word, and internal web applications.

• Transfer information between systems, ensuring all details are complete and ready for field teams.

• Document contract turnover meetings by recording key details, special conditions, and actionable items.

• Collaborate with the sales team to maintain and update contract renewal records.

• Process contract details in the company database, ensuring all entries are accurate and comprehensive.

• Review contracts of varying sizes for accuracy and consistency, ensuring adherence to company standards.

• Manage departmental planning and scheduling sheets in Excel to optimize workflow.

• Participate in weekly team meetings, taking detailed notes and distributing updates to relevant team members.

• Provide administrative and clerical support to the service department, including document preparation and editing.

• Assist with scheduling tasks and other administrative duties to support departmental goals.

]]> • Proficiency in Microsoft Excel, Word, and other Office programs.
• Strong communication skills, both written and verbal, with the ability to convey information clearly.
• Experience with data entry and maintaining accurate records.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Detail-oriented with excellent problem-solving skills.
• Familiarity with contract management or scheduling processes is a plus.
• Willingness to adapt and take on additional responsibilities as needed.]]>

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About the Role

We are seeking a highly organized, proactive Executive Assistant to support the Executive Director and help manage day-to-day operations. This is a part-time, remote position ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is comfortable handling a mix of administrative, communications, and project-based tasks. Flexibility and responsiveness are key, as some needs may arise on short notice.

Key Responsibilities

Calendar & Scheduling SupportCoordinate meetings, appointments, and event logistics
Assist with large-scale scheduling (e.g., coordinating attendance and preferences for annual events and conferences)
Inbox & Communication ManagementHelp organize, prioritize, and manage the Executive Director’s inbox
Monitor and respond to inquiries from shared inboxes (e.g., general info email)
Ensure timely follow-up and clear communication
Event & Administrative SupportAssist with planning and coordination for organizational events
Track RSVPs, collect attendee information, and support logistics
Data & CRM ManagementInput and maintain data in spreadsheets and CRM systems (EveryAction)
Ensure data accuracy and organization across platforms
Content & CommunicationsSupport social media posting, often on short notice
Update website content, including posting news, updates, and announcements
Media & Research TrackingMonitor and track media mentions of the organization and Executive Director
Maintain organized records of news clippings and relevant coverage
File & Document ManagementOrganize and maintain shared folders and internal documentation systems
General Administrative & Project SupportAssist with ad hoc projects and tasks as they arise
Provide flexible support across various operational needs

]]>

3+ years of administrative or executive support experience

Strong organizational and time management skills

Excellent written and verbal communication skills

Comfortable managing multiple priorities and shifting tasks

Detail-oriented with strong follow-through

Experience with CRM systems (EveryAction preferred), Google Workspace, Microsoft Office and Asana

Ability to handle sensitive information with discretion

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TalentMatch^®

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Day-to-Day Responsibilities:

Scan, fax, and handle email communications efficiently
Perform office duties such as document management and organization
Facilitate internal communications between departments and team members
Answer and route phone calls professionally; provide excellent customer service

Proven administrative experience in an office setting
Technically savvy – familiarity with Microsoft Office, EHR systems, or similar applications
Department of Education or government experience is a significant plus

Preferred Software Experience:

EHR Systems (Electronic Health Records)
Microsoft Office Suite
Internal communication tools

Required Traits:

Strong customer service orientation
Friendly interpersonal style
Ability to work in a fast-paced environment and adapt quickly

]]> • Proficiency in handling inbound calls and operating phone systems with multiple lines.
• Strong data entry skills with attention to detail and accuracy.
• Familiarity with basic office equipment and software applications.
• Excellent organizational and multitasking abilities.
• Clear and detail-oriented communication skills, both verbal and written.
• Customer service experience with a focus on problem-solving.
• Ability to work independently and as part of a team.]]>

TalentMatch^®

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Responsibilities:
• Manage the booking and coordination of on-demand air charter services, ensuring timely and accurate execution.
• Provide white-glove service by addressing client needs with meticulous attention to detail.
• Prepare and deliver detailed quotes for air charter services, often within tight deadlines.
• Evaluate aircraft options to recommend the most suitable solutions for specific client requirements.
• Negotiate rates and terms with vendors to ensure cost-effective solutions.
• Utilize specialized software, Microsoft Outlook, and Excel to streamline logistics operations.
• Ensure seamless communication with clients and vendors to guarantee smooth operations.
• Adapt quickly to changing priorities and time-sensitive demands in a fast-paced work environment.
• Maintain accurate records and documentation for all air charter transactions.
• Collaborate with team members to optimize logistics processes and enhance client satisfaction.]]> • Strong decision-making skills with the ability to negotiate effectively.
• Proficiency in using logistics software, Microsoft Outlook, and Excel.
• Solid understanding of aviation and aircraft types.
• Exceptional attention to detail and ability to multi-task efficiently.
• Excellent written and verbal communication skills with proper grammar.
• Ability to work under pressure and manage competing priorities.
• Educational background or relevant experience in logistics or related fields is preferred.]]>

TalentMatch^®

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Responsibilities:
• Respond promptly to customer inquiries, including requests for certificates of insurance, endorsements, billing issues, renewals, and claims.
• Manage end-to-end resolution of customer concerns, ensuring follow-ups with carriers and closing the loop with clients.
• Develop a thorough understanding of policy types, coverage details, and carrier procedures to confidently address customer questions.
• Document interactions and patterns to train AI systems and enhance product functionality.
• Identify recurring issues and escalate them to product and engineering teams for resolution.
• Build strong relationships with customers by delivering attentive, efficient, and helpful service.
• Navigate multiple systems simultaneously during customer interactions to provide accurate and timely solutions.
• Collaborate with sales and customer experience teams to improve service quality and ensure customer satisfaction.]]> • Strong verbal and written communication skills, with a detail-oriented and patient demeanor.
• Ability to multitask effectively, including managing calls, typing notes, and navigating systems.
• Familiarity with technology and a willingness to learn new tools and processes.
• Detail-oriented approach with a focus on accuracy and efficiency.
• Comfort explaining complex insurance concepts in a clear and engaging manner.
• Interest in leveraging AI tools and contributing to the development of innovative solutions.
• Commitment to delivering exceptional customer experiences and fostering client loyalty.]]>

TalentMatch^®

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We are looking for a detail-oriented Data Entry / Sales Support specialist to join our team in Redondo Beach, California. In this role, you will contribute to the efficient handling of sales-related processes while ensuring accurate and timely communication with customers and internal teams. This is a Contract to permanent position, offering the opportunity to grow within a dynamic wholesale distribution company. Must have strong excel skills.

Responsibilities:

• Process and review purchase orders and sales orders to ensure accuracy and compliance.

• Submit item setup information to customers in an organized and timely manner.

• Evaluate and manage images and website copy sheets for quality and consistency.

• Collaborate with internal teams to maintain seamless communication and workflow.

• Support the sales team by addressing inquiries and providing necessary documentation.

• Utilize ERP and CRM systems to streamline operations and manage customer data.

• Assist in auditing sales data to ensure alignment with company standards.

• Handle inbound customer calls and provide prompt resolutions to issues.

• Create and update billing and financial records as needed.

• Maintain a proactive approach to identifying and solving potential process inefficiencies.

]]> • Strong written communication skills with excellent grammar.
• Highly organized and capable of managing multiple tasks simultaneously.
• Attention to detail and ability to maintain accuracy in all assignments.
• Dependable and proactive in completing responsibilities.
• Comfortable with taking direction and implementing feedback effectively.
• Experience with ERP and CRM systems is preferred.
• Familiarity with sales support tools such as Configure Price Quote (CPQ) and financial services software is a plus.]]>

TalentMatch^®

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Responsibilities:
• Process Verification of Employment requests efficiently and accurately for truck drivers.
• Maintain and update HR records and systems to ensure data consistency.
• Communicate professionally with employees and external stakeholders to gather and validate required information.
• Provide administrative support within the HR department, including documentation and record-keeping.
• Deliver outstanding customer service by addressing inquiries related to employment verification promptly.
• Collaborate with team members to streamline HR processes and enhance operational efficiency.
• Ensure compliance with all policies and regulations related to employment verification.
• Utilize HRIS systems to manage employment records and track updates.
• Assist with onboarding activities and background checks as needed.
• Contribute to employee relations initiatives by providing support and resources.]]> • At least one year of experience in customer service roles.
• Strong administrative skills, including attention to detail and organizational abilities.
• Familiarity with HRIS and other human resources systems.
• Ability to work independently in a remote environment.
• Excellent communication skills, both written and verbal.
• Knowledge of onboarding processes and background checks.
• Commitment to maintaining confidentiality and professionalism in all HR activities.]]>

TalentMatch^®

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Responsibilities:
• Respond to employee inquiries and provide timely support on HR-related topics.
• Track and maintain records of training, testing, and licensure requirements to meet agency and grant compliance.
• Manage the learning management system, including distributing required training and troubleshooting system issues.
• Coordinate the worker’s compensation program, including filing claims, tracking cases, and guiding managers on safety protocols.
• Organize agency-wide safety initiatives, including committee meetings and communication of safety policies.
• Maintain and update the Workplace Violence Prevention Plan and ensure staff training on related procedures.
• Process change of status forms accurately and ensure updates to pay and benefits are reflected promptly.
• Administer employee leave programs, including processing requests and tracking leave periods.
• Maintain confidential files, employee records, and HR department documentation in both physical and electronic formats.
• Provide guidance to managers and senior HR leadership on trends related to safety, worker’s compensation, and employee leave programs.]]> • Proven experience in HR administration, including employee relations and onboarding.

• Familiarity with managing benefits and leave programs.

• Proficiency in HRIS systems for maintaining and retrieving employee records.

• Strong organizational skills and attention to detail for managing compliance and documentation.

• Effective communication skills to liaise with employees, managers, and external stakeholders.

• Ability to handle confidential information with professionalism and discretion.

• Knowledge of workplace safety protocols and worker’s compensation procedures.

• Bachelors Degree required.

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TalentMatch^®

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We are looking for a skilled Part time Administrative Assistant to join our team on a contract basis in Cincinnati, Ohio. This position requires a proactive individual who can support day-to-day office operations and assist with a variety of administrative tasks. If you enjoy working in a dynamic environment and have strong organizational skills, we encourage you to apply.

Responsibilities:

• Manage incoming and outgoing mail, including processing payments, checks, and correspondence.

• Maintain and oversee office inventory, including computers and supplies.

• Ensure regular office presence to receive deliveries and address onsite responsibilities.

• Follow up with team members to confirm task completion and resolve outstanding issues.

• Assist in preparing welcome gifts for new employees and help coordinate semi-annual face-to-face meetings.

• Organize travel arrangements, including booking accommodations and transportation for staff.

• Support marketing efforts by sending client gifts and coordinating administrative activities.

• Answer inbound calls and ensure effective communication with clients and team members.

• Schedule appointments and manage calendars to streamline workflow.

• Contribute to the planning and execution of special events as needed.

]]> • Proficiency in Microsoft Word and other standard office software.
• Strong data entry skills with attention to detail.
• Ability to manage schedules and coordinate appointments effectively.
• Experience in handling mail and deliveries.
• Excellent communication skills, both written and verbal.
• Organizational skills to manage inventory and multiple tasks.
• Flexibility to assist with event planning and travel coordination.]]>

TalentMatch^®

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Responsibilities:
• Perform high-volume data entry tasks, including processing invoices and receipts with accuracy.
• Provide comprehensive administrative support to project managers and on-site employees.
• Act as a primary point of contact between vendors and project managers to facilitate smooth communication.
• Prepare and manage detailed reports using Microsoft Excel, including working with pivot tables, for submission to the corporate office.
• Utilize cloud-based software and internet tools to streamline administrative processes.
• Maintain organized records and ensure timely updates to project documentation.
• Assist in coordinating office operations within a construction site environment.
• Uphold effective communication channels across teams to ensure project success.]]> • Intermediate to advanced skills in Microsoft Excel, including experience with pivot tables.
• Strong verbal and written communication abilities to interact with diverse stakeholders.
• Comfort working in a construction site environment, including job trailers.
• Availability to work fixed hours daily with a half-hour lunch, and flexibility for weekly overtime.
• Typing speed of 45-60 words per minute for efficient data entry.
• Familiarity with Microsoft Word, Excel, Outlook, and multi-line phone systems.
• Experience in creating expense reports and generating detailed documentation.]]>

TalentMatch^®

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Position: Customer Service Representative (3 month CONTRACT role)

Location: Columbus, OH 43231

Type: 100% Onsite

Pay: $21/hour

Schedule Details

Operating Hours:

• 7:00 AM – 8:00 PM

• 7 days per week

Please note this is a 365‑day call center environment. We cannot guarantee Monday–Friday shifts once training is complete. If you have any scheduling restrictions, including weekends, please inform us immediately.

Training Schedule:

• Monday–Friday | 8:00 AM – 5:00 PM

Post‑Training Schedule:

• Shift will vary (8‑hour shifts assigned within operating hours)

Anticipated Length of Assignment

• 3‑month contract

• Start Date: 4/17

• End Date: 7/10

Position Overview

This Customer Service Representative role supports Retail Banking colleagues by providing high‑quality inbound phone support, coaching, and issue resolution in a fast‑paced call center environment.

Key Responsibilities

• Provide inbound phone support to Retail Banking colleagues regarding policies, procedures, systems, and customer service scenarios.

• Deliver coaching and guidance to promote best practices and elevate the customer experience.

• Resolve complex customer issues end‑to‑end while meeting service level agreements.

• Support overflow calls from other Lines of Business (Business Banking, Wealth Management, Lending).

• Identify and recommend process improvements to enhance workflows and service quality.

• Maintain accurate documentation in CSC systems.

• Participate in team huddles, calibrations, and ongoing training.

• Perform additional duties as assigned.

]]> Candidate Requirements

Ability to work 100% onsite and commit to the full 3‑month contract assignment
Availability to work variable 8‑hour shifts within operating hours (7:00 AM – 8:00 PM, 7 days/week) after training
Previous experience in customer service or call center support, handling inbound phone calls
Strong verbal communication, problem‑solving, and customer service skills
Ability to navigate multiple systems, follow procedures, and document interactions accurately
Comfortable working in a fast‑paced, performance‑driven call center environment
Willingness to support overflow calls and participate in ongoing training and team collaboration

Please note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent status.

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Job Title: Office Assistant

Location: Tulsa, OK 74133

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Pay: $20–$24/hour

Job Type: Temporary (through early May) with potential for temp-to-hire

Position Overview:

We are seeking a dependable and detail-oriented Office Assistant to support a busy tax and accounting practice in Tulsa. This role is ideal for someone who enjoys a mix of front desk responsibilities, office coordination, and light accounting support. The right candidate will be organized, professional, and comfortable working in a fast-paced environment during peak season.

Key Responsibilities:

Serve as the front desk point of contact, greeting clients and answering incoming calls
Provide general office management support, including scheduling and administrative tasks
Assist with bookkeeping functions such as data entry and basic reconciliations
Support billing and invoicing processes
Maintain accurate records and ensure organized filing systems
Utilize Microsoft Office (Word, Excel, Outlook) for daily tasks and reporting
Assist the team with additional administrative duties as needed

]]> Qualifications:

Previous experience in an administrative, office assistant, or similar role
Experience in a tax, accounting, or professional services environment preferred
Basic knowledge of bookkeeping and billing processes
Strong proficiency in Microsoft Office Suite
Excellent communication and customer service skills
Highly organized with strong attention to detail
Ability to manage multiple tasks and meet deadlines

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TalentMatch^®

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________________________________________
Key Responsibilities
• Handle export ocean freight shipments from booking to final documentation release
• Coordinate vessel bookings with steamship lines and NVOCCs
• Prepare and verify export documentation, including:
o Bill of Lading (HBL/MBL)
o Commercial Invoice
o Packing List
o Shipper’s Letter of Instruction (SLI)
o Export declarations and related documents
• Ensure compliance with export regulations, company SOPs, and customer requirements
• Coordinate with customs brokerage team for export clearance when required
• Communicate shipment status and updates to customers and overseas agents
• Monitor cargo cut-offs, vessel schedules, and documentation deadlines
• Resolve shipment issues such as rollovers, delays, or documentation discrepancies
• Maintain accurate records in the freight management system
• Coordinate with trucking, warehouse, and terminal operators as needed
• Support billing by reviewing costs, charges, and invoices for accuracy
________________________________________
Qualifications & Skills
• 1–3+ years of experience in export ocean freight operations (freight forwarding experience preferred)
• Knowledge of ocean export procedures, Incoterms, and shipping documentation
• Familiarity with customs brokerage processes is an advantage
• Strong attention to detail and organizational skills
• Ability to manage multiple shipments and deadlines simultaneously
• Excellent communication skills (written and verbal)
• Proficient in MS Office; experience with freight forwarding systems preferred
• Ability to work independently and as part of a team]]>

TalentMatch^®

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About the Role:

We are seeking an enthusiastic and detail-oriented Customer Relations Specialist to support our enrichment camp programs. This is a seasonal, on-site position through August 2026.

Key Responsibilities:

Develop comprehensive knowledge of our enrichment programs to effectively share information and assist participants.
Register participants via online platforms and phone.
Respond to inquiries by phone, web, and email, providing clear and accurate program information, including locations and pricing.
Guide customers through the camp website and assist with registrations.
Perform accurate and timely data entry for events and registrations.
Analyze concerns, resolve issues, and follow up with customers to ensure superior support.
Research and resolve participant-related problems with professionalism and urgency.
Represent and express excitement for our mission during customer interactions.
Deliver prepared sales scripts with soft sales techniques to increase program registrations and donations, emphasizing urgency when appropriate.
Record all details of inquiries and resolutions; process transfers, cancellations, refunds, and receipts as requested.
Prioritize, escalate, and communicate urgent issues as needed.
Perform periodic filing and administrative tasks as needed.
Liaise with internal departments, including direct partnership with the sales team for support.
Execute other related duties or assist additional departments as business needs roll over.

Why Join Us?

This position offers an exciting opportunity to make a direct impact supporting enrichment for young minds in a collaborative, mission-driven setting. If you are passionate about providing exceptional customer service and thrive in a dynamic team environment, we invite you to apply!

]]> Knowledge, Skills, & Abilities:

Knowledge of customer service and call center principles and practices.
Proficient computer skills, including high-speed and accurate data entry.
Outstanding written and verbal communication abilities.
Strong interpersonal and customer service skills.
Ability to handle customer interactions across email, chat, phone, and in person.
Confident objection-handling and negotiation techniques.
Attention to detail and commitment to high-quality, accurate work.
Capable of multi-tasking and adapting to workload fluctuations, especially during seasonal surges.
Effective team player and focused contributor in an open, collaborative environment.
Self-motivated and able to work independently.
Interest in non-profit, B2B, and B2C communications.
Skilled at creating and supporting a positive work environment in alignment with our mission.
Reliable, on-time attendance at the office is required.
Availability to work evening and Saturday shifts during the busy May–June season.
Must be able to work on-site and attend in-person meetings regularly.

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TalentMatch^®

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Recruiter

We are looking for an experienced HR Recruiter to join our team on a contract-to-hire basis in Greenwood Village, Colorado. In this role, you will oversee the full-cycle recruitment process, focusing on sourcing and hiring top-tier talent for corporate and mining industry roles. This position requires strategic thinking, strong stakeholder collaboration, and the ability to act as a trusted advisor to hiring managers.

Responsibilities:

• Manage the entire recruitment process, from initial intake meetings with hiring managers to candidate onboarding, ensuring a seamless experience.

• Develop and implement innovative sourcing strategies to attract candidates for hard-to-fill and niche positions.

• Provide expert guidance on market trends, talent availability, and compensation strategies to support hiring decisions.

• Build and maintain talent pipelines by leveraging direct sourcing methods, networking, and relationship-based recruiting.

• Represent the company at career fairs, industry associations, and community hiring events to strengthen employer branding and expand talent pools.

• Act as a brand ambassador by effectively communicating the company's culture, values, and career opportunities to potential candidates.

• Ensure all recruitment activities comply with employment laws, company policies, and diversity and inclusion initiatives.

• Maintain accurate records in the applicant tracking system and provide regular updates to stakeholders on recruitment progress.

• Contribute to the continuous improvement of recruitment processes and share best practices across the team.

• Partner with internal teams to support employer branding and community engagement efforts.

]]> • Bachelor’s degree in Human Resources, Business, or a related field, or equivalent experience.

• At least 7 years of progressive experience in full-cycle recruiting, with a focus on corporate roles.

• Prior experience recruiting in the mining industry or similar project-based environments is highly preferred.

• Strong ability to work independently and manage multiple requisitions simultaneously.

• Proven expertise in utilizing applicant tracking systems to manage recruitment workflows.

• Demonstrated success in sourcing and attracting candidates through direct outreach and networking.

• Familiarity with global recruiting practices and compliance standards is a plus.

• Excellent communication and interpersonal skills, with the ability to build trusted relationships with stakeholders.

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Responsibilities:
• Greet patients and visitors with a welcoming attitude while managing check-ins and scheduling appointments.
• Maintain and organize medical records with precision and confidentiality.
• Coordinate communications between departments, including the business office and medical team.
• Handle incoming calls, emails, and inquiries with care, providing accurate information.
• Utilize software tools such as Office, Outlook, Excel, Adobe, and Word to complete administrative tasks.
• Monitor and manage supplies for the front desk and break room areas.
• Ensure the reception area is clean, organized, and functioning efficiently.
• Assist with coverage needs based on case volume and departmental requirements.
• Support the team during high-demand periods by prioritizing and executing tasks effectively.]]> • High level of organization and attention to detail is essential.
• Proven ability to multitask in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Adobe, and Word.
• Minimum of 1-2 years of relevant experience, preferably in healthcare, retail, or hospitality.
• High school diploma or equivalent is required.
• Neat and detail-oriented appearance with a business casual or scrubs dress code.
• Strong interpersonal and communication skills to enhance patient and team interactions.]]>

TalentMatch^®

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We are looking for a detail-oriented Administrative Assistant to join our team in Pacific, Washington. This is a long-term Contract position offering an excellent opportunity for a motivated individual to provide critical support in administrative and billing functions. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational skills, adaptability, and a commitment to excellence.

Responsibilities:

• Administer contracts and oversee monthly billing processes, including subcontractor billing and job cost calculations for materials, labor, and prevailing wage compliance.

• Ensure certified payroll documentation and prevailing wage requirements are accurately processed and maintained.

• Enter and code work hours for jobs by state, tracking labor, materials, purchases, and subcontractor costs for precise billing and reporting.

• Reconcile purchase orders and vendor invoices, ensuring all records are accurate and up-to-date.

• Maintain and organize records related to work orders, job costing, inspections, and billing schedules.

• Utilize Timberline (Sage 300) software to manage job costing, reporting, and billing tasks.

• Provide administrative support across departments and serve as a liaison between field and office teams.

• Prepare monthly job costing reports and generate regular updates for management and the accounting team.

• Handle commercial collections, including customer service calls related to invoices, payment inquiries, and report requests.

• Monitor project workflows, ensuring tasks are completed on schedule and deadlines are consistently met.

]]> • Proficiency in Microsoft Office Suite, particularly Excel.
• Familiarity with Sage 300 (Timberline) software is highly desirable.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Ability to manage certified payroll and prevailing wage documentation.
• Excellent organizational and time-management skills to prioritize multiple tasks effectively.
• Strong communication skills to liaise with various teams and handle customer inquiries.
• Willingness to learn, adapt, and take on new challenges with a positive attitude.]]>

TalentMatch^®

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Responsibilities:
• Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed.
• Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives.
• Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up.
• Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met.
• Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives.
• Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency.
• Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity.
• Assist executives in maintaining a high level of organization and time management to optimize productivity.
• Provide support for office management tasks, ensuring smooth day-to-day operations.
• Handle sensitive information with discretion and confidentiality.]]> • Bachelor’s degree or equivalent education, along with proficiency in relevant technologies.
• Strong familiarity with systems such as Oracle or SAP, and bilingual fluency in Mandarin is preferred.
• Exceptional communication skills, both written and verbal, with the ability to interact effectively at all levels.
• Proven ability to manage complex schedules and prioritize competing demands.
• Adept at handling confidential information with the utmost discretion and professionalism.
• Experience in financial, technology, or international business environments is a plus.
• Highly organized and proactive, with excellent problem-solving and interpersonal skills.]]>

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We are looking for a part-time Front Desk Coordinator to join our team in Las Vegas, Nevada. In this role, you will create a welcoming experience for visitors while ensuring the smooth operation of various administrative tasks. This is a long-term contract position within the insurance industry, offering a dynamic and supportive work environment. The hours are Monday - Friday 8:00am-12:00pm.

Responsibilities:

• Welcome union members, guests, and visitors with professionalism and provide assistance at the front desk.

• Maintain and update vaccination records in the office database with accuracy.

• Monitor and replenish office supplies to support daily operations.

• Set up, organize, and reset the conference room before and after scheduled meetings.

• Perform general clerical duties such as filing, scanning documents, and data entry.

• Collaborate with team members to ensure adherence to organizational policies and procedures.

• Handle assigned administrative tasks and assist office management as needed.

]]> • Proficiency in verbal and written communication.
• Strong organizational skills with attention to detail and the ability to multitask effectively.
• A detail-oriented and positive attitude when interacting with visitors and team members.
• Capability to manage confidential information with discretion.
• Customer service skills to address inquiries and provide support.
• Spanish language proficiency for conducting business is highly desirable.]]>

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We are looking for a detail-oriented Administrative Coordinator to join our team in Benton Harbor, Michigan. This Contract to permanent position requires an organized individual who excels in managing administrative tasks, streamlining office operations, and supporting various departments. The ideal candidate is bilingual in Spanish/English and will contribute to a smooth workflow by handling customer orders, maintaining records, and assisting with HR-related tasks. 100% onsite, M-F, 8am-5pm.

Responsibilities:

• Manage customer purchase orders, ensuring accurate entry and processing within company systems.

• Coordinate shipping logistics, including preparing bills of lading, scheduling transportation, and handling ship tickets.

• Set up accounts for new customers and maintain updated records.

• Oversee office supply procurement to ensure resources are readily available.

• Handle customer invoicing, check receipt, and payment processing.

• Open, sort, and distribute incoming mail to appropriate recipients.

• Assist with payroll administration and manage 401k contributions.

• Support workers' compensation claims and health insurance processes.

• File and organize documents to maintain a well-structured record system.

• Greet visitors and provide assistance in a courteous and welcoming manner.

]]> • Bilingual Spanish/English

• Proven experience in administrative support or office coordination.

• Proficiency in QuickBooks and other relevant software tools.

• Strong organizational skills with the ability to multitask effectively.

• Excellent communication skills for answering inbound calls and interacting with clients.

• Familiarity with HR administration, including payroll and benefits management.

• Ability to manage receptionist duties and provide front desk support.

• Knowledge of office administration procedures and best practices.

• Attention to detail and accuracy in recordkeeping and data entry.

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TalentMatch^®

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Key Responsibilities: Manage and prioritize complex calendars for the CEO and CFO, ensuring efficient scheduling of meetings and appointments. Arrange and coordinate domestic and international travel, including flights, accommodations, and ground transportation. Prepare travel itineraries and handle last-minute changes or emergencies related to travel plans. Support both detail oriented and personal needs for the CEO, from meeting logistics to occasional personal errands. Communicate effectively with internal and external stakeholders on behalf of the executive team. Maintain discretion and confidentiality in all matters. Utilize QuickBooks for basic financial processes; no prior accounting experience required. (Company will provide QuickBooks Certification.) Complete Notary license (company-paid). Demonstrate high aptitude and willingness to use artificial intelligence tools and adapt to new technologies. Flexibility to work some non-traditional hours (early mornings, evenings, or occasional weekends) to support executive schedules and urgent needs. Perform other administrative duties as assigned.
Preferred Qualifications: Experience as an Executive Assistant or in a similar administrative support role. QuickBooks experience is preferred, but not required; willingness to complete company-paid QuickBooks Certification. Eagerness to obtain a Notary license (company-paid). Strong aptitude for AI tools, with an interest in automation and continuous process improvement. Excellent organizational, communication, and multitasking abilities. Eagerness to navigate varying tasks, including in-office, off-site, and ad hoc assignments. Reliable transportation.
Why Join Us? Dynamic, hands-on environment supporting executive leadership. detail oriented growth through company-paid certifications and licensing (QuickBooks, Notary). Opportunity to become a pivotal member of a fast-paced executive team. Flexible work arrangements. If you are detail-oriented, tech-savvy, and ready to go above and beyond traditional executive assistant duties, we encourage you to apply.]]> • Strong proficiency in calendar management and scheduling tools.
• Demonstrated expertise in coordinating and booking travel arrangements.
• Excellent organizational and multitasking skills with attention to detail.
• Ability to handle sensitive information with confidentiality and professionalism.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Flexibility to adapt to changing priorities and deadlines.]]>

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We are looking for a dedicated Operations Specialist to join our team on a contract basis in Charleston, South Carolina. In this role, you will play an integral part in ensuring the smooth daily operations of our organization. This position is ideal for someone who is organized and eager to support multiple departments.

Responsibilities:

• Monitor and maintain fully stocked and operational staff workrooms, break rooms, and printers on a daily basis.

• Manage inventory levels and order supplies as needed.

• Sort and distribute incoming mail and packages to staff promptly and accurately.

• Assist in the setup, takedown, and execution events.

• Ensure compliance with safety and cleanliness standards throughout the facility.

]]>

• Exceptional attention to detail with the ability to identify and address operational inefficiencies.

• Strong organizational skills and the ability to effectively document and resolve issues.

• Excellent communication and interpersonal skills for collaboration with diverse teams.

• Proven ability to work independently, take initiative, and meet deadlines.

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Responsibilities:
• Create, edit, and maintain various documents, spreadsheets, files, and presentations to support business needs.
• Manage calendars and coordinate meetings, including organizing logistics and ensuring timely communication.
• Oversee database management, ensuring data accuracy and accessibility for team members.
• Facilitate client interactions and provide exceptional service to maintain strong relationships.
• Handle email correspondence and respond to inquiries in a timely and thorough manner.
• Perform special projects as assigned, ensuring deadlines and quality standards are met.
• Schedule appointments and manage time-sensitive tasks efficiently.
• Answer inbound and outbound calls, providing accurate information and support.
• Utilize Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint to complete tasks effectively.]]> • 1-2 years of experience in financial services or fixed income is highly preferred.
• Strong proficiency in Microsoft Office products, including Word, Excel, Outlook, and PowerPoint.
• Excellent communication skills, with the ability to interact professionally with employees and clients.
• Series 7 and Series 66 certifications are preferred (willing to sponsor if necessary).
• Ability to manage multiple tasks while maintaining attention to detail.
• Strong customer service skills and a friendly, approachable demeanor.
• Experience with data entry and handling inbound/outbound calls.]]>

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Our company is seeking a motivated and detail-oriented Staffing Coordinator for a long-term temporary opportunity supporting our Recruiting Department in Commack, NY. In this role, you will play a key part in our hiring efforts by assisting with interview coordination, new hire onboarding, and providing essential administrative support.

Key Responsibilities:

Schedule candidate interviews and manage communications between recruiters, hiring managers, and candidates
Coordinate and track all onboarding activities, ensuring new hires have a smooth start
Prepare documentation, manage calendars, and maintain confidential files
Support the recruiting team with miscellaneous administrative and project tasks

]]> Qualifications:

Strong technical proficiency, including Microsoft Office Suite and online scheduling tools
Excellent written and verbal communication skills (Source: Job Search Strategies Guide.pdf)
Proven organizational ability and keen attention to detail
Previous experience in a staffing, recruiting, or administrative support role is preferred

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Customer & Inside Sales Support Coordinator

Quad Cities Area • On‑Site • Full-Time

Are you organized, friendly, and great on the phone? Our client — an established, fast‑growing home services company — is adding a Customer & Inside Sales Support Coordinator to their small but mighty office team.

If you enjoy being the go‑to person who keeps communication flowing and helps customers feel taken care of, this is a fantastic opportunity.

What You’ll Do

This role is the central hub of the business—supporting customers, the sales team, and the operations crew. You will:

Be the first point of contact

Answer incoming calls with professionalism and warmth
Gather details, document customer needs, and schedule appointments
Respond quickly to missed calls and web inquiries so no opportunity slips through

Own scheduling & coordination

Book inspections, estimates, and service visits
Manage sales calendars and support daily workflow
Send confirmations, reminders, and updates to homeowners

Support inside sales

Follow up on estimates that haven’t yet converted
Re‑engage homeowners, answer questions, and schedule next steps
Keep CRM notes accurate and updated

Ensure a great customer experience

Call customers after work is completed to make sure they’re satisfied
Highlight additional services when helpful
Capture feedback and escalate any concerns to the team

Who Thrives in This Role

You don’t need home‑services experience—just the right drive and communication skills. Successful candidates are:

Warm, professional communicators
Organized and able to juggle multiple priorities
Confident on the phone
Comfortable with scheduling tools and CRM systems
Naturally helpful and customer‑focused
Calm under pressure and proactive when things get busy

What’s in It for You

Stable full-time role with clear impact on company growth
Supportive, close‑knit team environment
Opportunity to directly influence customer satisfaction and sales success
Hourly compensation + performance incentives/commission

You’ll play a major role in revenue, customer experience, and first impressions—your work truly moves the business forward. Apply and share your resume or connect with our team by calling us at (563) 359-7535.

]]>

High school diploma or equivalent

Strong phone presence & communication skills

Solid organization and multitasking abilities

Comfortable using scheduling/CRM tools

Customer engagement, inside sales, or customer service experience

If you're looking for a role where your communication skills and attention to detail make an immediate difference, we’d love to talk with you.

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TalentMatch^®

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Responsibilities:
• Manage and update project documentation, ensuring accuracy and accessibility.
• Handle timekeeping records for both internal staff and external contractors to ensure proper tracking.
• Support quality assurance and quality control processes through document control and organization.
• Assist with onboarding procedures, including safety orientations and compliance requirements.
• Coordinate project startup activities and provide administrative support to cross-functional teams.
• Respond to inbound calls, emails, and correspondence in a detail-oriented and timely manner.
• Maintain detailed records and assist with data entry tasks as needed.
• Facilitate communication between team members and stakeholders to ensure project milestones are met.
• Utilize construction management software, such as Procore, to streamline workflows.]]> • Fluency in both English and Spanish to communicate effectively with diverse teams.
• Excellent organizational skills and attention to detail to manage high volumes of information.
• Previous experience in administrative roles within construction or related industries.
• Ability to work on-site consistently and adapt to a fast-paced environment.
• Familiarity with document control processes and quality assurance procedures.
• Strong communication skills to liaise with team members and external partners.
• Experience with Procore or similar construction management software is preferred.]]>

TalentMatch^®

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Responsibilities:
• Manage the day-to-day operations of residential and commercial properties, ensuring optimal functionality and tenant satisfaction.
• Oversee leasing activities, including tenant acquisition, lease agreements, and renewals.
• Coordinate property maintenance and repairs, ensuring timely resolution of issues.
• Monitor financial performance by preparing budgets, tracking expenses, and managing rent collection.
• Ensure compliance with local, state, and federal housing regulations, including HUD requirements.
• Develop and maintain positive relationships with tenants, vendors, and contractors.
• Conduct regular property inspections to identify and address potential issues.
• Handle tenant inquiries and complaints professionally and promptly.
• Prepare reports on property performance and recommend improvements.
• Collaborate with stakeholders to implement strategies for maximizing property value.]]> • Knowledge of HUD regulations and housing compliance standards.
• Strong organizational and multitasking skills to manage multiple properties effectively.
• Excellent communication and interpersonal skills for tenant and vendor interactions.
• Proficiency in budgeting and financial management.
• Ability to resolve conflicts and address tenant concerns professionally.
• Familiarity with property management software and tools.
• High attention to detail and a proactive approach to problem-solving.]]>

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• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Familiarity with the Epic application or similar healthcare systems.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent verbal and written communication abilities.
• Proven ability to handle sensitive information with discretion and professionalism.
• Detail-oriented approach to work, ensuring accuracy in all responsibilities.
• Ability to work independently and collaboratively within a team environment.]]>

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• Strong knowledge of full-cycle recruiting processes, including sourcing and conducting interviews.
• Experience with corporate and national recruiting is highly desirable.
• Proficiency in using applicant tracking systems and Office tools.
• Excellent communication skills, both verbal and written.
• Ability to conduct in-person interviews confidently and professionally.
• Familiarity with the mortgage industry is a plus.
• Strong organizational skills and attention to detail in managing multiple hiring processes.]]>

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Responsibilities:
• Manage a multi-line phone system, ensuring calls are answered promptly and routed to the appropriate departments.
• Provide attentive and courteous assistance to visitors and callers, addressing inquiries effectively.
• Operate the switchboard system to handle inbound calls across up to 10 lines.
• Maintain an organized and welcoming reception area that reflects the organization’s values.
• Assist with administrative tasks such as scheduling appointments and maintaining records.
• Ensure timely communication between staff, clients, and external stakeholders.
• Handle part-time receptionist duties with flexibility and attention to detail.
• Support the team with additional clerical responsibilities as needed.]]> • Proficiency in managing multi-line phone systems and switchboards.
• Strong interpersonal and communication skills to interact effectively with diverse groups.
• Ability to handle inbound calls with professionalism and efficiency.
• Organizational skills to maintain a well-functioning reception area.
• Flexibility to adapt to part-time hours and dynamic office needs.
• Familiarity with basic administrative and clerical tasks.
• High level of reliability and attention to detail in all responsibilities.]]>

TalentMatch^®

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Responsibilities:
• Manage office supplies, ensuring inventory is maintained and orders are placed as needed.
• Coordinate and execute event logistics, including setup, breakdown, and catering arrangements.
• Schedule and prepare for meetings, ensuring all necessary materials and technology are in place.
• Assist with office relocation activities, such as organizing, packing, and overseeing the transition.
• Utilize Office 365 applications, including PowerPoint, to create and edit high-quality documents.
• Conduct surveys using SurveyMonkey and distribute them to the client base.
• Design content using Canva and assist with posting on LinkedIn and other social media platforms.
• Maintain filing systems, organize calendars, and prioritize tasks to ensure smooth daily operations.
• Provide support with answering inbound calls and handling receptionist duties.
• Perform accurate data entry and maintain records with attention to detail.]]> • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with tools such as SurveyMonkey and Canva, as well as experience managing social media platforms.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills, including drafting correspondence.
• Keen attention to detail and accuracy in data entry, record-keeping, and proofreading.
• Ability to adapt to changing priorities and solve problems proactively.
• Detail-oriented approach with a commitment to maintaining confidentiality and discretion.]]>

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Responsibilities:
• Process vouchers accurately and on time for various transactions.
• Prepare and reconcile expense reports, including tracking and submitting receipts.
• Provide administrative support for contracts, including documentation tracking and coordination with stakeholders.
• Assist with accounts receivable tasks, such as invoice tracking, follow-ups, and basic reporting.
• Manage electronic document signing processes using DocuSign, including tracking and filing completed documents.
• Support minor marketing tasks and assist in organizing internal or client-facing events.
• Coordinate and schedule meetings for brokers, ensuring timely communication and availability.
• Prepare marketing materials, including printing and binding collateral for presentations and client meetings.
• Perform general administrative duties to support the team’s daily operations.]]> • Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• At least two years of experience in an administrative or office support role.
• Familiarity with Adobe InDesign is a plus.
• Basic computer skills and ability to learn new systems quickly.
• High school diploma or equivalent education.
• Demonstrated ability to manage schedules, coordinate meetings, and prepare reports.
• Experience in accounts receivable or invoice tracking is preferred.]]>

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We are looking for a skilled HR Generalist to join our team on a contract to hire opportunity in West Sacramento, California. In this role, you will play a key part in managing various human resources functions, including employee relations, benefits administration, and onboarding processes. This position provides an excellent opportunity to support organizational goals while ensuring a positive employee experience.

Responsibilities:

• Manage employee relations by addressing workplace concerns and fostering a positive organizational culture.

• Coordinate onboarding processes to ensure new hires have a seamless transition into the company.

• Administer employee benefits programs, including enrollment, updates, and addressing inquiries.

• Oversee daily HR administrative tasks to maintain efficient departmental operations.

• Utilize HRIS systems to manage employee data and generate accurate reports.

• Develop and implement HR policies and procedures to ensure compliance with legal and organizational standards.

• Provide guidance to employees and managers regarding HR-related inquiries.

• Collaborate with management to support workforce planning and talent retention strategies.

• Conduct training sessions and workshops to enhance employee skills and knowledge.

• Assist in performance management processes, including evaluations and feedback sessions.

]]> • Proficiency in HR administration, including managing benefits and onboarding processes.
• Familiarity with HRIS systems for data management and reporting.
• Strong knowledge of employment laws and regulations.
• Excellent communication and interpersonal skills to interact effectively with employees and management.
• Ability to multitask and prioritize in a dynamic environment.
• Detail-oriented with strong organizational skills.
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.]]>

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We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.

Responsibilities:

• Accurately input application data into designated databases and systems.

• Follow up with clients to collect and verify missing or incomplete information.

• Maintain organized records of data entries and client communications for easy access and reference.

• Perform routine quality checks to ensure data accuracy and consistency.

• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.

• Utilize Microsoft Excel and Word to manage and format data effectively.

• Scan, organize, and file documents in both physical and digital formats.

• Collaborate with the team to improve data entry processes and boost efficiency.

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• Strong customer service skills with the ability to communicate clearly and effectively.

• Proficiency in Microsoft Excel and Word for data management and document preparation.

• High typing speed and accuracy with excellent attention to detail.

• Ability to organize and manage files systematically, both digitally and physically.

• Experience handling email correspondence in a setting that requires attention to detail.

• Strong multitasking skills, with the ability to prioritize tasks efficiently.

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We are looking for a detail-oriented Administrative Coordinator to join a wholesale distribution company in Harahan, Louisiana. This short-term contract to permanent position requires a highly organized individual who can efficiently manage administrative tasks, coordinate schedules, and support purchasing activities. If you thrive in a dynamic environment and bring exceptional customer service skills, we encourage you to apply.

Responsibilities:

• Coordinate and manage administrative tasks, ensuring accuracy and attention to detail.

• Handle inbound calls and provide prompt, detail-oriented responses to inquiries.

• Maintain and update schedules and calendars to support operational efficiency.

• Facilitate the purchasing and ordering of materials, ensuring timely delivery.

• Enter and manage orders in the system with precision.

• Provide outstanding customer service to both internal teams and external stakeholders.

• Collaborate with teams in industrial, manufacturing, or construction environments as needed.

• Ensure thorough documentation and record-keeping for all administrative processes.

• Support the team with additional duties as required to maintain smooth operations.

]]> • Strong organizational skills and ability to manage multiple tasks effectively.
• Exceptional attention to detail and accuracy in all work.
• Proficiency in answering inbound calls and providing excellent customer service.
• Familiarity with scheduling and calendar management.
• Experience with order entry and purchasing processes.
• Knowledge of industrial, manufacturing, or construction sectors is a plus.
• Ability to work efficiently in a fast-paced environment.]]>

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Responsibilities:
• Manage and maintain digital records and files to ensure accurate documentation.
• Process and handle building permits with efficiency and attention to detail.
• Coordinate and update production schedules to align with project timelines.
• Organize and oversee scheduling for team members and office activities.
• Provide comprehensive administrative support to enhance daily operations.
• Answer inbound calls and address inquiries in a courteous and attentive manner.
• Assist with calendar management and appointment scheduling.
• Collaborate with various departments to ensure seamless communication and workflow.]]> • Proven experience in administrative roles, with a focus on permitting processes.

• Familiarity with scheduling and calendar management tools.

• Strong organizational skills and attention to detail.

• Ability to manage multiple tasks and prioritize effectively.

• Proficiency in answering calls and providing excellent customer service.

• Experience with digital record-keeping and file management.

• Effective communication and interpersonal skills.

• Knowledge of construction or related industries is a plus.

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Responsibilities:
• Coordinate inbound logistics operations to ensure timely delivery of materials and products.
• Develop and track performance metrics to optimize efficiency and reduce costs in logistics processes.
• Collaborate with procurement, warehouse, and supply chain teams to maintain accurate records and streamline operations.
• Build and maintain strong relationships with transportation providers and customs brokers to ensure smooth operations.
• Address and resolve transportation-related issues, including delays and damages, to minimize disruptions.
• Contribute to the development of logistics strategies aligned with organizational objectives.
• Ensure compliance with domestic and international regulations governing logistics operations.
• Monitor industry trends and regulations to adapt processes and maintain best practices.
• Guide teams in adopting efficient systems and workflows to enhance productivity.]]> • Proven experience in logistics or supply chain roles, preferably within the food industry.
• Comprehensive knowledge of supply chain and logistics processes.
• Strong analytical and problem-solving abilities, with a focus on improving operations.
• Excellent organizational skills and the ability to manage multiple priorities effectively.
• Exceptional communication skills, both written and verbal.
• Proficiency in logistics management software or related tools.
• Familiarity with international and domestic compliance regulations in transportation and logistics.]]>

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Responsibilities:
• Serve as the primary liaison between customers and production teams, ensuring clear communication and exceptional service.
• Create accurate work orders and provide all necessary information to facilitate seamless production processes.
• Monitor job progress throughout production stages, addressing customer inquiries and resolving issues promptly.
• Generate and send postage requests to clients as needed.
• Participate in daily production meetings to share updates, plan departmental activities, and discuss client-specific needs.
• Expedite billing processes by ensuring pre-billing documentation is complete and accurate.
• Build strong relationships with clients through consultative selling, identifying their needs, and presenting tailored solutions.
• Maintain detailed records of customer interactions and job specifications to ensure transparency and accountability.
• Collaborate with internal departments to meet scheduling demands and uphold quality standards.]]> • At least one year of experience in customer service or a related field.
• Strong problem-solving skills with the ability to analyze information and develop effective solutions.
• Exceptional organizational and multitasking abilities in a schedule-driven environment.
• Excellent communication skills, both verbal and written, with a focus on active listening.
• Proficiency with technology and ability to utilize it for enhancing productivity.
• Detail-oriented mindset and commitment to delivering high-quality results.
• Team-oriented approach with a collaborative attitude towards coworkers and stakeholders.]]>

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Responsibilities:
• Coordinate and manage calendars, ensuring efficient scheduling of executive meetings and appointments.
• Arrange comprehensive travel services including airfare, lodging, ground transportation, and conference registrations.
• Prepare detailed reports, presentations, and other materials with a focus on accuracy and clarity.
• Organize and maintain public drive folders to ensure easy access to critical documents and resources.
• Conduct internet research and provide insights to support strategic decision-making.
• Analyze data and draft recommendations for organizational initiatives and future projects.
• Maintain a courteous and positive attitude with internal and external stakeholders.
• Collaborate effectively with team members to achieve shared goals and communicate changes impacting clients or colleagues.
• Uphold integrity by demonstrating honesty and conscientiousness in all interactions.
• Ensure meeting agendas and supporting materials are prepared and distributed in a timely manner.]]> • Minimum of 3 years of experience in an executive assistant or similar administrative role.

• Proficiency in Microsoft Office Suite, including Word, PowerPoint, Publisher, and Excel.

• Strong ability to proofread and edit documents with attention to grammatical accuracy.

• Familiarity with statistical research and analytical tools.

• Exceptional organizational skills and attention to detail.

• Ability to coordinate travel arrangements and manage executive schedules effectively.

• Excellent written and verbal communication skills.

• Demonstrated ability to work collaboratively in a team setting while maintaining professionalism.

Please call Monique at 209.279.5269 if you meet the requirements to be successful in this role.

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Job Summary

We are seeking a driven public affairs / communications practitioner to join our team as a Senior Account Executive to support our client roster. Ideal candidates will have at least 4+ years' experience supporting public affairs, legislative and/or ballot campaigns, with a proven track record of navigating fast-paced, high-stakes client projects and the ability to clearly communicate complex policy issues.

Key Responsibilities

Support high-level public affairs and legislative campaigns independently and as part of a team.
Oversee Account Fellows staff and manage up to senior staff.
Serve as the day-to-day point of contact for clients, consultants, vendors and other key stakeholders across multiple accounts.
Develop campaign collateral and advocacy materials including fact sheets, talking points, coalition emails, toolkits, social media content, press releases, op-eds, media advisories, etc.
Create digital and social media strategies to include content creation for websites, advertising and social media platforms.
Independently manage complex workstreams, delivering timely, accurate and strategic results aligned with client goals.
Manage and oversee coalition building and grassroots mobilization efforts including third-party outreach and recruitment, giving presentations, debates, managing databases, helping coordinate field and other grassroots events.
Own project timelines, schedules, client reports and internal communications to keep teams aligned and accountable.
Lead the development of client-ready updates, plans and campaign deliverables with limited oversight.
Track political, policy and media developments and flag implications that could impact client strategy.

]]> Qualifications & Requirements

Bachelor's degree in Political Science, Government, Communications, Journalism or a related field.
Demonstrated experience managing multiple client accounts and complex projects simultaneously with a high degree of independence.
Experience and interest in California's political, legislative and regulatory landscape.
Thrive in a fast-paced, deadline-oriented industry.
Self-starter with strong organizational skills who is not afraid of high-profile campaigns and projects.
Excellent written and verbal communications skills with the ability to adapt tone and messaging for different audiences.
Exceptional organizational skills and attention to detail, with the ability to manage timelines and deliverables.
Ability to interpret complex policy issues and communicate them clearly and persuasively.
Ability to navigate the unpredictable nature of politics and public affairs, managing competing priorities and maintaining composure under pressure.
Ability to work independently and as part of a team.
Competitive pay commensurate with experience, bonuses and benefits, including health, dental and vision insurance, 401k match and profit-sharing plan, 10-15 PTO days and all major holidays, parking downtown, paid cell phone and other benefits.

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Job Title: Customer Experience Specialist

Location: Sand Springs (Tulsa), OK

Schedule: Monday – Friday, 8:00 AM – 5:00 PM (100% Onsite)

Pay: $24–$28/hour (DOE)

Job Type: Temp-to-Hire

Position Overview:

We are seeking a knowledgeable and customer-focused Customer Experience Specialist to support a dynamic Customer Service team. This role is responsible for delivering exceptional service to both internal and external customers, resolving complex issues, and supporting key initiatives that enhance the overall customer experience. The ideal candidate brings strong product knowledge, problem-solving skills, and the ability to thrive in a fast-paced, team-oriented environment.

Key Responsibilities:

Serve as a full-time Customer Service Representative managing assigned accounts, customers, and Account Managers
Process customer orders, revisions, and returns via phone, email, and other channels in accordance with company procedures
Communicate pricing, shipping timelines, delays, and order details clearly and accurately to customers
Confirm pricing on all orders and maintain accurate order documentation
Respond to general inquiries and route calls to the appropriate departments
Resolve escalated customer issues while collaborating with internal teams including Operations, Sales, and Procurement
Support and implement customer service initiatives, process improvements, and procedural updates
Identify opportunities to enhance orders by consolidating or suggesting additional products
Maintain strong knowledge of company products, processes, and systems
Partner with the Commercial team to meet and exceed customer expectations
Participate in monthly quality and team meetings

]]> Qualifications:

High School Diploma or GED required; Bachelor’s degree in Business, Supply Chain, or related field preferred
5+ years of customer service experience, preferably in a distribution or similar environment
Proven ability to handle and resolve complex customer issues
Strong communication, problem-solving, and organizational skills
Experience with ERP systems such as AS400 or similar platforms
Ability to work collaboratively and manage multiple priorities in a fast-paced environment

Additional Requirements:

Successful completion of background check, E-Verify, and pre-employment drug screening

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Responsibilities:
• Coordinate incoming shipments to meet promised delivery deadlines.
• Accurately receive, inspect, and document incoming orders.
• Assign shipments to appropriate carriers for timely delivery.
• Collaborate with the procurement team to address purchase order inquiries and resolve supplier issues.
• Investigate and resolve delivery problems to ensure customer satisfaction.
• Analyze inventory procedures and recommend improvements to optimize warehouse efficiency.
• Maintain accurate inventory records and ensure proper documentation.
• Assist with general warehouse responsibilities as needed.
• Partner with customer experience teams to ensure seamless order processing.]]> • 0-2 years of experience in warehouse, production, assembly, shipping, or receiving roles preferred.
• Proficiency in Microsoft Excel and data entry skills.
• General computer knowledge; experience with ERP systems is a plus.
• Strong attention to detail and ability to manage numerical sequences and quantities.
• Excellent communication skills, both written and verbal.
• Ability to work collaboratively in a team-based environment.
• Reliable and motivated with a strong commitment to following instructions from supervisors and team leads.]]>

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Responsibilities:
• Organize and maintain schedules, ensuring seamless calendar management for meetings, events, and deadlines.
• Coordinate travel arrangements, including booking flights and accommodations, for team members when required.
• Prepare and compile essential documents such as bid proposals, contracts, and business review materials.
• Support communication efforts by scheduling and facilitating conference calls with stakeholders.
• Manage import and export documentation with accuracy and attention to compliance requirements.
• Assist in the preparation and handling of construction-related documents essential for project execution.
• Provide administrative support to ensure smooth day-to-day operations within the construction sector.
• Collaborate with team members to ensure timely completion of commercial construction project deliverables.
• Handle contract documentation and ensure proper filing and tracking of agreements.
• Maintain a detailed record of project timelines and milestones to support effective project management.]]> • Strong proficiency in calendar management and scheduling.
• Skilled in preparing and organizing bid documents, contracts, and business review reports.
• Familiarity with import/export documentation processes.
• Ability to manage and facilitate conference calls and team communications.
• Knowledge of construction-related documents and processes.
• Detail-oriented with excellent organizational and multitasking abilities.
• Proficiency in using office software and tools for documentation and communication.]]>

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We are looking for a dedicated Clinical Placement Coordinator to join our team in New York, New York. In this long-term contract position, you will play a key role in managing clinical placements and ensuring smooth operations for our nursing programs. This is an excellent opportunity for an experienced, detail-oriented individual to contribute to the education sector while supporting the next generation of healthcare providers.

Responsibilities:

• Collaborate with program directors to assess and address student placement needs each semester.

• Maintain and update records of facility-specific requirements for orientations and electronic health record training.

• Ensure compliance with changing facility requirements by promptly communicating updates to faculty and students.

• Confirm clinical placements with hospital and clinic coordinators through effective follow-up communication.

• Prepare and manage adjunct coordinator schedules for payroll purposes.

• Communicate finalized placement agreements to program directors and address any changes proactively.

• Facilitate student onboarding at assigned facilities, ensuring adherence to all necessary requirements.

• Participate in new student orientations to provide guidance and support.

• Perform additional related duties as assigned to support program operations.Clinical Placement Coordinator

]]> • Registered Nurse (RN) certification preferred.
• Minimum of 3 years of experience in hospital or clinical settings, including interactions with students and instructors.
• Proficiency in Microsoft Office 365.
• Strong organizational and communication skills.
• Ability to work onsite Monday through Friday, with potential for hybrid scheduling after the initial period.
• Familiarity with patient scheduling and medical records management.
• Experience assisting patients and coordinating appointments.]]>

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Responsibilities:
• Manage shipping, purchasing, receiving, and order entry processes to ensure seamless operations.
• Review and process contracts and orders with accuracy and attention to detail.
• Handle data entry tasks and maintain accurate records within the company's CRM system.
• Print labels and prepare documentation for shipments and inventory tracking.
• Process claims for lost or damaged packages with the appropriate carriers.
• Generate and review weekly shipping reports to monitor order fulfillment.
• Support office functions by ordering supplies and maintaining inventory.
• Provide clerical assistance, including answering inbound calls and performing billing functions.
• Assist with ad hoc tasks to support the office's overall efficiency.]]> • Previous experience in an office environment, preferably within the manufacturing industry.

• Proficiency in using CRM systems and other office software.

• Strong organizational skills and attention to detail.

• Ability to manage multiple tasks and prioritize effectively.

• Excellent communication skills, both verbal and written.

• Familiarity with shipping processes and handling claims is a plus.

• Capable of performing basic billing and clerical duties.

• Comfortable working in a small office setting.

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Responsibilities:
• Manage incoming and outgoing calls, providing attentive and courteous customer service.
• Perform data entry tasks with accuracy, maintaining organized records.
• Handle email correspondence, responding promptly and effectively to inquiries.
• Assist in scheduling appointments and maintaining calendars.
• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to complete administrative tasks.
• Support permitting processes by ensuring documentation is accurate and properly filed.
• Collaborate with team members to ensure operational efficiency.
• Address customer inquiries related to permits and administrative processes.
• Provide assistance during working interviews for staff hired on a contract basis.
• Maintain a high level of confidentiality and discretion when handling sensitive information.]]> • Proven experience in administrative roles, preferably within a government setting.

• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

• Strong communication skills, both verbal and written.

• Ability to manage multiple tasks efficiently while maintaining attention to detail.

• Experience in customer service, including handling inbound and outbound calls.

• Familiarity with data entry and email correspondence.

• High level of professionalism and ability to maintain confidentiality.

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We are looking for a detail-oriented and reliable Office Assistant to join our team in Miami Beach, FL. This is a contract position ideal for someone who is highly organized, enjoys hands-on administrative work, and takes pride in keeping things accurate and in order.

This role is for weekends only, and parking is not provided.

Responsibilities:

Organize, sort, and file receipts and supporting documentation
Maintain accurate and up-to-date filing systems (both physical and digital)
Assist with data entry and ensure information is recorded correctly
Review documents for accuracy and completeness
Support basic administrative tasks such as scanning, copying, and organizing paperwork
Help maintain a clean and organized workspace
Assist with tracking and categorizing expenses as needed
Provide general clerical support to the team

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Previous administrative, clerical, or office support experience preferred

Strong attention to detail and organizational skills

Ability to handle repetitive tasks with accuracy and efficiency

Basic computer skills (Microsoft Office, data entry, and email)

Comfortable working independently with minimal supervision

Reliable and punctual, with the ability to commit to a weekend schedule

Strong communication skills and a professional demeanor

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Responsibilities:
• Oversee the entire recruitment cycle, from crafting job postings and sourcing candidates to conducting interviews and coordinating offers.
• Develop and implement innovative sourcing strategies using platforms like job boards, social media, and referrals to attract a diverse pool of candidates with relevant experience.
• Assess candidate skills and compatibility with role requirements through structured evaluations and interviews.
• Ensure a seamless and attentive experience for candidates by maintaining clear and timely communication throughout the hiring process.
• Utilize the applicant tracking system to accurately record recruitment activities and analyze metrics for process improvements.
• Stay updated on and adhere to federal, state, and organizational regulations, policies, and ethical hiring practices.
• Collaborate with HR colleagues and administrative teams to ensure smooth onboarding and consistent recruitment processes.]]> • Strong expertise in talent acquisition strategies and sourcing methods.
• Proficiency in utilizing applicant tracking systems and recruitment platforms.
• Excellent interpersonal and communication skills to effectively engage with candidates and stakeholders.
• Comprehensive knowledge of compliance standards and ethical hiring practices.
• Ability to analyze recruitment metrics for continuous improvement.
• Experience in corporate recruiting and building diverse talent pipelines.
• Strong organizational skills and attention to detail in managing multiple recruitment tasks.]]>

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Responsibilities:
• Manage and optimize the ADP Workforce Now system, including troubleshooting, data updates, and ensuring system functionality.
• Oversee benefits administration tasks such as enrollments, changes, and responding to employee inquiries.
• Support payroll processes, including cross-border payroll management and resolving discrepancies.
• Prepare and execute open enrollment activities, ensuring accuracy and adherence to timelines.
• Configure and maintain benefits plans within the ADP system to align with organizational needs.
• Maintain accurate and up-to-date employee records, ensuring data integrity across all HR systems.
• Develop and manage Excel-based reports and tracking tools, utilizing pivot tables and VLOOKUPs for data analysis.
• Collaborate with HR leadership to address team priorities and support evolving organizational objectives.
• Provide hands-on assistance with system configurations and ensure smooth operation of HR processes.]]> • Proficiency in ADP Workforce Now is required, with hands-on experience managing the system.
• Strong knowledge of benefits administration, including open enrollment processes.
• Familiarity with payroll processes, including multi-state or cross-border payroll support.
• Advanced skills in Microsoft Excel, including pivot tables, VLOOKUPs, and data analysis.
• Ability to work independently and adapt to a fast-paced, evolving environment.
• Exceptional attention to detail and strong problem-solving abilities.
• Experience in lean HR teams or high-growth organizations is a plus.]]>

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Responsibilities:
• Maintain accurate employee records, including compliance documentation such as I-9 forms.
• Generate and analyze HR reports to provide insights for management and compliance purposes.
• Perform administrative HR tasks to support smooth daily operations.
• Partner with HR leadership and team members to execute projects and daily functions.
• Facilitate onboarding processes to ensure new employees are integrated effectively.
• Assist with employee relations by addressing concerns and providing guidance.
• Manage HR compliance processes, ensuring adherence to legal and company standards.
• Utilize HR software and Microsoft Excel to streamline processes and improve efficiency.
• Support benefit functions and assist employees with related inquiries.
• Collaborate on HRIS system updates and enhancements to improve functionality.]]> • Proficiency in HRIS systems such as UKG Ready or UKG Pro.
• Advanced skills in Microsoft Excel and other Microsoft Office applications.
• Strong knowledge of HR compliance and reporting practices.
• Exceptional communication and organizational skills.
• Ability to handle employee relations with professionalism and discretion.
• Familiarity with onboarding processes and benefit administration.
• Tech-savvy and adaptable to using various HR software platforms.]]>

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Responsibilities:
• Manage inbound calls, ensuring they are answered promptly and routed to the appropriate team members.
• Perform accurate data entry tasks to maintain organized and up-to-date records.
• Serve as the first point of contact for visitors, handling receptionist duties with professionalism.
• Coordinate and schedule meetings, appointments, and other office activities.
• Maintain and organize office files, ensuring accessibility and order.
• Provide general administrative support to team members, including preparing reports and correspondence.
• Assist in monitoring and ordering office supplies to ensure smooth operations.
• Collaborate with various departments to facilitate communication and workflow.
• Handle sensitive information with discretion and confidentiality.
• Support special projects and tasks as assigned by management.]]> • Strong proficiency in data entry and office file management.
• Excellent communication skills, both written and verbal.
• Ability to handle inbound calls professionally and efficiently.
• Familiarity with receptionist duties and customer service practices.
• Proficient in using office software such as Microsoft Office Suite.
• High level of organization and attention to detail.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.]]>

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We are looking for a meticulous Credentialing Specialist to join our team located in the Greater Philadelphia Region. In this Credentialing Specialist contract role, you will play a critical part in ensuring that healthcare providers meet all necessary legal and detailed requirements. Your expertise will help maintain compliance and uphold high standards within the credentialing process.

Here’s how you’ll contribute each day:

• Manage the credentialing and re-credentialing processes for healthcare providers, ensuring compliance with all regulations.

• Verify and validate the qualifications, certifications, and licenses of physicians and other providers.

• Maintain accurate and up-to-date records in the credentialing database.

• Collaborate with internal teams and external organizations to resolve any credentialing-related issues.

• Prepare and review applications for credentialing and re-credentialing.

• Ensure timely submission of documentation to meet deadlines and regulatory requirements.

• Monitor changes in credentialing standards and implement updates as needed.

• Provide support during audits and inspections related to credentialing.

• Communicate effectively with providers to address inquiries and clarify credentialing requirements.

• Ensure adherence to organizational policies and procedures throughout the credentialing process.

]]> Other requirements for the Credentialing Specialist position include and are not limited to:

• Proven experience in credentialing processes, including provider and physician credentialing.

• Familiarity with re-credentialing applications and related documentation.

• Strong organizational skills and attention to detail.

• Knowledge of healthcare regulations and compliance standards.

• Proficiency in credentialing software and database management.

• Excellent communication and interpersonal skills.

• Ability to meet deadlines and manage multiple tasks effectively.

• Prior experience in a healthcare or administrative setting is preferred.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013409394

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We are looking for a motivated and detail-oriented Recruiter to join our client's team in Westerville, Ohio. In this long-term contract role, you will play a key part in supporting hiring efforts, ensuring smooth recruitment processes, and contributing to the overall success of the HR department. This position offers an excellent opportunity for individuals with a strong foundation in human resources and recruiting.

Responsibilities:

• Coordinate and manage recruitment activities, including job postings, candidate sourcing, and interview scheduling.

• Review resumes and applications to identify candidates with relevant experience for open positions.

• Collaborate with hiring managers to understand staffing needs and develop effective recruitment strategies.

• Conduct initial screenings and assessments to evaluate candidate background and suitability.

• Maintain accurate records of recruitment activities and ensure compliance with HR policies.

• Support onboarding processes for new hires to ensure a seamless transition into the organization.

• Monitor and improve hiring processes to enhance efficiency and effectiveness.

• Provide administrative support for HR operations, including documentation and reporting.

• Build and nurture relationships with candidates to create a positive recruitment experience.

• Stay informed about industry trends and best practices in recruitment and HR administration.

]]> • Strong understanding of hiring processes, including sourcing, screening, and onboarding.
• Proficiency in HR operations and administrative tasks.
• Excellent organizational skills with the ability to manage multiple priorities.
• Effective communication and interpersonal skills to collaborate with colleagues and candidates.
• Familiarity with applicant tracking systems and recruitment tools.
• Ability to review and analyze resumes to identify suitable candidates.
• Knowledge of industry trends and best practices in human resources and recruitment.]]>

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We are offering a long-term contract employment opportunity for a Patient Access Specialist in Lewes, Delaware. This role is in the health sector and is centered around patient registration in both the Outpatient and Emergency Departments. The workplace is onsite-local and offers varied shifts.